DuPage County Finance Committee met Aug. 14.
Here is the agenda provided by the Committee:
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENT
4. CHAIRMAN'S REMARKS
5. BUDGET PRESENTATIONS
A. DuPage County Sheriff's Office
B. 18th Judicial Circuit Court
6. APPROVAL OF MINUTES
A. Finance Committee - Regular Meeting - Tuesday July 17th, 2018
7. BUDGET TRANSFERS
A. FI-R-0378-18 RESOLUTION -- Budget Transfers 08-14-18 Budget Transfers Various Companies and Accounting Units
8. PROCUREMENT REQUISITIONS
A. Finance - Larsen
Request to reconsider the following:
1. FI-P-0204-18 Recommendation for the approval of a contract purchase order to Canon Solutions America, Inc., for Multifunctional Device Equipment, Supplies, Software and Service Solutions for all County Departments, covering the period of October 1, 2018 through September 30, 2023, for a contract total amount not to exceed $1,434,498, RFP 18-020-LG, Contract pursuant to the Intergovernmental Cooperation Act (National IPA)
2. FI-R-0251-18 RESOLUTION -- Recommendation for the approval to enter into an Agreement with Canon Solutions America, Inc., for Multifunctional Device Equipment, Supplies Software and Service Solutions and through the National IPA, extend the agreement to other public sector entities, for the period of October 1, 2018 through September 30, 2023. Contract pursuant to the Intergovernmental Cooperation Act (National Intergovernmental Purchasing Alliance - National IPA)
B. Health & Human Services - Hart
1. Change Order -- HHS-P-0202A-17 Amendment to Resolution HHS-P-0202-17, County Contract 2649-0001 SERV, issued to DuPage Federation/LARC, to provide face-to-face and telephonic interpreter services to the Senior Services unit in Community Services for the period of July 15, 2017 through July 14, 2018, to increase encumbrance in the amount of $8,000.00, resulting in an amended contract total for DuPage Federation/LARC not to exceed $58,000.00, an increase of 16%
2. Change Order -- HHS-CO-0006A-18 - Amendment to Resolution HHS-CO-0006-18 (purchase order 2486-0001 SERV), issued to Great Lakes Coca-Cola Distribution, LLC, for canned and bottled beverages to be sold in three (3) County Cafe's for the period May 1, 2017 through July 29, 2018, to increase encumbrance in the amount of $3,500.00, resulting in an amended contract total amount not to exceed $33,300.00, an increase of 11.74%. (2486-0001 SERV)
3. HHS-P-0211-18 Recommendation for the issuance of a contract purchase order to ARxIUM, Inc., to provide supplies for the medication dispensing machine, for the DuPage Care Center, for the period August 16, 2018 through August 15, 2019, for a contract total amount not to exceed $25,000.00, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids - Sole Source. (Supplies for medication dispensing machine in Pharmacy)
4. HHS-P-0218-18 Recommendation for the approval of a contract purchase order to Professional Clinical Laboratories dba PCL Alverno, for patient laboratory services, for the DuPage Care Center, for the period August 22, 2018 through August 21, 2019, for a contract total amount not to exceed $31,000.00, per sole Proposal #P17-136-GV, first of three one-year optional renewals.
5. HHS-R-0371-18 RESOLUTION -- Approval of issuance of payments by DuPage County to energy assistance providers through the Low Income Home Energy Assistance Program (LIHEAP) State Grant FY19 No. 19-254028 in the amount of $2,542,328.00
C. Judicial/Public Safety - Eckhoff
1. JPS-P-0212-18 Recommendation for the approval of a contract purchase order to Logicalis, Inc., to provide IBM Lenovo Professional Technical Support along with needed hardware and software for the computer system of the Circuit Court Clerk, covering the period of September 1, 2018 to August 31, 2019, for a contract total amount of $205,331.62. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
2. JPS-P-0213-18 Recommendation for the approval of a contract purchase order to Der Graphics and Custom Filing Inc., to provide the 2019 Case File System for the Circuit Court Clerk, for a contract total amount not to exceed $34,213.00. Per lowest responsible bid #18-151-GV.
3. JPS-P-0214-18 Recommendation for the approval of a contract purchase order to Telelanguage, Inc., to provide video remote and telephonic interpreting services for the Circuit Court and Probation and Court Services, covering the period of September 1, 2018 through August 31, 2019, for a contract total amount not to exceed $30,000, per Proposal 17-196-JM
D. Public Works - Healy
1. FM-P-0215-18 Recommendation for the approval of a contract purchase order to Fox Valley Fire & Safety Co., for preventative maintenance, testing and repair of the Non- Edwards System Technology Fire Alarm and Life Safety Systems for County facilities, for the period August 28, 2018 through August 27, 2019, for a total contract amount not to exceed $161,170.00, per lowest responsible bid #18-153-GV. (Facilities Management portion is $148,200.00, Animal Services portion is $3,570.00, Division of Transportation portion is $2,400.00, and Public Works portion is $7,000.00)
2. FM-P-0216-18 Recommendation for the approval of a contract purchase order to Warehouse Direct, Inc., for maintenance, repair, repair parts for janitorial cleaning equipment and Host cleaning products, for Facilities Management, for the period August 24, 2018 through August 23, 2019, for a total contract amount not to exceed $25,000.00, per renewal option under bid award #16-157-BF, first option to renew
3. FM-P-0217-18 Recommendation for the approval of a contract purchase order to Advent Systems, Inc., for security system maintenance and repair services, as needed, for the Jail, Judicial Office Facility and Work Release, for Facilities Management, for the period September 14, 2018 through September 13, 2019, for a total contract amount not to exceed $33,042.00, per renewal option under bid award #16-159-BF, second option to renew
4. PW-P-0219-18 Recommendation for the approval of a contract purchase order to Currie Motors Frankfort, Inc., for the purchase of two (2) 2018 Ford Escapes for Public Works, for a contract total amount not to exceed $38,784.00. Contract let pursuant to the Governmental Joint Purchasing Act, per Suburban Purchasing Cooperative Contract #165, pricing in compliance with 30 ILCS 525/2 “Government Joint Purchasing Act”.
5. PW-P-0220-18 Recommendation for the approval of a contract purchase order to Parkson Corporation, for the rehabilitation of the Aqua Guard bar/filter screen at the Knollwood Wastewater Treatment Facility, for a contract total amount not to exceed $319,908.00, per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source (rehab of bar/filter screen)
E. Technology - Wiley (Contingent upon parent committee approval)
1. Change Order -- TE-P-0015A-18 - Amendment to Resolution TE-P-0015-18 (County Contract 2997-0001-SERV) issued to P&M Holding Group, LLP d/b/a Plante Moran, PLLC, for professional services to prepare and assist DuPage County with a needs assessment, development of a plan of action, and development of an RFP for a replacement Real Estate and Tax System, for Information Technology, to increase the contract amount by $43,610.00 in order to add the next phase in which Plante Moran will assist with vendor selection and procurement, resulting in an amended contract total of $269,610.00, an increase of 19.30%.
2. TE-P-0221-18 Recommendation for the approval of a contract purchase order to Dynamic Solutions Group, LLC d/b/a The Fax Guys for Right Fax hardware, licensing, and support, for Information Technology. This contract covers the period of September 1, 2018 through September 1, 2019, for a contract total amount of $25,725. Per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00
3. TE-P-0222-18 Recommendation for the approval of a contract purchase order to Infor (US) Inc. for final payment of outstanding deliverables and final acceptance of the ERP implementation, for Information Technology, for a contract total amount of $193,740.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2- 300.4-108 (1) (b). The ERP implementation was originally awarded to Ciber; however, Infor acquired Ciber in March of 2018, prior to the final invoices being issued and payment being made.
F. Transportation - Puchalski
1. DT-P-0209-18 Recommendation for the approval of a contract purchase order to Roland Machinery Exchange, d/b/a Roland Machinery Company, to furnish and deliver two (2) tandem rollers for the Division of Transportation, for a contract total not to exceed $168,310.00; Per lowest responsible bid 18-107-LG
2. DT-P-0210-18 Recommendation for the approval of a contract purchase order to Standard Equipment Company, to furnish and deliver one (1) Street Sweeper for the Division of Transportation, for a contract total not to exceed $326,574.00; Per lowest responsible bid 18-103-LG
3. DT-R-0364-18 RESOLUTION -- Awarding Resolution to A Lamp Concrete Contractors, Inc., for drainage improvements along CH 25/Meyers Road, from 16th Street to 18th Street, Section 18-00201-03-DR, for an estimated County cost of $139,288.85; Per low bid
9. FINANCE RESOLUTIONS
A. FI-R-0367-18 RESOLUTION -- Acceptance and Appropriation of the Illinois Department of Human Services Supportive Housing Program Grant PY19 Agreements No. FCSXH00172 and FCSXH00352 Company 5000 - Accounting Unit 1760 $208,677.00
B. FI-R-0368-18 RESOLUTION -- Acceptance And Appropriation of the HUD 2017 Continuum of Care Planning Grant PY19 Agreement No. IL1606L5T141700, Company 5000 Accounting Unit 1510, $128,502
C. FI-R-0369-18 RESOLUTION -- Acceptance and Appropriation of the Low Income Home Energy Assistance Program (LIHEAP) - State Grant FY19 Inter-Governmental Agreement No. 19-254028 Company 5000-Accounting Unit 1495 $2,856,548.00
D. FI-R-0373-18 RESOLUTION -- Acceptance and Appropriation of the Victims of Crime Act-Child Advocacy Center Services Program Grant PY19 Agreement No. 216003, Company 5000 - Accounting Unit 6600 $91,168
E. FI-R-0372-18 RESOLUTION -- Acceptance of an Extension of the DuPage Convalescent Center Foundation Recreation Therapy Grant PY16 - Company 5000- Accounting Unit 2120
F. FI-R-0375-18 RESOLUTION -- Additional Appropriation for Liability Insurance Fund
Company 1100 Accounting Unit 1212 $1,250,000
G. FI-R-0370-18 RESOLUTION -- Revision to Personnel Budget - Aging Case Coordination Unit Fund PY18 5000-1720 - To delete a vacant Case Manager position and add a Community Services Supervisor position for the APS division.
H. FI-R-0376-18 RESOLUTION -- Revision to Personnel Budget, Stormwater Management
I. FI-R-0380-18 RESOLUTION -- Placing Names on Payroll
10. INFORMATIONAL
A. County Board
1. CB-R-0379-18 RESOLUTION -- Submission of Advisory Questions of Public Policy
to the Electors of DuPage County
B. Payment of Claims
1. Payment of Claims -- 07/13/2018 Paylist
2. Payment of Claims -- 7/17/18 Paylist
3. Payment of Claims -- 07/20/2018 Paylist
4. Payment of Claims -- 7/24/18 Paylist
5. Payment of Claims -- 07/27/2018 Paylist
6. Payment of Claims -- 7/31/18 Paylist
7. Payment of Claims -- 08/03/2018 Paylist
8. Payment of Claims -- 08/07/2018 Paylist
C. Wire Transfers
1. Wire Transfers -- 08/07/2018 Wire Transfer
D. Appointments
1. CB-R-0377-18 RESOLUTION -- Appointment of James Romano to the Highland Hills Sanitary District
11. OLD BUSINESS
12. NEW BUSINESS
13. ADJOURNMENT
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=8097&Inline=True
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