Du Page County Health & Human Services Committee met March 17.
Here is the minutes provided by the committee:
1. CALL TO ORDER
9:30 AM meeting was called to order by Chair Peter DiCianni at 9:45 AM.
The Health and Human Services Meeting was moved to the County Board Room.
2. ROLL CALL
PRESENT: DeSart, DiCianni, Eckhoff, Larsen, Tornatore
ABSENT: Renehan
County Board members Liz Chaplin and Sheila Rutledge attended the meeting.
3. PUBLIC COMMENT
4. CHAIRMAN'S REPORT - CHAIR DICIANNI
Chair DiCianni thanked Janelle Chadwick and her staff at the DuPage Care Center for their diligence in screening staff and limiting visitors to protect the residents. He expressed his appreciation to Mary Keating for making adjustments in Community Services to secure staff safety during the Covid-19 Pandemic.
5. APPROVAL OF MINUTES
Health & Human Services - Regular Meeting - Mar 3, 2020 9:30 AM
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Dawn DeSart, District 5
SECONDER: Robert L. Larsen, District 6
AYES: DeSart, DiCianni, Eckhoff, Larsen, Tornatore
ABSENT: Renehan
6. COMMUNITY SERVICES - MARY KEATING
CS Requests That Also Require Finance And/Or County Board Approval
FI-R-0282-20 RESOLUTION -- Acceptance & Appropriation of the DuPage Housing Authority (DHA) Family Self-Sufficiency (FSS) Program PY20 Agreement No. FSS20004516 Company 5000 Accounting - Unit 1740 - $121,726.
RESULT: APPROVED [UNANIMOUS] MOVER: Robert L. Larsen, District 6 SECONDER: Dawn DeSart, District 5 AYES: DeSart, DiCianni, Eckhoff, Larsen, Tornatore ABSENT: Renehan
7. COMMUNITY DEVELOPMENT COMMISSION - MARY KEATING
CDC Requests That Also Require Finance And/Or County Board Approval
Items 7.A. through 7.G. were combined and approved.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sam Tornatore, District 1
SECONDER: Dawn DeSart, District 5
AYES: DeSart, DiCianni, Eckhoff, Larsen, Tornatore
ABSENT: Renehan
A. FI-R-0283-20 RESOLUTION -- Acceptance & Appropriation of the Twenty-Ninth (29th) Year HOME Investment Partnerships Grant FY2020, Company 5000 – Accounting Unit 1450, $6,088,601
B. FI-R-0284-20 RESOLUTION -- Acceptance and Appropriation of Additional Funding for the Community Development Block Grant-Disaster Recovery Grant FY20, Company 5000 - Accounting Unit 1520 Increasing the Grant by $98,507.
C. FI-R-0288-20 RESOLUTION -- Acceptance & Appropriation of the Thirty-Second (32nd) Year Emergency Solutions Grants FY2020, Company 5000 – Accounting Unit 1470, $514,663
D. FI-R-0289-20 RESOLUTION -- Acceptance & Appropriation of the Forty-Sixth (46th) Year Community Development Block Grant FY2020, Company 5000 – Accounting Unit 1440, $9,485,924
E. HHS-R-0285-20 RESOLUTION -- Recommendation for Approval of a HOME Investment Partnerships Act (HOME) Funds Program Agreement between DuPage County and Warrenville Horizon Limited Partnership – Warrenville Horizon Senior Living Community – In the Amount of $2,550,000.00.
F. HHS-R-0286-20 RESOLUTION -- Recommendation for Approval of HOME Investment Partnerships Act (HOME) Funds Program Agreement between DuPage County and Catholic Charities, Project Number HM19-03a – Tenant Based Rental Assistance Program – In the Amount of $200,000.00.
G. HHS-R-0287-20 RESOLUTION -- Recommendation for Approval of a HOME Investment Partnerships Act (HOME) Funds Program Agreement between DuPage County and DuPage Pads, Project Number HM19-03b - Tenant Based Rental Assistance Program – In the Amount of $100,000.00.
8. DUPAGE CARE CENTER - JANELLE CHADWICK
A. DuPage Care Center Requests That Also Require Finance And/Or County Board
Approval
Items 8.A.1. through 8.A.7. were combined and approved.
RESULT: APPROVED [UNANIMOUS]
MOVER: Dawn DeSart, District 5
SECONDER: Robert L. Larsen, District 6
AYES: DeSart, DiCianni, Eckhoff, Larsen, Tornatore
ABSENT: Renehan
1. HHS-R-0290-20 RESOLUTION -- Recommendation for the approval of a contract to Yami Vending, Inc., for managing beverage and snack vending machines at various locations on the DuPage County Campus for the period April 1, 2020 through March 30, 2021, per bid #20-012-CARE, (Yami Vending, Inc. Pays DuPage Care Center 20% profit and a one (1) time payment of $5,000.00 for first year).
2. HHS-P-0082-20 Recommendation for the approval of a contract purchase order to Brightstar Care of Central DuPage-Wheaton, to provide supplemental staffing (CNA's, LPN's and RN's), for the DuPage Care Center, for the period April 10, 2020 through April 9, 2021, for a total contract amount not to exceed $400,000.00, per renewal option under Proposal #17-003-GV, third and final optional renewal.
3. HHS-P-0083-20 Recommendation for the approval of contract to Ecolab, Inc., for laundry chemicals, for the DuPage Care Center, for the period April 24, 2020 through April 23, 2021, for a contract not to exceed $29,000.00, per lowest responsible bid #18-217-DPCC, first of three (3) one-year option to renew.
4. HHS-P-0084-20 Recommendation for the approval of a contract to DV Jahn Inc., to furnish and deliver Ostomy, Tracheostomy, Enteral, Enteral Feeding Formulas and Urological Supplies (MED B) and Services, for the period July 1, 2020 through June 30, 2021, for a total contract amount not to exceed $112,572.00, per renewal option under bid #18-090-GV, second option of three (3) one-year optional renewals.
5. HHS-P-0085-20 Recommendation for the approval of a contract to Medline Industries, Inc., for examination gloves, for the period May 1, 2020 through April 30, 2021, for a contract total amount not to exceed $95,000.00, per renewal option under bid #18-047-GV, second of three optional one-year renewal.
6. Action Item -- HHS-P-0025A-15 - Amendment to Resolution HHS-P-0025-15, issued to Comcast Cable, to extend contract 822-0001 SERV through April 30, 2020 and increase in the amount of $2,750.00 to cover cable services for the DuPage Care Center, taking the contract amount of $71,197.00, resulting in an amended contract total amount not to exceed $73,947.00, an increase of 3.86%. (822-0001 SERV)
7. Change Order -- HHS-P-0049A-19 - Amendment to Resolution HHS-P-0049-19, issued to Medline Industries, Inc., to extend the contract through April 30, 2020 and increase the contract in the amount of $17,000.00 to cover service through the end of contract period, to furnish and deliver incontinent products, for the DuPage Care Center, taking the contract amount of 191,000.00, resulting in an amended contract total amount not to exceed $208,000.00, an increase of 8.90%. (3730-0001 SERV)
B. DuPage Care Center Requests for Parent Committee Final Approval
2020-66 Recommendation for the approval of a contract with the Illinois Aging Services Network, for negotiating managed care contracts for both rates and quality incentive bonuses, for the period February 1, 2020 through January 31, 2021, for a total contract amount not to exceed $24,609.00, Other Professional Services-Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
RESULT: APPROVED [UNANIMOUS]
MOVER: Robert L. Larsen, District 6
SECONDER: Dawn DeSart, District 5
AYES: DeSart, DiCianni, Eckhoff, Larsen, Tornatore
ABSENT: Renehan
9. BUDGET TRANSFERS
Budget Transfers -- DuPage Care Center - To transfer funds to pay for language interpretation services - $1,300.
RESULT: APPROVED [UNANIMOUS]
MOVER: Robert L. Larsen, District 6
SECONDER: Dawn DeSart, District 5
AYES: DeSart, DiCianni, Eckhoff, Larsen, Tornatore
ABSENT: Renehan
DuPage County Page 4
Minutes Health & Human Services March 17, 2020
10. TRAVEL
A. Authorization for Overnight Travel -- Community Services - DuPage County's nominated family of three to attend the Illinois Association of Community Action Agencies (IACAA) Annual Family's of Distinction Award Ceremony in Springfield, Illinois from April 26, 2020 through April 27, 2020. Expenses to include registration, transportation, and per diems for approximate total of $295. CSBG Grant funded 5000-1650.
RESULT: WITHDRAWN
B. Authorization for Overnight Travel -- Community Services - DuPage County's Intake & Referral Administrator to attend the annual Illinois Association of Community Action Agencies (IACAA) Learning Conference and the IACAA Annual Family's of Distinction Award Ceremony in Springfield, Illinois from April 26, 2020 through April 28, 2020. Expenses to include registration, transportation and lodging (to include recipient family and one case manager), miscellaneous expenses (parking, mileage, etc.), and per diems for approximate total of $1430. CSBG Grant funded 5000-1650.
RESULT: WITHDRAWN
C. Authorization for Overnight Travel -- Community Services - Family Self-Sufficiency Case Manager to attend the Annual Illinois Association of Community Action Agencies (IACAA) Family's of Distinction Award Ceremony in Springfield, Illinois from April 26, 2020 through April 27, 2020. Expenses to include registration, transportation and per diems for approximate total of $145. CSBG Grant funded 5000-1650.
RESULT: WITHDRAWN
D. Authorization for Overnight Travel -- Community Services Weatherization (WX) Assessor to attend the Healthy Home Evaluator Training Course in Champaign, Illinois, from May 11, 2020 through May 15, 2020. Expenses to include lodging, miscellaneous expenses (parking, mileage, etc.), and per diems for approximate total of $880. WX Grant funded 5000-1400.
RESULT: APPROVED [UNANIMOUS]
MOVER: Dawn DeSart, District 5
SECONDER: Robert L. Larsen, District 6
AYES: DeSart, DiCianni, Eckhoff, Larsen, Tornatore
ABSENT: Renehan
11. INFORMATIONAL
Grant Proposal Notifications -- GPN #020-20 DuPage Housing Authority (DHA) Family Self-Sufficiency (FSS) Coordinator Program PY20 - Community Services - $121,726.
RESULT: ACCEPTED AND PLACED ON FILE [UNANIMOUS]
MOVER: Robert L. Larsen, District 6
SECONDER: Dawn DeSart, District 5
AYES: DeSart, DiCianni, Eckhoff, Larsen, Tornatore
ABSENT: Renehan
12. RESIDENCY WAIVERS - JANELLE CHADWICK
13. COMMUNITY SERVICES UPDATE - MARY KEATING Mary Keating gave an update on changes in Community Services due to Covid-19.
• On Monday, March 16, the State directed that all in person appointments, including intakes and assessments, be cancelled and changed into telephone appointments. There will be no changes to the reimbursement rate.
• All appointments in the 421 building have been cancelled. If clients do arrive, we perform a Screening Questionnaire, and depending on their needs, the client may be interviewed for assistance or may be instructed to telephone their application in.
• The Weatherization program has been suspended. There are online trainings staff will complete.
• As many staff as possible is working remotely; laptops are limited. For some positions, working remotely is unfeasible. Dawn DeSart asked about the County ordering laptops in January, in preparation of the Coronavirus. Don Carlsen, IT Director, stated the laptops were ordered and received. The laptops are being prepared to be dispersed and are being divided throughout the county by priority needs. The County is trying to obtain more laptops, but China’s production is down, and supply is low. Mr. Carlson replied that Office 365, email, office calendar, and internet-based applications can be accessed from home. The switchboard cannot be forwarded to home computers. Network applications must come in through a VPN, which is only available on county devices due to security purposes. Member Larsen asked Ms. Keating about wellness checks for seniors and what systems we have in place for Adult Protective Services (APS). Ms. Keating answered that we were advised by the
State to reach out to law enforcement and ask for a wellness check for APS cases with a Priority One rating, which is the highest priority.
• The Department on Aging shut down all the adult day care centers and congregate centers. Staff are reaching out to our clients affected to identify additional home-based services we can provide.
• Upon receiving services, Senior Services’ clients complete an Emergency Backup Form that gives names of other resources and caregivers available, for situations such as this.
• Shefali Trivedi, Executive Director of Giving DuPage, has been working all weekend reaching out to agencies to identify volunteer needs and sending out email blasts regarding agencies needing assistance. The Northern Illinois Food Bank has a significant need for volunteers, anticipating 500 shifts over the next few weeks.
• The Family Center Neutral Exchange is still operating. Parents are completing the screening assessment prior to arrival and meetings are cancelled if anyone answers yes to any of the screening questions. Ms. Keating noted her management team has been doing a fabulous job rethinking and reworking our work loads and practices. Pete DiCianni added the DuPage Senior Citizens Council is performing well being checks and people can contact Cathy Jordan, head of the volunteers, if interested in volunteering.
14. DUPAGE CARE CENTER UPDATE - JANELLE CHADWICK Anita Rajagopal, Assistant Administrator at the DuPage Care Center, stated the Care Center is receiving daily updates from the Centers for Medicare and Medicaid Services (CMS), Centers for Disease Control & Prevention (CDC), and the Illinois Department of Public Health (IDPH) and have taken a very proactive approach to managing the Covid- 19;
• Have restricted non-essential visitors and volunteers effective March 9. The only visitors allowed are for those in their last days, or individuals that supply compassionate care services.
• Have established a priority list of who is allowed in the building.
• Have initiated an aggressive screening process; taking temperatures, have nurses posted at entrances to do intakes and temperatures, and added education reminders to staff and approved visitors.
• Routine Cleaning has been increased and upgraded. Increased cleaning of high touch areas.
• Have stopped congregate dining and limiting gatherings to within units.
• Have an emergency staffing plan in place,
• Reviewed processes for admissions, family laundry, and other areas.
• Using technology for family visits and other operations.
• Have implemented “Fill our Hearts with Love” - allows families to send messages through email to present to residents and post throughout the building. The link to send messages can be accessed through Facebook.
• The Care Center has food supplies and medical supplies for approximately 2 months currently, but will be needing N95 masks, fluid resistant gowns, and sanitizers. With residents confined to dining in their rooms, residents that are require eating assistance are posing longer eating times in the midst of staffing challenges. Leading Age on behalf of SNFs has reached out to the IDPH to see if they can waive the 18 hour certification for feeding training during this crisis.
15. OLD BUSINESS
16. NEW BUSINESS
17. ADJOURNMENT There being no further business, the meeting was adjourned at 10:10 AM.
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