DuPage County Finance Committee met May 22.
Here is the minutes provided by the Committee:
1. Call To Order
8:00 am meeting was called to order by Chair Robert L Larsen at 8:00 am.
2. Roll Call
Present: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Gavanes, Grant, Grasso, Hart, Healy (8:52 am), Khouri, Krajewski, Larsen, Noonan, Puchalski, Wiley, Zay
Absent: Tornatore
3. Public Comment
4. Chairman's Remarks
Finance Chairman Bob Larsen announced the start of the budget process, which will again be a tight budget this year and invited all committee members to provide feedback.
5. Revenue Discussion
A. Paul Rafac, Chief Financial Officer
Paul Rafac provided some basic background revenue numbers. He requested input from board members as to how to proceed over the course of the next several months or several years. The RTA, the county supplemental, the county tax from unincorporated areas and the use tax, were all discussed. These revenue streams are driven by the economy and are sensitive to it. Property taxes, which have remained the same for the past decade, were also discussed. In the budget and financial policies that are in front of the committee today it is stated that the goal is to not increase real estate taxes. The Finance Department is keeping an eye on what is happening in Springfield and monitoring the impact to the county. Fees and fines were discussed. Chris Kachiroubas, the Circuit Court Clerk, explained how assessments and collections are implemented. Chairman Larsen offered to set up a special call meeting to discuss revenues.
Member Grasso left the room at 8:47 a.m. to attend the ETSB meeting
Member Healy arrived at 8:52 a.m.
6. Approval Of Minutes
A. Finance Committee - Regular Meeting - May 8, 2018 8:00 am
Result: Accepted [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Gavanes, Grant, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Wiley, Zay
Absent: Grasso, Tornatore
7. Budget Transfers
A. FI-R-0188-18 Resolution -- Budget Transfers 05-22-18 Budget Transfers Various Companies and Accounting Units
Result: Approved [Unanimous]
Mover: Peter Dicianni, District 2
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Gavanes, Grant, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Wiley, Zay
Absent: Grasso, Tornatore
8. Procurement Requisitions
A. Development - Tornatore
1. FI-R-0196-18 Resolution -- Acceptance of the Local Technical Assistance Grant (LTA) and Intergovernmental Agreement from the Chicago Metropolitan Agency for Planning (CMAP) and the allocation of the required 20% match of $25,184 and the assignment by CMAP and County of DuPage of Teska Associates, Inc. to assist the county staff in the development of a the Route 83 Corridor Study/Land Use Plan update
Result: Approved [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Grant Eckhoff, District 4
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Gavanes, Grant, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Wiley, Zay
Absent: Grasso, Tornatore
B. Judicial/Public Safety - Eckhoff
Judicial/Public Safety Items 1 Through 3 Were Combined And Approved.
Result: Approved [Unanimous]
Mover: Grant Eckhoff, District 4
Seconder: Donald Puchalski, District 1
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Gavanes, Grant, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Wiley, Zay
Absent: Grasso, Tornatore
1. JPS-P-0158-18 Recommendation for the approval of a contract purchase order to Roesch Ford for the purchase of one (1) 2018 Ford Explorer 4WD for the DuPage County's Office of Homeland Security and Emergency Management, for a contract total not to exceed $28,113.00. Contract let pursuant to the Government Joint Purchasing Act - Suburban Purchasing Cooperative – Contract #160.
2. JPS-P-0159-18 Recommendation for the approval of a contract purchase order to Currie Motors for the purchase of one (1) 2018 Police Ford Interceptor for the DuPage County Security Division, for a contract total not to exceed $28,204.00. Contract let pursuant to the Government Joint Purchasing Act -Suburban Purchasing Cooperative – Contract #152.
3. JPS-P-0160-18 County Contract issued to John P. McTigue, Attorney at Law to provide services as a hearing officer making determinations and recommendations regarding paternity and child support cases to the court. This contract covers the period of July 1, 2018 through November 30, 2019 for the 18th Judicial Circuit Court, for a contract total amount of $64,625.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
Member Eckhoff left the room
C. Public Works - Healy
Public Works items 1 through 4 were combined and approved.
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Donald Puchalski, District 1
Ayes: Anderson, Chaplin, Dicianni, Elliott, Gavanes, Grant, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Wiley, Zay
Absent: Eckhoff, Grasso, Tornatore
1. FM-P-0156-18 Recommendation for the approval of a contract purchase order to Weatherproofing Technologies, Inc., to provide roof restoration at the Jail, for roofs 17, 18, 19, 20 and 22, for Facilities Management, for the period through November 30, 2018, for a total contract amount not to exceed $365,362.22. Contract pursuant to the Intergovernmental Cooperation Act – National IPA TCPN #R132205 Member Elliott requested the ethics disclosure form be provided from Weatherproofing Technologies.
2. FM-P-0157-18 Recommendation for the approval of a contract purchase order to Kinsale Contracting Group, Inc., for the industrial cleaning of the Power Plant tunnel system, for Facilities Management, for the period through November 30, 2018, for a total contract amount not to exceed $34,650.00, per lowest responsible bid #18-098- GV
3. Change Order -- FM-P-0220A-17 - Amendment to Resolution FM-P-0220-17 issued to Fox Valley Fire & Safety, for preventative maintenance, testing and repair of the Non-Edwards System Technology Fire Alarm and Life Safety Systems for County facilities, for Facilities Management, to increase the contract by $40,000.00 taking the original contract amount of $131,445.00, and resulting in an amended contract total amount not to exceed $171,445.00, an increase of 30.43%.
4. PW-P-0155-18 Agreement between the County of DuPage, Illinois and Rempe- Sharpe & Associates, Inc., for On-Call Professional Engineering Services for various project for Facilities Management and for water and sewer projects for Public Works Department, for the period May 22, 2018 through June 30, 2020, for a total contract amount not to exceed $95,000.00, Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
Member Grasso returned
D. Technology - Wiley (Contingent upon parent committee approval)
Technology items 1 and 2 were combined and approved.
Result: Approved [Unanimous]
Mover: Kevin Wiley, District 6
Seconder: Donald Puchalski, District 1
Ayes: Anderson, Chaplin, Dicianni, Elliott, Gavanes, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Wiley, Zay
Absent: Eckhoff, Tornatore
1. TE-P-0162-18 Recommendation for the approval of a contract purchase order to Harris Corporation to obtain 20ppm Point Cloud LiDAR data, for Information Technology - GIS Division, for a contract total amount of $110,000.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b). This price was negotiated using a cost-sharing program.
2. TE-P-0163-18 Recommendation for the approval of a contract purchase order to PCM Sales, Inc., for the purchase of an Aruba Network Core Switch, for Information Technology, for a contract total amount of $25,546.77, per lowest responsible quote #18-054-LG.
E. Transportation - Puchalski
Transportation items 1 through 8 were combined and approved.
Result: Approved [Unanimous]
Mover: Donald Puchalski, District 1
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Elliott, Gavanes, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Wiley, Zay
Absent: Eckhoff, Tornatore
1. DT-P-0135-18 Recommendation for the approval of a contract purchase order to Utility Transport Services, Inc., for solid waste disposal, as needed for the Division of Transportation, for the period June 1, 2018 through May 31, 2019, for a contract total not to exceed $50,000.00; per lowest responsible bid 18-072-GV
2. DT-P-0136-18 Recommendation for the approval of a contract purchase order to Christopher B. Burke Engineering, Ltd., for Professional Traffic Signal Design Engineering Services upon request of the Division of Transportation, Section 18- TSENG-01-EG, for a contract total not to exceed $250,000.00; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
3. DT-P-0150-18 Recommendation for the approval of a contract purchase order to The Detroit Salt Company L.C., d/b/a Detroit Salt Company, LLC, to furnish and deliver bulk rock salt, as needed for the Division of Transportation, for the period June 1, 2018 through May 31, 2019, for a contract total not to exceed $1,007,250.00; Per lowest responsible bid 18-093-JM
4. DT-P-0151-18 Recommendation for the approval of a contract purchase order to Clark-Devon Hardware Company, Inc., to furnish and deliver calcium magnesium acetate for the Division of Transportation, for a contract total not to exceed $90,090.00; Per renewal option under bid award 16-104-BF, second of three options to renew
5. DT-P-0152-18 Recommendation for the approval of a contract purchase order to Finkbiner Equipment Company, to furnish and deliver one (1) road widener for the Division of Transportation, for a contract total not to exceed $54,750.00; Per 55 ILCS 5/5-1022 (c) “Competitive Bids” not suitable for competitive bids
6. DT-P-0153-18 Recommendation for the approval of a contract purchase order to A. Epstein and Sons International, Inc., for Professional Heating and Mechanical Investigation Services for the Division of Transportation’s Building 140, for a contract total not to exceed $50,000.00; Other Professional Services not subject to competitive bidding per 55 ILCS 5/5-1022 (a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108(1)(b)
7. DT-R-0181-18 Resolution -- Awarding Resolution to Denler, Inc., for the 2018 Pavement Preservation/Crack Sealing Program, Section 18-CRKSL-04-GM, for an estimated County cost of $42,006.03; Per renewal option under 2016 low bid
8. DT-R-0182-18 Resolution -- Awarding Resolution to Martam Construction, Inc., for the 2018 Retaining Wall Repair Program, Section 18-RETWL-01-MS, for an estimated County cost of $583,888.50; Per low bid
9. Finance Resolutions
A. FI-R-0183-18 Resolution -- Acceptance of a change in grant term of the Illinois Home Weatherization Assistance Program HHS Grant FY18 - Intergovernmental Agreement No. 17-221028 Company 5000 - Accounting Unit 1430
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Dicianni, Elliott, Gavanes, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Wiley, Zay
Absent: Eckhoff, Tornatore
B. FI-R-0189-18 Resolution -- Placing Names on Payroll
Member Krajewski questioned the jump in class and range for an employee from 4111- 108 to 4124-311. Janelle Chadwick, Director of the Care Center explained this employee had graduated and was now a registered nurse.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Dicianni, Elliott, Gavanes, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Wiley, Zay
Absent: Eckhoff, Tornatore
10. Budget
A. FI-R-0194-18 Resolution -- Approval of the FY2019 Budget Calendar
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Elliott, Gavanes, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Wiley, Zay
Absent: Eckhoff, Tornatore
Member Eckhoff returned
B. FI-R-0195-18 Resolution -- Fy2019 Financial and Budget Policies
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Gavanes, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Wiley, Zay
Absent: Tornatore
C. Budget Preparations/Instructions -- FY2019
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Gavanes, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Wiley, Zay
Absent: Tornatore
11. Informational
Payment of claims, wire transfers, appointments and grant proposal notifications were combined, accepted and Placed On File.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Gavanes, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Wiley, Zay
Absent: Tornatore
A. Payment of Claims
1. Payment of Claims -- 5/4/18 Paylist
2. Payment of Claims -- 5/8/18 Paylist
3. Payment of Claims -- 5/11/18 Paylist
4. Payment of Claims -- 5/15/18 Paylist
B. Wire Transfers
1. Wire Transfers -- 5/7/18 Wire Transfer
C. Appointments
1. CB-R-0187-18 Resolution -- Appointment of Jeffrey R. Walker to the Wheaton Sanitary District
2. CB-R-0190-18 REsolution -- Appointment of Matthew R. Rasche, Sr. to the DuPage County Board of Review
3. CB-R-0191-18 Resolution -- Appointment of Paul W. Coultrap to the Downers Grove Sanitary District
4. CB-R-0192-18 Resolution -- Appointment of Charles R. Van Slyke to the DuPage County Board of Review
5. CB-R-0193-18 Resolution -- Expanded Board of Review- Appointment of 13 Members
D. Grant Proposal Notifications
1. Informational -- Grant Proposal Notification 026-18: ComEd Green Region Program- Division of Transportation - $9,585
2. Informational -- Grant Proposal Notification 025-18: ComEd Green Region Program- Division of Transportation - $3,000.00
12. Old Business
13. New Business
Tom Cuculich, County Administrator, announced to the committee the cable franchise agreements with Comcast are currently being discussed. There are multiple agreements and the goal is to consolidate these into one. The information should be ready to consider at the June 12th meeting.
14. Adjournment
Without objection the meeting was adjourned at 9:04 a.m.
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