DuPage County Finance Committee met May 8.
Here is the agenda provided by the Committee:
1. Call To Order
2. Roll Call
3. Public Comment
4. Chairman's Remarks
5. Approval Of Minutes
A. Finance Committee - Regular Meeting - Tuesday April 24th, 2018
6. Budget Transfers
A. FI-R-0179-18 Resolution -- Budget Transfers 05-08-18 Budget Transfers Various Companies and Accounting Units
7. Procurement Requisitions
A. Finance -
1. 2018-128 Recommendation for the approval of a contract purchase order to Meltwater News US, Inc., to provide software for news tracking services, for the period July 1, 2018 through June 30, 2019, for a contract total of $4,990.00; Per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchase under $35,000.
2. Authorization for Overnight Travel -- County Board member to attend the 2018 NACo Annual Conference in Nashville, TN on July 13 through July 16, 2018. Expenses to include registration, and meals for an approximate total of $697.00.
B. Health & Human Services - Larsen
1. HHS-P-0147-18 Recommendation for the approval of a contract purchase order to Warehouse Direct, Inc., for hand soap, hand sanitizer, lotion, shampoo and body wash, for the DuPage Care Center, for the period May 28, 2018 through May 27, 2020, for a contract amount not to exceed $62,639.92, per lowest responsible bid #18- 055-GV.
2. HHS-P-0148-18 Recommendation for the approval of a contract purchase order to Prescription Supply, Inc., for secondary pharmaceuticals for In-House Close Shop Pharmacy for the period May 21, 2018 through May 20, 2019, for a total contract not to exceed $170,000.00, per sole responsible bid #18-067-DT.
3. HHS-P-0149-18 Recommendation for the approval of a contract purchase order to Sysco Chicago, Inc., for Primary Food Supplies and Chemicals for the DuPage Care Center Dining Services, JTK Administration Building and Judicial Office Facility Building Cafe's, for the period June 1, 2018 through May 31, 2019, for a contract total not to exceed $1,111,000.00, per sole qualified offeror per proposal #P18-045- GV.
4. Change Order -- HHS-P-0385B-17 - Amendment to Resolution HHS-P-0385A-17, issued to Healthy Air Heating and Air, Incorporated, to provide architectural weatherization labor and materials to the PY18 Weatherization Program, to increase the encumbrance in the amount of $190,154.00, resulting in an amended contract total amount of $313,025.00, an increase of 154.76% (Service Contract 2770-0001 SERV).
C. Judicial/Public Safety - Eckhoff
1. JPS-P-0137-18 Recommendation for the approval of a contract purchase order to Logicalis, Inc., to provide needed hardware and software along with professional and technical assistance for the computer system of the Circuit Court Clerk, for a contract total amount of $191,057.90. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
2. JPS-P-0138-18 Recommendation for the approval of a contract purchase order to Currie Motors, for the purchase of thirteen (13) 2018 Police Ford Interceptor vehicles for the Sheriff's Office, for a contract total amount not to exceed $375,479.00, Per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" – NWMC Northwest Municipal Conference #152.
3. Change Order -- JPS-P-0174A-16 - Amendment to Resolution JPS-P-0174-16, (purchase order 1903-001 SERV), issued to Logicalis to provide cloud based disaster recovery for the Circuit Court Clerk, for the period of July 1, 2016 through June 30, 2021, to increase encumbrance in the amount of $4,468.00, resulting in an amended contract total amount not to exceed $809,370.52, an increase of 0.56%.
D. Public Works - Healy
1. FM-P-0141-18 Recommendation for the approval of a contract purchase order to Interboro Packaging Corporation, to furnish and deliver plastic trash and recycling can liners, as needed for County facilities, for Facilities Management, for the period May 17, 2018 through May 16, 2019, for a total contract amount not to exceed $42,223.20, per renewal option under bid award #17-045-JM, first option to renew
2. FM-P-0140-18 Recommendation for the approval of a contract purchase order to Boelter, LLC, to provide the replacement of the dish machine at the Jail, for Facilities Management, for the period through November 30, 2018, for a total contract amount not to exceed $117,826.95, per lowest responsible bid #18-077-GV
3. FM-P-0142-18 Recommendation for the approval of a contract purchase order to Advent Systems, Inc., to provide replacement of the security system for Work Release, for Facilities Management, for the period through November 30, 2018, for a total contract amount not to exceed $397,418.00, per most qualified offer on proposal 17-242-LG
4. PW-P-0139-18 Recommendation for the approval of a contract purchase order Fairbanks Morse Engine, for parts, labor, and maintenance on an as needed basis to repair and provide yearly maintenance on the engine generator at the Woodridge Greene Valley Treatment Facility, for Public Works, for the period April 1, 2018 through March 31, 2022, for a contract total amount not to exceed $150,000.00, per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source. Maintenance on the engine generator
5. PW-P-0143-18 Ratification of an Emergency Procurement to ServiceMaster DSI for emergency restoration services due to sanitary sewer back-up, for a total contract amount not to exceed $39,936.11. Emergency Procurement per 55 ILCS 5-1022 based upon being necessary to ensure public health and safety to the residences.
E. Stormwater - Zay
1. SM-P-0144-18 Recommendation for the approval of a contract purchase order issued to WBK Engineering, LLC, for On Call Professional Engineering Services, for Stormwater Management. This contract covers the period through April 30, 2019, for a contract total not to exceed $45,000.00. Professional Services in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et. seq. vetted through a qualification based selection process (Architects, Engineers and Land Surveyors).
2. SM-P-0145-18 Recommendation to enter into an Agreement with Ruettiger, Tonelli & Associates, Inc., for Professional Land Surveying Services, for Stormwater Management. This contract covers the period through April 30, 2019, for a contract total amount not to exceed $40,000.00. Professional Services in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et. seq. Vetted Through a qualification based selection process (Architects, Engineers and Land Surveyors).
3. SM-P-0146-18 Recommendation to approve an Intergovernmental Agreement Between County of DuPage, Illinois and Glen Ellyn Park District for the Ackerman Park Permeable Pavers Water Quality Improvement Project, covering the period of May 8, 2018 through May 1, 2019 for Stormwater Management, for a contract total amount not to exceed $35,567. Per Intergovernmental Agreement (Ackerman Park Permeable Paver Project has been selected for funding for the FY2018 Water Quality Improvement Program Grant)
F. Technology - Wiley (Contingent upon parent committee approval)
1. TE-P-0154-18 Recommendation for the approval of a contract purchase order to True North Consulting Group, for Telecom Needs Analysis, Budget & RFP development, for Information Technology. This contract covers the period of May 8, 2018 to May 8, 2019, for a contract total amount $43,000.00, per bid #18-065-LG.
G. Transportation - Puchalski
1. DT-P-0124-18 Recommendation for the approval of a contract purchase order to Thomas Engineering Group, LLC, for Professional Engineering Services for the 2018 Bridge Inspection Program upon the request of the Division of Transportation, Section 18-BRDGE-06-EG, for a contract total not to exceed $90,000.00; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
2. DT-P-0125-18 Recommendation for the approval of a contract purchase order to Hey and Associates, Inc., for Professional Landscape Design and Construction Supervision Services, for various County Highway projects, for a contract total not to exceed $60,000.00; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
3. DT-P-0128-18 Recommendation for the approval of a contract purchase order to Curran Materials Company, to furnish and deliver UPM Bituminous Cold Patch, as needed for the Division of Transportation, for the period July 1, 2018 through June 30, 2019, for a contract total not to exceed $25,000.00; Per renewal option under bid award 17-092-GV, first of three options to renew
4. DT-P-0129-18 Recommendation for the approval of a contract purchase order to BCR Automotive Group, LLC, d/b/a Roesch Ford, to furnish and deliver two (2) 2019 Ford F-550 4X4 SuperCab Chassis with dump bodies for the Division of Transportation, for a contract total not to exceed $112,368.00; per lowest responsible bid 18-071-LG
5. DT-R-0154-18 Resolution -- Awarding Resolution to Superior Road Striping, Inc., for the 2018 Pavement Marking Maintenance Program, Section 18-PVMKG-06- GM, for an estimated County cost of $419,359.00; Per low bid
8. Finance Resolutions
A. FI-R-0174-18 Resolution -- Placing Names on Payroll
9. Informational
A. Payment of Claims
1. Payment of Claims -- 4/20/18 Paylist
2. Payment of Claims -- 4/24/18 Paylist
3. Payment of Claims -- 4/27/2018 Paylist
4. Payment of Claims -- 5/1/18 Paylist
B. Wire Transfers
1. Wire Transfers -- 05/02/18 Wire Transfer
C. Appointments
1. CB-R-0175-18 Resolution -- Appointment of Charles E. Bratcher to the West Chicago Fire Protection District
2. CB-R-0176-18 Resolution -- Appointment of Anthony P. Gagliardi to the West Chicago Fire Protection District
3. CB-R-0177-18 Resolution -- Appointment of Michael J. Loftus to the Zoning Board of Appeals
4. CB-R-0178-18 Resolution -- Appointment of Dino C. Gavanes to Vacant County Board District 1 Seat
D. County Board
1. Approval of DuPage County Board Committee Assignments
E. Grant Proposal Notifications
1. Grant Proposal Notifications -- GPN #022-18 - 2018 DNA Capacity Enhancement and Backlog Reduction Program - U.S. Department of Justice - Office of Justice Programs - Sheriff's Office, Crime Laboratory - $291,569
2. Grant Proposal Notifications -- GPN & Report 024-18 PY19 Adult Redeploy Illinois Program Illinois Criminal Justice Information Authority $278,840.00
3. Grant Proposal Notifications -- GPN & Report 023-18 PY19 Juvenile Justice Youth Serving Program Illinois Department of Human Services Division of Family & Community Services $65,000
4. Grant Proposal Notifications -- GPN & Report #020-18 - UCP & ITECS Maintenance Grant - Illinois Emergency Management Agency - Office of Homeland Security and Emergency Management & Sheriff's Office-$7,890.00
5. Grant Proposal Notifications -- GPN #015-18 - FY19 18th Judicial Circuit Court Family Violence Coordinating Council (FVCC) Illinois Criminal Justice Information Authority $28,200
6. Grant Proposal Notifications -- GPN #021-18 - Low Income Home Energy Assistance Program (LIHEAP) Energy Assistance State Supplemental Grant #19- 254028 - Illinois Department of Commerce and Economic Opportunity - Community Services - $2,856,548.00
10. Old Business
11. New Business
12. Adjournment
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=7986&Inline=True
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