City of Wheaton City Council met April 16.
Here is the minutes provided by the Council:
1.Call To Order And Roll Call
The regular Wheaton City Council Meeting was called to order at 7:00 p.m. by Mayor Michael J. Gresk. Upon roll call, the following were:
Physically Present: Mayor Michael J. Gresk
Councilman Michael Barbier
Councilwoman Suzanne Fitch
Councilman John Prendiville
Councilman John Rutledge
Councilman Todd Scalzo
Councilman Phil Suess
Absent: None
City Staff Present: Michael G. Dzugan, City Manager
John M. Duguay, Assistant City Manager
Paul G. Redman, Director of Engineering
James P. Kozik, Director of Planning & Economic Dev.
James Knippen, City Attorney
Robert R. Lehnhardt, Finance Director
James Volpe, Police Chief
William Schultz, Fire Chief
Holly A. Schulz, Director of Human Resources
Vincent G. Laoang, Director of Public Works
Michael Wakefield. Public Works Streets Superintendent
Michael Jankovic, Public Works Sewer Superintendent
Sharon Barrett-Hagen, City Clerk
2. City Manager Report
City Manager Dzugan reported that Governor Rauner signed SB 1451 which takes away the City’s ability to regulate the location of small cell sites within Wheaton. He stated the City’s current ordinance will need to be amended in light of passage of this state regulation.
3. Presentations
Mayor Gresk presided over a swearing-in ceremony for the promotion of Police Officer Angela Smith to the rank of Sergeant.
Mayor Gresk read and presented a proclamation to Ms. Jan Roehll, The Conservation Foundation, proclaiming Saturday, May 19, 2018 as “DuPage River Sweep Day” in Wheaton. Ms. Roehll thanked the Mayor and Council for the proclamation and encouraged people to volunteer on May 19 to help keep the DuPage River clean. She also thanked the Wheaton Park District for their support and assistance. More information can be found at www.theconservationfoundtion.org.
Mayor Gresk read and presented a proclamation to Mr. Dan Dlhy, Chair of the Bicycle Advisory Commission, proclaiming May as “National Bike Month” and May 9, 2018 as “National Bike to School Day” in Wheaton. Mr. Dlhy thanked the Mayor for the proclamation. He stated the Commission has promoted Bike to School Day to all CUSD 200 schools and stated ten schools participated last year.
4. Citizens To Be Heard
Mr. Brian Millett, 219 S. President Street, spoke against the proposed 4-hour parking restriction on South President Street. He believes staff at Lowell Elementary School park on the street and this restriction would negatively affect them. He feels initiating this parking restriction is a waste of City resources and encouraged the City Council to vote against the proposal.
Mr. Chalres Philbrick, 204 S. President Street, stated he initiated the petition to restrict parking on President Street. He stated he reached out to all nine residences on the 200 block of South President, with five in favor, one against, two with no position with one home vacant. Mr. Philbrick stated he has seen the same three cars parked on the street every day and witnessed the drivers walking towards the train station. He would like the street to be available to area residents and not be used by commuters avoiding a parking fee.
5 Consent Agenda
Councilman Rutledge moved and Councilman Barbier seconded that the following action be taken on the Consent Agenda items:
1. Approve the Minutes of the April 2, 2018 regular Wheaton City Council Meeting, as submitted.
2. Approve Requests and Authorize Issuance of Special Event Permits to Church World Services – Glen Ellyn/Wheaton Crop Walk, American Legion – Wheaton Memorial Day Parade, Bensidoun USA – French Market Special, BR Ryall YMCA – Soapbox Derby, College Church – Run for the Stars, Wheaton Bible Church – Neighborhood Bible Club – Sherwood Place and Wheaton Avenue, and Care Net Pregnancy Services – Walk for Care Net.
3. Approve Bond Waiver and Authorize Issuance of Raffle License to the Kiwanis Club of Wheaton.
Roll Call Vote on Consent Agenda
Ayes: Councilman Rutledge
Councilman Scalzo
Councilman Suess
Councilman Barbier
Councilwoman Fitch
Councilman Prendiville
Mayor Gresk
Nays: None
Absent: None
Motion Carried Unanimously
6. Pass Ordinance No. O-2018-18, An Ordinance Amending The Pay Schedules For Officers, Assistants And Employees Of The City Of Wheaton, Illinois
Councilman Prendiville moved and Councilwoman Fitch seconded that Ordinance No. O-2018-18, An Ordinance Amending the Pay Schedules for Officers, Assistants and Employees of the City of Wheaton, Illinois, be passed.
City Manager Dzugan stated this item appeared as a first reading at the April 2, 2018 City Council meeting. He stated the ordinance represents pay scales for non-union employees, which comprise approximately 40% of the City’s workforce, and has been incorporated in the Short Year 2018 budget.
Roll Call Vote:
Ayes: Councilman Prendiville
Mayor Gresk
Councilman Rutledge
Councilman Scalzo
Councilman Suess
Councilman Barbier
Councilwoman Fitch
Nays: None
Absent: None
Motion Carried Unanimously
7. Pass Ordinance No. O-2018-19, An Ordinance Amending The Official Motor Vehicle And Traffic Schedules (Chapter 70) For The City Of Wheaton – Parking Restrictions
Councilman Barbier moved and Councilman Prendiville seconded that Ordinance No. O-2018-19, An Ordinance Amending the Official Motor Vehicle and Traffic Schedules (Chapter 70) for the City of Wheaton – Parking Restrictions, be passed.
City Manager Dzugan stated this item appeared as a first reading at the April 2, 2018 City Council meeting and would restrict parking to four hours on the west side of President, just north of Willow Avenue. He advised this change was requested by area residents to restrict commuter parking.
Councilman Suess expressed concerns about this process as the City has usually had unanimous consent from neighbors for parking restrictions. He stated it appears that not all the spaces are being taken for parking and he is not in favor of this restriction at this time.
Councilman Barbier questioned if this issue could be tabled to further consider the best way to restrict commuter parking but which would also allow neighbors to use the space. Director of Engineering Redman stated a 4-hour restriction has been effective in discouraging commuter parking in other areas. He confirmed that while staff brings proposed restrictions forward when a majority of neighbors support the restriction, it is up to the Council to decide what action to take.
Councilwoman Fitch asked if Lowell Elementary School staff needs this space for parking. Director of Engineering Redman stated more parking is available further south on President for staff at Lowell to use. He stated he does not have knowledge as to who is parking on the street.
Councilman Prendiville shares the same concerns about restricting parking but stated a majority of neighbors favor it and the Council has historically supported the will of the majority.
Councilman Rutledge stated does not want to limit parking for residents and expressed his opposition to the proposed parking restriction.
Councilman Scalzo expressed his support for the majority of the neighbors who are in favor of the parking restriction.
Mayor Gresk also agrees with supporting the wishes of the majority of the neighbors and will vote for the parking restriction.
Roll Call Vote:
Ayes: Councilman Barbier
Councilwoman Fitch
Councilman Prendiville
Mayor Gresk
Councilman Scalzo
Nays: Councilman Rutledge
Councilman Suess
Absent: None
Motion Carried
8. Pass Ordinance No. O-2018-20, An Ordinance Adopting The City Of Wheaton Short Fiscal Year 2018 Budget
Councilman Scalzo moved and Councilman Rutledge seconded that Ordinance No. O-2018-20, An Ordinance Adopting the City of Wheaton Short Fiscal Year 2018 Budget, be passed.
City Manager Dzugan stated this is the final step in approving the City’s SY 2018 budget which will run from May 1 through December 31, 2018.
Roll Call Vote:
Ayes: Councilman Scalzo
Councilman Suess
Councilman Barbier
Councilwoman Fitch
Councilman Prendiville
Mayor Gresk
Councilman Rutledge
Nays: None
Absent: None
Motion Carried Unanimously
9. Approve Appointments To City Boards And Commissions
Mayor Gresk moved and Councilman Prendiville seconded that Jim Knasel be appointed to the Bicycle Advisory Commission, for a three-year term.
Roll Call Vote:
Ayes: Mayor Gresk
Councilman Rutledge
Councilman Scalzo
Councilman Suess
Councilman Barbier
Councilwoman Fitch
Councilman Prendiville
Nays: None
Absent: None
Motion Carried Unanimously
10. Adopt Resolution R-2018-31, A Resolution Authorizing The Execution Of Amendment #1 To Agreement #C 36768 With Kurtz Paramedic Service Inc. For Paramedic Services And Ambulance Billing Services
Councilwoman Fitch moved and Councilman Rutledge seconded that Resolution R-2018-31, A Resolution Authorizing the Execution of Amendment #1 to Agreement #C 36768 with Kurtz Paramedic Service Inc. for Paramedic Services and Ambulance Billing Services, in the amount of $1,428,475, be adopted.
City Manager Dzugan stated the proposed resolution would approve a one-year extension option in the City’s agreement with Kurtz Paramedic Service for paramedic services and ambulance billing services in the amount of $1,428,475.
Councilman Prendiville asked about alternative EMS delivery practices. Fire Chief Schultz stated that during the next year, staff will be evaluating, at an investigatory level, different options and ways to increase efficiencies with regard to paramedic services.
In response to Councilman Suess, City Manager Dzugan stated the agreement with Kurtz guarantees a minimum payment amount for the contract and then a retained secondary threshold amount which would be paid if collections were received; this payment was structured as a collection incentive.
Roll Call Vote:
Ayes: Councilwoman Fitch
Councilman Prendiville
Mayor Gresk
Councilman Rutledge
Councilman Scalzo
Councilman Suess
Councilman Barbier
Nays: None
Absent: None
Motion Carried Unanimously
11. Receive Recommendation And Authorize Purchase Of A Leak Logger System From Midwest Meter Inc. In The Amount Of $37,700
Councilman Rutledge moved and Councilman Suess seconded that staff’s recommendation be received and the purchase of a leak logger system from Midwest Meter Inc. in the amount of $37,700, be authorized.
City Manager Dzugan indicated staff has recommended the purchase of 40 leak loggers to replace the City’s existing 12-year old system. He stated the City currently experiences 7% of unbilled water usage which is below the DuPage Water Commission’s rules of 12% and which would also meet the Commission’s proposed 2019 10% rules.
Councilman Suess stated any efforts made in decreasing the amount of water leakage is beneficial to the City.
In response to Councilman Rutledge, Director of Public Works Laoang advised that purchasing the leak logger system from the same vendor allows the City to use our existing software.
Roll Call Vote:
Ayes: Councilman Rutledge
Councilman Scalzo
Councilman Suess
Councilman Barbier
Councilwoman Fitch
Councilman Prendiville
Mayor Gresk
Nays: None
Absent: None
Motion Carried Unanimously
12. Receive Recommendation And Authorize Purchase Of Bituminous Materials From Plote Construction In The Amount Of $474,600
Councilman Suess moved and Councilman Prendiville seconded that staff’s recommendation be received and the purchase of bituminous materials from Plote Construction in the amount of $474,600, be authorized.
City Manager Dzugan stated staff has recommended the purchase of 10,000 tons of bituminous hot mix from Plote Construction in the amount of $474,600. He advised the material will be used in the Public Work’s Street Resurfacing Program for approximately 5 miles of pavement overlay.
Roll Call Vote:
Ayes: Councilman Suess
Councilman Barbier
Councilwoman Fitch
Councilman Prendiville
Mayor Gresk
Councilman Rutledge
Councilman Scalzo
Nays: None
Absent: None
Motion Carried Unanimously
13. Receive Recommendation And Authorize Purchase Of Aggregate Gravel Or Stone From Marcott Enterprises Inc. In The Amount Of $24,024
Councilman Barbier moved and Councilman Prendiville seconded that staff’s recommendation be received and the purchase of aggregate gravel or stone from Marcott Enterprises Inc. in the amount of $24,024, be authorized.
City Manager Dzugan advised the City received three bids for this product, with Marcott Enterprises Inc. being the low bidder.
Roll Call Vote:
Ayes: Councilman Barbier
Councilwoman Fitch
Councilman Prendiville
Mayor Gresk
Councilman Rutledge
Councilman Scalzo
Councilman Suess
Nays: None
Absent: None
Motion Carried Unanimously
14. Adopt Resolution R-2018-32, A Resolution Authorizing The Execution Of Amendment #2 To Agreement #C 36856 With Globe Construction Inc. For The 2018 Sidewalk Replacement Program
Councilman Suess moved and Councilwoman Fitch seconded that Resolution R-2018-32, A Resolution Authorizing the Execution of Amendment #2 to Agreement #C 36856 with Globe Construction Inc. for the 2018 Sidewalk Replacement Program, be adopted.
City Manager Dzugan stated staff has recommended the City exercise the final one-year option to extend the agreement with Globe Construction Inc. for the removal and replacement of sidewalks and curbs. He stated the estimated cost of this work is $110,000, with $80,000 allocated to the Sidewalk Replacement Program and $30,000 for miscellaneous flat work.
In response to Councilman Rutledge, Public Works Streets Superintendent Wakefield advised extending the agreement is optional for both parties as the City asks the contractor to hold the same pricing and the contractor needs to evaluate extending the contract for a reduced quantity of work. In response to Councilman Suess, Public Works Streets Superintendent Wakefield indicated the reference to flatwork refers to miscellaneous concrete repair work.
Roll Call Vote:
Ayes: Councilman Suess
Councilman Barbier
Councilwoman Fitch
Councilman Prendiville
Mayor Gresk
Councilman Rutledge
Councilman Scalzo
Nays: None
Absent: None
Motion Carried Unanimously
15. Adopt Resolution R-2018-33, A Resolution Authorizing The Execution Of An Agreement With Camiros, LTD. For A Comprehensive Plan/Market Study/Zoning Ordinance Update For The East Roosevelt Road Corridor
Councilman Prendiville moved and Councilman Rutledge seconded that Resolution R-2018-33, A Resolution Authorizing the Execution of an Agreement with Camiros, Ltd. for a Comprehensive Plan/Market Study/Zoning Ordinance Update for the East Roosevelt Road Corridor, be adopted.
City Manager Dzugan advised that, after an RFP process which included interviews with certain firms, staff has recommended the City enter into an agreement with Camiros, Ltd. in the amount of $38,250 to complete the East Roosevelt Road Corridor study. He stated the City Council requested this study based upon discussions regarding changing market demand, physical constraints of the properties within the corridor and the appropriateness of existing land uses currently specified in the City’s Zoning Ordinance.
Councilman Suess questioned if the contract was for $38,250, why did it state the contract would not exceed $42,750. Director of Planning & Economic Development Kozik explained there are three optional items Camiros may complete for the City which would increase the cost of the contract. City Manager Dzugan stated the Council is approving the $38,250 base amount for the contract and if additional items are added, staff would return to the Council.
Councilman Scalzo questioned if a study was contemplated for West Roosevelt Road. Director of Planning & Economic Development Kozik stated the area for this study is from Carlton Avenue east to the Glen Ellyn boundary and since properties west of Carlton Avenue mainly consist of residential properties, with the exception of the Target development, a study of that area was not anticipated.
Roll Call Vote:
Ayes: Councilman Prendiville
Mayor Gresk
Councilman Rutledge
Councilman Scalzo
Councilman Suess
Councilman Barbier
Councilwoman Fitch
Nays: None
Absent: None
Motion Carried Unanimously
16. Receive Recommendation And Authorize Purchase Of An Aerial Tower Ladder Vehicle From Global Emergency Products In The Amount Of $790,100
Councilman Suess moved and Councilman Rutledge seconded that staff’s recommendation be received and the purchase of an aerial tower ladder vehicle from Global Emergency Products in the amount of $790,100 be authorized.
City Manager Dzugan stated staff has recommended the purchase of a 2016 aerial tower ladder vehicle from Global Emergency Products for $790,100 after trade-in. He advised this purchase approach was discussed during a July Planning Session with the Council expressing its consensus to proceed with the purchase.
Roll Call Vote:
Ayes: Councilman Suess
Councilman Barbier
Councilwoman Fitch
Councilman Prendiville
Mayor Gresk
Councilman Rutledge
Councilman Scalzo
Nays: None
Absent: None
Motion Carried Unanimously
17. Approve Request For Approval Of A Bid Waiver For The Purchase Of A Pump For The Elm-Blanchard Lift Station From Metropolitan Pump Company In The Amount Of $32,187
Councilman Suess moved and Councilwoman Fitch seconded to approve a bid waiver for the purchase of a pump for the Elm-Blanchard lift Station from Metropolitan Pump Company in the amount of $32,187.
City Manager Dzugan advised that one of the three pumps at the lift station experienced a catastrophic failure and needs to be replaced. He stated it is important to have a third pump available as backup to avoid what could be significant sanitary sewer backups without operating pumps.
In response to Councilman Prendiville, Public Works Director Laoang confirmed the new pump would be purchased from the same manufacturer as the failed pump. He stated the failed pump was three years old and no one has been able to determine exactly why it failed. Public Works Director Laoang stated the manufacturer is providing the replacement pump at a discount because of the unexplained failure.
Councilman Rutledge asked if a pump could be purchased from another manufacturer. Public Works Director Laoang responded that the existing pumps were purchased specifically to fit in the available space at the lift station and that different pumps would require a modification of the station and of the power source.
In response to Councilman Suess, Public Works Sewer Superintendent Jankovic stated the three existing pumps are identical. He stated the average life of a pump is ten years.
Roll Call Vote:
Ayes: Councilman Suess
Councilman Barbier
Councilwoman Fitch
Councilman Prendiville
Mayor Gresk
Councilman Rutledge
Councilman Scalzo
Nays: None
Absent: None
Motion Carried Unanimously
18. Adopt Resolution R-2018-34, A Resolution Authorizing The Execution Of Amendment #2 To Agreement #C 36860 With Denler Inc. For Contracted Services: Crack Sealing And Seal Coating
Councilman Scalzo moved and Councilman Suess seconded that Resolution R-2018-34, A Resolution Authorizing the Execution of Amendment #2 to Agreement #C 36860 with Denler Inc. for Contracted Services: Crack Sealing and Seal Coating, be adopted.
City Manager Dzugan stated staff has recommended the City exercise the final one-year option to extend the agreement with Denler Inc. for parking lot and roadway asphalt crack sealing in an amount not to exceed $51,000, a 2% unit increase from last year. He confirmed this cost is included in the SY 2018 budget.
In response to Councilman Rutledge, Public Works Streets Superintendent Wakefield stated the extension for this agreement was an optional decision for both the City and the contractor.
Roll Call Vote:
Ayes: Councilman Scalzo
Councilman Suess
Councilman Barbier
Councilwoman Fitch
Councilman Prendiville
Mayor Gresk
Councilman Rutledge
Nays: None
Absent: None
Motion Carried Unanimously
19. Adopt Resolution R-2018-35, A Resolution Authorizing The Execution Of An Intergovernmental Agreement Between The City Of Wheaton And The Village Of Winfield For Wireless Alarm Monitoring
Councilman Scalzo moved and Councilman Prendiville seconded that Resolution R-2018-35, A Resolution Authorizing the Execution of an Intergovernmental Agreement Between the City of Wheaton snd the Village of Winfield for Wireless Alarm Monitoring, be adopted.
City Manager Dzugan indicated the intergovernmental agreement between the City of Wheaton and the Village of Winfield is for fire alarm monitoring. He stated that when the Winfield Fire Protection District decided not to renew an agreement with the City for fire monitoring, staff approached the Village of Winfield who agreed to offer fire alarm monitoring services to their business community. City Manager Dzugan advised the Village of Winfield approved the agreement at their April 5 Village Board meeting.
Roll Call Vote:
Ayes: Councilman Scalzo
Councilman Suess
Councilman Barbier
Councilwoman Fitch
Councilman Prendiville
Mayor Gresk
Councilman Rutledge
Nays: None
Absent: None
Motion Carried Unanimously
20. Adopt Resolution R-2018-36, A Resolution Authorizing The Execution Of Amendment #1 Of Agreement #C 36898 Between The City Of Wheaton, Illinois And Lakeshore Recycling Systems, LLC For Solid Waste Collection And Disposal And Recycling Services
Councilman Prendiville moved and Councilman Suess seconded that Resolution R-2018-36, A Resolution Authorizing the Execution of Amendment #1 of Agreement #C 36898 Between the City of Wheaton, Illinois snd Lakeshore Recycling Systems, LLC for Solid Waste Collection and Disposal and Recycling Services
City Manager Dzugan stated Lakeshore Recycling Systems has asked that they be allowed to replace the $600,000 irrevocable letter of credit with an $1MM performance/surety bond. He advised that the letter of credit was originally specified due to working with a new provider, as well as the uniqueness of the City’s garbage collection program. He stated given Lakeshore’s excellent track record, staff believes the performance bond will protect the City from any type of adverse event.
Councilman Suess acknowledged the terrific job Lakeshore has done. He said the program is state-of-the- art and meets the City’s objective of paying as you throw, in addition to providing lower costs to residents.
Roll Call Vote:
Ayes: Councilman Prendiville
Mayor Gresk
Councilman Rutledge
Councilman Scalzo
Councilman Suess
Councilman Barbier
Councilwoman Fitch
Nays: None
Absent: None
Motion Carried Unanimously
21. Council Comment
None.
22. Approval Of Warrant
Councilman Suess moved and Councilman Prendiville seconded that Warrant No. 726 in the amount of $1,866,009.92 be approved.
Roll Call Vote:
Ayes: Councilman Suess
Councilman Barbier
Councilwoman Fitch
Councilman Prendiville
Mayor Gresk
Councilman Rutledge
Councilman Scalzo
Nays: None
Absent: None
Motion Carried Unanimously
23. Adjournment
Councilman Scalzo moved and Councilman Barbier seconded that the regular Wheaton City Council Meeting be adjourned at 8:02 p.m.
Roll Call Vote:
Ayes: Councilman Scalzo
Councilman Suess
Councilman Barbier
Councilwoman Fitch
Councilman Prendiville
Mayor Gresk
Councilman Rutledge
Nays: None
Absent: None
Motion Carried Unanimously
https://www.wheaton.il.us/AgendaCenter/ViewFile/Minutes/_04162018-855
Alerts Sign-up