Du Page County Technology Committee met Jan. 28.
Here is the agenda provided by the committee:
1. CALL TO ORDER
2. ROLL CALL
3. CHAIRMAN'S REMARKS - GREG HART
4. PUBLIC COMMENT
5. APPROVAL OF MINUTES
A. Technology Committee - Regular Meeting - Tuesday January 14th, 2020
6. PROCUREMENT REQUISITIONS
A. TE-P-0042-20 Recommendation for the approval of a contract to Imaging Systems Inc., d/b/a Integrated Document Technologies (IDT) for Capsys and OnBase upgrades and server migration, and for the purchase for four (4) scanners to be used in various departments for scanning documents to OnBase, for Information Technology, for a contract total amount of $68,825, exempt from bidding per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids – Sole Source. IDT is the OnBase approved provider for their products.
B. TE-P-0043-20 Recommendation for the approval of a contract to Park Place Technologies, LLC, for Data Center maintenance for post-warranty support on server equipment, for Information Technology. This contract covers the period of March 1, 2020 through February 28, 2021, for a contract total amount of $34,395.72. Exempt from bidding per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00. Park Place is a trusted vendor and has been performing post-warranty repairs for the Information Technology Department and Sheriff’s Office for five years.
C. TE-P-0044-20 Recommendation for the approval of a contract to CDWG Inc., for a Microsoft Unified Support Agreement for the period of February 1, 2020 through January 31, 2021, for Information Technology, for a contract total of $144,357.42, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - State of Illinois - Master Contracts #CMS 694510. This agreement allows DuPage County, Health Department, and Forest Preserve to engage in separate procurements with Microsoft, which provides a Technical Account Manager and the ability to more fully leverage the technologies that are part of the Enterprise Agreements with Microsoft.
D. TE-CO-0002-20 TE-P-0325A-19 - Amendment to Resolution TE-P-0325-19 (County Contract 4238-0001-SERV), issued to Cellco Partnership d/b/a Verizon Wireless, to provide wireless services including basic cellular voice, smart phones, wireless data, and push-to-talk, for Information Technology, to add a line in the contract for Building and Zoning and Stormwater Management, and increase the contract amount by $22,700, resulting in an amended contract total of $192,700, an increase of 13.35%. Due to miscommunication, these departments weren’t included in the original purchase order.
E. TE-CO-0003-20 TE-P-0097A-16 - Amendment to Resolution TE-P-0097-16 (County Contract 1692-0001-SERV), issued to Canon Solutions America Inc., for off-site copy and print services with web-based ordering software configured to DuPage County copy/print standards, for Information Technology, to increase the contract amount by $49,200, resulting in an amended contract total of $597,600, an increase of 8.97%. Due to higher than anticipated print volumes over the course of the contract, it has become necessary to increase the encumbrance for the remaining months through the end of the contract on March 31, 2020.
F. 2020-35 Recommendation for the approval of a contract to Beyond Trust Corporation, for the annual maintenance of RED IM Software, for Information Technology. This contract covers the period of April 1, 2020 through March 31, 2021, for a contract total amount of $6,149.60. Exempt from bidding per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00. RED IM is proprietary software from Beyond Trust Corporation, therefore support is only offered by this vendor.
G. 2020-36 Recommendation for the approval of a contract to BDO USA, LLP d/b/a BDO Digital, LLC, for Professional Services to assist with Infrastructure support, for Information Technology, for a contract total of $24,975. Exempt from bidding per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00. Due to one staff member resigning and the promotion of another, the server/infrastructure support team is severely understaffed. Utilizing professional services will ensure that we can keep the Data Center components, servers, networking, storage area network, etc., functioning, patched, and online so that DuPage staff can continue to perform their job functions in an uninterrupted manner.
7. OLD BUSINESS
8. NEW BUSINESS
9. ADJOURNMENT
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