DuPage County Finance Committee met March 27.
Here is the agenda provided by the Committee:
1. Call To Order
2. Roll Call
3. Public Comment
4. Chairman's Remarks
5. Approval Of Minutes
A. Finance Committee - Regular Meeting - Tuesday March 13th, 2018
6. Budget Transfers
A. FI-R-0117-18 RESOLUTION -- Budget Transfers 3-27-18 Budget Transfers Various Companies and Accounting Units
7. Procurement Requisitions
A. Finance - Fichtner
1. FI-P-0098-18 Recommendation for the approval of a contract purchase order between the County of DuPage and Rock, Fusco & Connelly, LLC, to provide consultation services related to collective bargaining matters for labor negotiations, for the period of April 1, 2018 through November 30, 2018, for County Board, for a contract total amount not to exceed $75,000. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
2. FI-P-0099-18 Recommendation for the approval of a contract purchase order to AON Consulting, Inc., to provide assistance and evaluation of the County's Health and Wellness Benefits for Human Resources. This contract covers the period of April 1, 2018 to March 31, 2021, for a contract total amount not to exceed $360,000, per most qualified offer per request for proposal 18-017-BF.
3. Change Order -- FI-P-0122B-17 - AMENDMENT to Resolution FI-P-0122A-17 (2470-0001 SERV) issued to Rock, Fusco & Connelly for professional legal services for defense of County and Sheriff deputies, to increase the contract $200,000, resulting in an amended contract total not to exceed $250,000 an increase of 400.00%.
B. Development - Tornatore
1. DC-P-0082-18 Recommendation for approval of a contract purchase order to Harris Govern, for annual software maintenance and support services, as needed, for the period April 1, 2018 through March 31, 2019, for Building & Zoning - $17,584.32, Division of Transportation - $9,524.84, and Public Works - $3,663.40, for a contract total amount not to exceed $30,772.56; Per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids -Sole Source. (Support for Govern System)
C. Economic Development - Khouri
1. ED-R-0113-18 RESOLUTION -- DuPage Convention and Visitors Bureau
Designation of Representation for Grant Purposes
2. FI-R-0100-18 RESOLUTION -- Financial Support for the DuPage Convention and Visitor's Bureau Activities in the amount of $50,000
D. Health & Human Services - Larsen
1. HHS-P-0090-18 Recommendation for the approval of a contract purchase order to Quality Placement Authority, LLC, for supplemental staffing services, for the DuPage Care Center, for the period April 10, 2018 through April 9, 2019, for a contract total not to exceed $30,000.00, per renewal option under proposal #P17-003- GV, first optional one year renewal.
2. HHS-P-0091-18 Recommendation for the approval of a contract purchase order to Maxim Healthcare Services, for supplemental staffing services, for the DuPage Care Center, for the period April 10, 2018 through April 9, 2019, for a contract total not to exceed $170,000.00, per renewal option under proposal #P17-003-GV, first optional one year renewal.
3. HHS-P-0092-18 Recommendation for the approval of a contract purchase order to Brightstar Care of Central DuPage - Wheaton, for supplemental staffing, for the DuPage Care Center, for the period April 10, 2018 through April 09, 2019, for a contract not to exceed $420,000.00, per renewal option under proposal #P17-003-GV, first optional one year renewal.
4. Change Order -- HHS-P-0384B-17 Amendment to Resolution HHS-P-0384A-17 (purchase order 2771-0001), issued to Healthy Air Heating & Air, Incorporated, to provide mechanical (HVAC) weatherization labor and materials for the Weatherization Program, to increase the encumbrance in the amount of $62,216.00, for additional grant funding received by the Illinois Department of Commerce and Economic Opportunity (ILDCEO), resulting in an amended contract total amount not to exceed $855,093.00. (Weatherization Grant)
E. Judicial/Public Safety - Eckhoff
1. JPS-P-0094-18 Recommendation for the approval of a contract purchase order to Jillian Ruggiero, of Ruggiero & Associates, P.C. to provide professional services as a conflict attorney assigned to juvenile cases for the period of May 1, 2018 through April 30, 2019 for the 18th Judicial Circuit Court, for a contract total amount not to exceed $45,000.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2- 300.4-108 (1) (b).
2. JPS-P-0095-18 Recommendation for the approval or a contract purchase order issued to Axon Enterprise, Inc for purchase of Tasers for the Sheriff's Office, for a contract total amount not to exceed $29,403.20, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids - Sole Source. (Equipment for the Sheriff's Department)
3. JPS-P-0096-18 Recommendation for the approval for a contract purchase order issued to Unified Power for the labor to remove, replace and recycle battery strings on the UPS for the Circuit Court Clerk, for a contract total amount not to exceed $27,947.26, per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.
4. Change Order -- JPS-P-0062C-17 Amendment to Resolution JPS-P-0062B-17 (Purchase order 2359-1 SERV), issued to Public Safety Direct to furnish and install new equipment in Sheriff Vehicles, for a change order to increase the purchase order $5,000.00 for the Sheriff's Office, for an amended contract total amount not to exceed $187,824, an increase of 2.73%. (2359-0001)
F. Public Works - Healy
1. FM-P-0089-18 Recommendation for the approval of a contract purchase order to Ashland Door Solutions, LLC., to provide door maintenance, door sales and installation, as needed for County facilities, for Facilities Management, for the period April 15, 2018 through April 14, 2019, for total contract amount not to exceed $45,690.00, per renewal option under bid award #15-054, third and final option to renew
2. PW-P-0083-18 Recommendation for the approval of a contract purchase order to Univar USA Inc., for Sodium Bisulfite for the Woodridge and Knollwood wastewater treatment facilities for Public Works, for the period April 1, 2018 through March 31, 2019, for a total contract amount not to exceed $31,836.00, per lowest responsible bid #18-031-JM
3. PW-P-0084-18 Recommendation for the approval of a contract purchase order to Olin Chlor Alkali Products and Vinyls for Sodium hypochlorite for the Woodridge and Knollwood Treatment Facilities, for Public Works, for the period April 1, 2018 through March 31, 2019, for a total contract amount not to exceed $55,800, per lowest responsible bid #18-028-JM
4. PW-P-0085-18 Recommendation for the approval of a contract purchase order to Kemira Water Solutions, Inc., for liquid ferric chloride for the Knollwood Wastewater Facility, for Public Works, for the period April 1, 2018 through March 31, 2019, for a total amount not to exceed $148,500.00, per lowest responsible bid #18-029-JM
5. PW-P-0086-18 Recommendation for the approval of a contract purchase order to Ozinga Ready Mix Concrete, Inc, for the purchase of Class SI Concrete, for Public Works and Facilities Management Departments for the period April 1, 2018 through March 31, 2019, for a total contract amount not to exceed $55,000.00, per lowest responsible bid #18-040-GV
6. PW-P-0087-18 Recommendation for the approval of a contract purchase order to Vulcan Construction Materials LLC, for the purchase of coarse and fine aggregates, for Public Works, for the period April 1, 2018 through March 31, 2019 for a total contract amount not to exceed $65,000.00 per lowest responsible bid #18-039-GV.
7. PW-P-0088-18 Recommendation for the approval of a contract purchase order to Alexander Chemical Corporation, to furnish and deliver Calcium Nitrate for the Knollwood Wastewater Treatment Facility, for the period April 1. 2018 through March 31, 2019, for a contract total amount not to exceed 38,340.00, per lowest responsible bid #18-030-JM
G. Technology - Wiley (Contingent upon parent committee approval)
1. Change Order -- TE-P-0452B-17 - Amendment to Resolution TE-P-0452A-17 (County Contract 2875-0001-SERV), issued to BMC Software, Inc., for annual software licensing and support for Control-M automated job scheduling software, for Information Technology, to increase the contract $28,488.37 to cover the costs of additional processing task volume to the software license, resulting in an amended contract total of $138,602.82, an increase of 25.87%.
H. Transportation - Puchalski
1. DT-R-0099-18 RESOLUTION -- Awarding Resolution to Meade, Inc., for the 2018 LED Traffic Signal Upgrade Program, Section 18-TSUPG-03-GM, for an estimated County cost of $759,673.14; Per low bid
2. DT-P-0044-18 Recommendation for the approval of a contract purchase order to FleetPride, Inc., to furnish and deliver heavy truck springs and brakes, as needed for the Division of Transportation, for the period April 1, 2018 through March 31, 2019, for a contract total not to exceed $38,000.00; Per lowest responsible bid 18-022-BF
3. DT-P-0076-18 Recommendation for the approval of a contract purchase order to Ozinga Ready Mix Concrete, Inc., to furnish and deliver Portland Cement Concrete, as needed for the Division of Transportation, for the period April 1, 2018 through March 31, 2019, for a contract total not to exceed $40,000.00; Per lowest responsible bid 18-040-GV
4. DT-P-0077-18 Recommendation for the approval of a contract purchase order to DuPage Materials Company, LLC, to furnish and deliver Bituminous Paving Materials for the Central region, as needed for the Division of Transportation, for the period April 1, 2018 through March 31, 2019, for a contract total not to exceed $30,000.00; Per lowest responsible bid 18-050-GV
5. DT-P-0078-18 Recommendation for the approval of a contract purchase order to Plote Construction, Inc., to furnish and deliver Bituminous Paving Materials for the Northwest region, as needed for the Division of Transportation, for the period April 1, 2018 through March 31, 2019, for a contract total not to exceed $30,000.00; Per lowest responsible bid 18-050-GV
6. DT-P-0079-18 Recommendation for the approval of a contract purchase order to DuKane Asphalt Co., to furnish and deliver Bituminous Paving Materials for the Northeast region, as needed for the Division of Transportation, for the period April 1, 2018 through March 31, 2019, for a contract total not to exceed $30,000.00; Per lowest responsible bid 18-050-GV
7. DT-P-0080-18 Recommendation for the approval of a contract purchase order to Chicago Materials Corporation, to furnish and deliver Bituminous Paving Materials for the Southwest region, as needed for the Division of Transportation, for the period April 1, 2018 through March 31, 2019, for a contract total not to exceed $25,000.00; Per lowest responsible bid 18-050-GV
8. Action Item -- DT-P-0160B-16 – Amendment to Resolution DT-P-0160A-16, issued to TranSystems Corporation, for Professional Phase I Engineering Services for improvements along CH 47/Illinois Prairie Path Aurora Branch, Section 15-00317- 06-BT, to increase the funding in the amount of $4,000.00, resulting in an amended contract total amount of $209,791.66, an increase of 1.94% and a cumulative increase of 6.67%
8. Finance Resolutions
A. FI-R-0101-18 RESOLUTION -- Acceptance and Appropriation of the DuPage Housing Authority (DHA) Family Self-Sufficiency (FSS) Program PY18 Agreement No. FSS17002968 - Company 5000 Accounting Unit 1740 - $108,407.00
B. FI-R-0102-18 RESOLUTION -- Acceptance & Appropriation of the Thirtieth (30th) Year Emergency Solutions Grants FY2018, Company 5000 – Accounting Unit 1470, $505,443.00
C. FI-R-0103-18 RESOLUTION -- Acceptance & Appropriation of the Twenty-Seventh (27th) Year HOME Investment Partnerships Grant FY2018, Company 5000 – Accounting Unit 1450, $5,871,396.00
D. FI-R-0104-18 RESOLUTION -- Acceptance & Appropriation of the Forty-Fourth (44th) Year Community Development Block Grant FY2018, Company 5000 – Accounting Unit 1440, $8,633,120.00
E. FI-R-0109-18 RESOLUTION -- Appropriation for the Crime Laboratory Fund Company 1300, Accounting Unit 4440 $25,000
F. FI-R-0110-18 RESOLUTION -- Acceptance and Appropriation of the Title IV-D Program Grant PY19, Intergovernmental Agreement No. 2017-55-013-K3B Company 5000 - Accounting Unit 6570 $610,000
G. FI-R-0095-18 RESOLUTION -- Establishing the Cool DuPage Property Assessed Clean Energy (PACE) Program
H. FI-R-0114-18 RESOLUTION -- Financial Support for the activities of the DuPage County Heroin-Opioid Prevention and Education (HOPE) Taskforce in the amount of $100,000
I. FI-R-0115-18 RESOLUTION -- Bank Depositories
J. FI-R-0118-18 RESOLUTION -- Placing Names on Payroll
9. Informational
A. Payment of Claims
1. Payment of Claims -- 3/13/18 Paylist
2. Payment of Claims -- 3/16/18 Paylist
3. Payment of Claims -- 3/20/18 Paylist
B. Wire Transfers
1. Wire Transfers -- 3/15/18 Wire Transfer
2. Wire Transfers -- 03/16/18 Wire Transfer
3. Wire Transfers -- 03/20/18 Wire Transfer
C. Appointments
1. CB-R-0053-18 RESOLUTION -- CB-R-0053A-18 - Correction of Scrivener's Error in Resolution CB-R-0053-18 amending the term date of Donald C. Sharp to January 29, 2022
2. CB-R-0069-18 RESOLUTION -- CB-R-0069A-18 - Correction of a Scrivener's Error in Resolution CB-R-0069-18 amending the term date of Blanche H. Fawell to December 14, 2018
3. CB-R-0116-18 RESOLUTION -- Appointment of Herbert A. Getz to the DuPage Airport Authority
D. Grant Proposal Notifications
1. Grant Proposal Notifications -- Grant Proposal Notification 012-18: Illinois Environmental Protection Agency - Division of Transportation - $21,000.00
2. Grant Proposal Notifications -- DuPage Housing Authority (DHA) Family Self- Sufficiency (FSS) Program PY18 - Community Services - $127.407.00
3. Grant Proposal Notifications -- Donated Funds Initiative - Illinois Dept. of Human Services - DuPage State's Attorney (Children's Center) - $67,740
4. Grant Proposal Notifications -- GPN & Report - Title IV-D $610,000 PY19
5. Grant Proposal Notifications -- Emergency Solutions Grant (ESG) PY19 - Illinois
Department of Human Services (IDHS) - Community Services - $33,430.00
10. Old Business
11. New Business
12. Adjournment
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=7928&Inline=True
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