DuPage County Public Works Committee met May 1.
Here is the minutes provided by the Committee:
1. Call To Order
9:15 am meeting was called to order by Chair James Healy at 9:15 am.
2. Roll Call
Present: Grant, Grasso, Healy, Larsen, Noonan
Absent:
3. Public Comment
4. Approval Of Minutes
A. Public Works Committee - Regular Meeting - Apr 17, 2018 9:15 am
Result: Accepted [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Grasso, Healy, Larsen, Noonan
5. Budget Transfers
The motion was to combine and approve the Budget Transfers as presented.
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Grasso, Healy, Larsen, Noonan
A. Budget Transfers -- Budget Transfer - Public Works - $20,225.00 - Transfer is needed for miscellaneous supplies, tire repair, and to properly code joint purchase of 2 Goodwin pumps as fixed assets.
B. Budget Transfers -- Budget Transfer - Public Works - $5,800.00 - Transfer needed for flex benefits for staff, new locks for SERF building and disposal of spoils.
C. Budget Transfers -- Budget Transfer - Public Works - $106,000.00 - Transfer needed for repairs due to sewer back-up, sampling of spoils, large workers comp claims, and lab and meter reading equipment repairs.
6. Consent Items
The motion was to combine and approve the Consent Items as presented.
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Grasso, Healy, Larsen, Noonan
A. Consent Item -- Ashland Door Solutions - Contract Close
B. Consent Item -- RB Construction, Inc. - Contract Close
C. Consent Item -- Village of Addison - Contract Close
D. Consent Item -- Pest Management Services, Inc. - Contract Close
E. Consent Item -- Metropolitan Industries, Inc. - Contract Close
7. Claims Report
A. Payment of Claims -- Public Works, Drainage, Facilities Management
The motion was to combine and approve the Claims Reports as presented.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grant, Grasso, Healy, Larsen, Noonan
8. Intergovernmental Agreements
A. SM-R-0155-18 Resolution -- Intergovernmental Agreement Between the Village of Lisle and the County of DuPage, Illinois (Stormwater Management Department and Public Works Department) for the Implementation of the National Pollutant Discharge Elimination System Program in the East Branch and West Branch DuPage River Watershed
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Grasso, Healy, Larsen, Noonan
9. Low Quote
A. 2018-122 Recommendation for the approval of a contract purchase order to LAI, Ltd., for purchase of ABB Variable Frequency Drives for replacement at the Woodridge Greene Valley Treatment Facility, for Public Works, for a contract total amount not to exceed $9,970.00, per low quote #Q18-082-JM
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Grasso, Healy, Larsen, Noonan
10. Sole Source
A. PW-P-0139-18 Recommendation for the approval of a contract purchase order Fairbanks Morse Engine, for parts, labor, and maintenance on an as needed basis to repair and provide yearly maintenance on the engine generator at the Woodridge Greene Valley Treatment Facility, for Public Works, for the period April 1, 2018 through March 31, 2022, for a contract total amount not to exceed $150,000.00, per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source. Maintenance on the engine generator
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Grasso, Healy, Larsen, Noonan
11. Bid Award
A. FM-P-0140-18 Recommendation for the approval of a contract purchase order to Boelter, LLC, to provide the replacement of the dish machine at the Jail, for Facilities Management, for the period through November 30, 2018, for a total contract amount not to exceed $117,826.95, per lowest responsible bid #18-077-GV
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Grasso, Healy, Larsen, Noonan
12. Bid Renewal
A. FM-P-0141-18 Recommendation for the approval of a contract purchase order to Interboro Packaging Corporation, to furnish and deliver plastic trash and recycling can liners, as needed for County facilities, for Facilities Management, for the period May 17, 2018 through May 16, 2019, for a total contract amount not to exceed $42,223.20, per renewal option under bid award #17-045-JM, first option to renew
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grant, Grasso, Healy, Larsen, Noonan
13. Action Items
The motion was to combine and approve the Action Items as presented.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grant, Grasso, Healy, Larsen, Noonan
A. DR-R-0156-18 Resolution -- Acceptance of Permanent Drainage and Temporary Construction Easement - Camacho - $1.00
B. DR-R-0157-18 Resolution -- Acceptance of Permanent Drainage and Temporary Construction Easement - Lagro - $1.00
C. FM-P-0142-18 Recommendation for the approval of a contract purchase order to Advent Systems, Inc., to provide replacement of the security system for Work Release, for Facilities Management, for the period through November 30, 2018, for a total contract amount not to exceed $397,418.00, per most qualified offer on proposal 17-242-LG
D. PW-R-0158-18 Resolution -- First Amendment to the Intergovernmental Agreement Between the Highland Hills Sanitary District, the Flagg Creek Water Reclamation District and the County of DuPage, Illinois for Review of Accounts and Operations in Preparation for Dissolution
14. Informational
A. PW-P-0143-18 Ratification of an Emergency Procurement to ServiceMaster DSI for emergency restoration services due to sanitary sewer back-up, for a total contract amount not to exceed $39,936.11. Emergency Procurement per 55 ILCS 5-1022 based upon being necessary to ensure public health and safety to the residences.
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Grasso, Healy, Larsen, Noonan
15. Old Business
Director Kottmeyer addressed the Committee regarding the two homes that experienced a back- up in unincorporated Hinsdale. At the time of clean-up, each family had personal items that needed to be discarded. Staff is requesting authorization to reimburse each family $500 for replacement of these items. At that time, both families will need to sign a release. Committee concurred.
16. New Business
17. Adjournment
There being no further business, the meeting was adjourned at 9:27 am.
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