DuPage County Public Works Committee met June 5.
Here is the minutes provided by the Committee:
1. Call To Order
9:15 am meeting was called to order by Chair James Healy at 9:15 am.
2. Roll Call
Present: Gavanes, Grant, Grasso, Healy, Larsen, Noonan
Absent:
3. Public Comment
4. Approval Of Minutes
A. Public Works Committee - Regular Meeting - May 15, 2018 9:15 am
Result: Accepted [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Gavanes, Grant, Grasso, Healy, Larsen, Noonan
5. Consent Items
The motion was to combine and approve the Consent Agenda items as presented.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Gavanes, Grant, Grasso, Healy, Larsen, Noonan
A. Consent Item -- Anderson Lock Company. LTD - Contract Close
B. Consent Item -- Wunderlich-Malec - Contract Time Extension Only
6. Claims Report
Minutes Public Works Committee June 5, 2018
A. Payment of Claims -- Public Works, Drainage, Facilities Management
The motion was to combine and approve the Claims Report as presented.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Gavanes, Grant, Grasso, Healy, Larsen, Noonan
7. Intergovernmental Agreements
The motion was to combine and approve the Intergovernmental Agreements as presented.
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Gavanes, Grant, Grasso, Healy, Larsen, Noonan
A. 2018-145 Cost Reimbursement Agreement between the County of DuPage, Illinois and Golfview Hills Homes Association for maintenance and repair of a storm pipe ( including lining of the stormwater sewer pipe), for the period June 5, 2018 through November 30, 2018, for a total contract amount not to exceed $ $10,500.00
B. DR-P-0178-18 Recommendation to enter into an Intergovernmental Agreement between the County of DuPage, Illinois and the Lisle Township Highway Department for the Boundary Hill Road Drainage Improvement Project, for the period June 12, 2018 through November 30, 2018, for a total contract amount not to exceed $40,000.00. Contract pursuant to the Intergovernmental Cooperation Act.
8. Professional Services Agreement
A. PW-P-0179-18 Recommendation for the approval of an Agreement between the County of DuPage, Illinois and Trotter & Associates, Inc., for design and bid phase engineering services for the Nordic Wastewater Treatment Facility rehabilitation project, for the period June 13, 2018 through June 30, 2021, for a contract total amount not to exceed $607,000.00. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
Discussion was held regarding the design phase of the Nordic Wastewater Treatment Facility Rehabilitation Project. The overall project is estimated at $8 Million and completion in 2020/2021. Additional significant discussion took place in regards to the overall $100 Million Capital Plan of the department, and will be brought to Committee for review in the next 3 to 4 months. This Capital Plan would likely involve IEPA debt and potential user rate adjustments.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Gavanes, Grant, Grasso, Healy, Larsen, Noonan
9. Joint Purchasing Agreement
A. PW-P-0166-18 Recommendation for the approval of a contract purchase order to Fastenal Company, for miscellaneous maintenance, repair and operation parts and supplies as-needed for various County Facilities, for Public Works, Facilities Management, and Division of Transportation, for the period July 1, 2018 through June 30, 2019, for a contract total amount not to exceed $92,500.00 (Public Works $50,000, Facilities Management $7,500, and Transportation $35,000) per WSCA/NASPO #8497, pricing in compliance with ILCS 525/2 "Government Joint Purchasing Act"
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Gavanes, Grant, Grasso, Healy, Larsen, Noonan
10. Low Quote
The motion was to combine and approve the Low Quotes as presented.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Gavanes, Grant, Grasso, Healy, Larsen, Noonan
A. 2018-146 Recommendation for the approval of a contract purchase order to Bell Fuels, Inc., to furnish and deliver non-highway use #1 and #2 red dyed diesel fuel for the campus emergency generators, as needed, for Facilities Management, for the two year period June 01, 2018 through May 31, 2020, for a total contract amount not to exceed $20,000.00, per low quote #18-114-JM
B. 2018-147 Recommendation for the approval of a contract purchase order to Kieft Brothers, Inc., for the purchase of concrete manholes, frames, and miscellaneous accessories, for the period June 5, 2018 through May 31, 2019 for Public Works, for a contract total amount not to exceed $20,000.00, per low quote Q18-116-GV
C. 2018-148 Recommendation for the approval of a contract purchase order to Hanes Geo Companies, for the purchase of WEV-TEX 403 woven monofilament polypropylene fabric for the Vacuum Waste Station, for Public Works, for the period June 5, 2018 through May 31, 2019, for a contract total amount not to exceed $20,400.00, per low quote Q18-117-GV
11. Bid Renewal
The motion was to combine and approve the Bid Renewals as presented.
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Gavanes, Grant, Grasso, Healy, Larsen, Noonan
A. FM-P-0180-18 Recommendation for the approval of a contract purchase order issued to Arlington Glass and Mirror Company, for on-call window glazing, repair, replacement, window adjustment, and board up services, for the period July 23, 2018 through July 22, 2019, as needed for County facilities, for Facilities Management, for a total contract amount of $35,000.00, per renewal option under bid award bid #15-109, final option to renew
B. FM-P-0181-18 Recommendation for the approval of a contract purchase order issued to Charles Equipment Energy Systems LLC., for semi-annual inspection preventive maintenance, and emergency call out service for campus backup emergency generators, for the period July 15, 2018 through July 14, 2019, $67,050.00 for Facilities Management, $5,285.00 for Animal Control and $4,465.00 for Division of Transportation, for a contract total amount not to exceed $76,800.00, per renewal option under bid award #15-118, final option to renew.
12. Action Items
A. 2018-149 Recommendation for the approval of a contract purchase order to the City of Wheaton, to provide fire alarm monitoring services for the County campus, for Facilities Management, for the period July 1, 2018 through June 30, 2019, for a total contract amount not to exceed $21,420.00; per 55 ILCS 5/5-1022 (c) (Not suitable for competitive bids – public utility)
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Gavanes, Grant, Grasso, Healy, Larsen, Noonan
B. FM-R-0205-18 Resolution -- Agreement between the County of DuPage, Illinois and Family Shelter Service, Inc. for lease of space at The Henry J. Hyde Judicial Office Facility, for Facilities Management, for the two-year period of December 1, 2018 through November 30, 2020 for an annual amount not to exceed $1.00
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Gavanes, Grant, Grasso, Healy, Larsen, Noonan
C. FM-P-0164-18 Recommendation for the approval of a contract purchase order to ComEd, for electric utility distribution services for the connected County facilities, for Facilities Management, for the three-year period April 1, 2018 through March 31, 2021, $1,705,948.81 for Facilities Management, $8,517.66 for Animal Services, $428,130.83 for the Care Center, $70,837.54 for the Division of Transportation, $2,874.52 for ETSB, $138,690.64 for the Health Department and $100,000 for DU-COMM, for a total contract amount not to exceed $2,455,000.00. Per 55 ILCS 5/5-1022 “Competitive Bids” (c) Not suitable for competitive bids – Public Utility
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Amy L Grant, District 4
Ayes: Gavanes, Grant, Grasso, Healy, Larsen, Noonan
D. Change Order -- Amendment to County Contract #3228-0001 SERV issued to MP2 Energy NE, for electric utility supply and management services for the County Campus, Stormwater and Public Works, for Facilities Management, to decrease Facilities Management by $1,705,948.81, Animal Services by $8,517.66, the Care Center by $428,130.83, the Division of Transportation by $70,837.54, ETSB by $2,874.52, the Health Department by $138,690.64 and DU-COMM by $100,000.00, for a total decrease amount of $2,455,000.00, taking the original contract amount of $12,626,410.00, and resulting in an amended contract total amount not to exceed $10,171,410.00, a decrease of -19.44%.
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Gavanes, Grant, Grasso, Healy, Larsen, Noonan
E. FM-R-0206-18 Resolution -- Agreement between the County of DuPage, Illinois and CASA of DuPage County, Inc. for lease of space at The Henry J. Hyde Judicial Office Facility, for Facilities Management, for the two-year period of December 1, 2018 through November 30, 2020 for an annual amount not to exceed $1.00
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Gavanes, Grant, Grasso, Healy, Larsen, Noonan
F. 2018-143 Recommendation for the approval of a contract purchase order to GE Intelligent Platforms, Inc., for software upgrades, license fees and technical support, for Public Works and Stormwater Management, for the period June 30, 2018 through June 29, 2019 for a contract total amount not to exceed $14,160.76, per 55 ILCS5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00 (Public Works $8,860.80 - Stormwater Management $5,299.96)
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Ayes: Gavanes, Grant, Grasso, Healy, Larsen, Noonan
13. Old Business
14. New Business
15. Adjournment
There being no further business, the meeting was adjourned at 9:45 am
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