DuPage County Technology Committee met March 27.
Here is the minutes provided by the Committee:
1. Call To Order
9:00 am meeting was called to order by Chairman Kevin Wiley at 9:02 am.
2. Roll Call
Present: Anderson, Berlin, Bucholz, Chaplin, Fichtner, Grogan, Henry, Kachiroubas, Krajewski, Wiley
Absent: Elliott (Excused), Zaruba
Member Elliott was excused to attend another committee meeting.
Conor McCarthy was present as a representative for Member Robert Berlin, State's Attorney. Peter Balgemann was present as a representative for Member Bob Grogan, Auditor.
3. Chairman's Remarks Chairman Wiley reviewed the 2017 Accomplishments & Significant Projects handout with the committee, as attached hereto.
In regards to the new Election Night Reporting website, Member Anderson expressed that she felt toggling between the Democratic and Republican results pages was awkward. Member Chaplin agreed. Chairman Wiley and Don Carlsen, CIO, noted that the website can be adjusted. Mr. Carlsen also noted that Joe Sobecki, Executive Director of the Election Commission, will likely request feedback from committee members.
Member Henry asked for clarification as to what the third item is under the Application Development section. Mr. Carlsen said he would confirm with staff before responding to her.
A. 2017 Accomplishments & Significant Projects
Result: Hand Out
4. Public Comment None.
5. Approval Of Minutes
A. Technology Committee - Regular Meeting - Mar 13, 2018 9:00 am
Result: Accepted [Unanimous]
Mover: Janice Anderson, District 5
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Berlin, Bucholz, Chaplin, Fichtner, Grogan, Henry, Kachiroubas, Krajewski, Wiley
Absent: Zaruba
Absent: Elliott
6. Action Items
A. TE-R-0084-18 Resolution -- TE-R-0084A-18 - Acceptance of Revisions to the Intergovernmental Agreement between the County of DuPage and the Village of Carol Stream for Information Technology server co-location.
Result: Approved [Unanimous]
Mover: Chris Kachiroubas, Circuit Court Clerk
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Berlin, Bucholz, Chaplin, Fichtner, Grogan, Henry, Kachiroubas, Krajewski, Wiley
Absent: Zaruba
Absent: Elliott
B. 2018-94 Recommendation for the approval of a contract purchase order to Kinsey & Kinsey, Inc., for ERP consulting services for the Finance and Treasurer departments, for Information Technology. This contract covers the period of December 1, 2017 through November 30, 2018, for a contract total amount of $15,000.00. Per 55 ILCS-1022 ‘Competitive Bids’ (d) IT/Telecom purchases under $35,000.00.
Result: Approved [Unanimous]
Mover: Gwen Henry, Ex-Officio - Treasurer
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Berlin, Bucholz, Chaplin, Fichtner, Grogan, Henry, Kachiroubas, Krajewski, Wiley
Absent: Zaruba
Absent: Elliott
C. Change Order -- TE-P-0452B-17 - Amendment to Resolution TE-P-0452A-17 (County Contract 2875-0001-SERV), issued to BMC Software, Inc., for annual software licensing and support for Control-M automated job scheduling software, for Information Technology, to increase the contract $28,488.37 to cover the costs of additional processing task volume to the software license, resulting in an amended contract total of $138,602.82, an increase of 25.87%.
Result: Approved [Unanimous]
Mover: Chris Kachiroubas, Circuit Court Clerk
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Berlin, Bucholz, Chaplin, Fichtner, Grogan, Henry, Kachiroubas, Krajewski, Wiley
Absent: Zaruba
Absent: Elliott
D. Authorization to Travel -- Approval is requested to have the Chief Information Officer attend the Illinois Counties Information Management Association (ICIMA) 2018 Spring Conference in Urbana, Illinois from May 17, 2018 through May 18, 2018 for an approximate cost of $580.00.
Result: Approved [Unanimous]
Mover: Paul Fichtner, District 1
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Berlin, Bucholz, Chaplin, Fichtner, Grogan, Henry, Kachiroubas, Krajewski, Wiley
Absent: Zaruba
Absent: Elliott
7. Informational Items
Member Fichtner moved, seconded by Member Chaplin, to combine and place on file items 7A and 7B. All ayes. Motion carried.
A. DC-P-0082-18 Recommendation for approval of a contract purchase order to Harris Govern, for annual software maintenance and support services, as needed, for the period April 1, 2018 through March 31, 2019, for Building & Zoning - $17,584.32, Division of Transportation - $9,524.84, and Public Works - $3,663.40, for a contract total amount not to exceed $30,772.56; Per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids -Sole Source. (Support for Govern System)
Result: Approved [Unanimous]
Mover: Paul Fichtner, District 1
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Berlin, Bucholz, Chaplin, Fichtner, Grogan, Henry, Kachiroubas, Krajewski, Wiley
Absent: Zaruba
Absent: Elliott
B. JPS-P-0096-18 Recommendation for the approval for a contract purchase order issued to Unified Power for the labor to remove, replace and recycle battery strings on the UPS for the Circuit Court Clerk, for a contract total amount not to exceed $27,947.26, per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.
Result: Approved [Unanimous]
Mover: Paul Fichtner, District 1
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Berlin, Bucholz, Chaplin, Fichtner, Grogan, Henry, Kachiroubas, Krajewski, Wiley
Absent: Zaruba
Absent: Elliott
8. Discussion
A. Strategic Plan Update - FY18 Q1
Mr. Carlsen provided a Strategic Plan Update to the committee. Chairman Wiley then commended Mr. Carlsen for all of his work in putting the updates and information together.
Result: Hand Out
9. Old Business
Member Kachiroubas expressed his disappointment that Election Commission staff was not present at the meeting to discuss the new results website. He then commented on the issues experienced by the Commission following the election, noting that DuPage County has always been considered a model and needs to maintain that integrity. He suggested that perhaps a committee be formed to review the issues that happened with the election results and devise ways to correct them.
Chairman Wiley noted it was a procedural error. He added that Mr. Sobecki will present to the County Board, where the issues will then be addressed and discussed. Mr. Wiley then stated he will make sure Mr. Sobecki attends the next Technology Committee meeting as well.
10. New Business
None.
11. Adjournment
With no further business, the meeting was adjourned.
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=6336&Inline=True
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