DuPage County Animal Care and Control Committee met November 7.
Here is the minutes provided by the Committee:
1. Call To Order
10:30 am meeting was called to order by Chairman Brian J Krajewski at 10:36 am.
2. Roll Call
Present: Anderson, Eckhoff, Krajewski, Noonan, Wiley
Absent: Puchalski
3. Public Comment
No Public Comment
4. Chairman's Remarks
No Chairman Remarks
5. Minutes Approval
A. Animal Care and Control Committee - Regular Meeting - Oct 17, 2017 10:30 am
Minutes were approved with change indicating that Member Wiley was absent from the 10/17/2017 meeting as he was away for active military duty.
Result: Accepted [Unanimous]
Mover: Sean T Noonan, District 2
Seconder: Kevin Wiley, District 6
Ayes: Anderson, Eckhoff, Krajewski, Noonan, Wiley
Absent: Puchalski
6. Budget Transfers
A. Budget Transfers -- Recommendation to approve six (6) budget transfers for Animal Care & Control 1100-1300 in the total amount of $70,100.00.
Result: Adopted [Unanimous]
Mover: Sean T Noonan, District 2
Seconder: Kevin Wiley, District 6
Ayes: Anderson, Eckhoff, Krajewski, Noonan, Wiley
Absent: Puchalski
7. Procurement Requisitions
A. 2017-316 Recommendation for the approval of a contract purchase order to City of Wheaton, to provide water utility service for DuPage Animal Care & Control, for the period October 1, 2017 through September 30, 2018, for a contract total not to exceed $7,500.00. Public Utility.
Result: Approved [Unanimous]
Mover: Sean T Noonan, District 2
Seconder: Kevin Wiley, District 6
Ayes: Anderson, Eckhoff, Krajewski, Noonan, Wiley
Absent: Puchalski
B. 2017-317 Recommendation for the approval of a contract purchase order to Ketchum Mfg. Co., Inc., to provide 2018 rabies registration tags for DuPage Animal Care & Control, for a contract total not to exceed $8,250.00. Per lowest responsible quote Q17- 198-BF.
Result: Approved [Unanimous]
Mover: Kevin Wiley, District 6
Seconder: Janice Anderson, District 5
Ayes: Anderson, Eckhoff, Krajewski, Noonan, Wiley
Absent: Puchalski
8. Other Action Items
A. Change Order -- Amendment to PO 2227-0001-Serv issued to AVID Identification Systems for the supply of micro-chips and registration to DuPage Animal Care & Control, to extend the contract term until 4/30/18.
Result: Adopted [Unanimous]
Mover: Kevin Wiley, District 6
Seconder: Sean T Noonan, District 2
Ayes: Anderson, Eckhoff, Krajewski, Noonan, Wiley
Absent: Puchalski
B. Change Order -- Amendment to PO 2367-0001-Serv issued to Glen Ellyn Animal Hospital for Pet Population Fund low cost spay/neuter services to DuPage Animal Care & Control, to increase the encumbrance $5,700.00 resulting in an amended contract total not to exceed $16,250.00.
Result: Adopted [Unanimous]
Mover: Kevin Wiley, District 6
Seconder: Janice Anderson, District 5
Ayes: Anderson, Eckhoff, Krajewski, Noonan, Wiley
Absent: Puchalski
C. Change Order -- Amendment to PO 2373-0001-Serv issued to Bensenville Animal Hospital for Pet Population Fund low cost spay/neuter services to DuPage Animal Care & Control, to increase the encumbrance $1,100.00 resulting in an amended contract total not to exceed $8,400.00.
Result: Adopted [Unanimous]
Mover: Kevin Wiley, District 6
Seconder: Janice Anderson, District 5
Ayes: Anderson, Eckhoff, Krajewski, Noonan, Wiley
Absent: Puchalski
D. Change Order -- Amendment to PO 2368-0001-Serv issued to Amber Leaf Animal Hospital for Pet Population Fund low cost spay/neuter services to DuPage Animal Care & Control, to increase the encumbrance $1,500.00 resulting in an amended contract total not to exceed $8,000.00.
Result: Adopted [Unanimous]
Mover: Kevin Wiley, District 6
Seconder: Sean T Noonan, District 2
Ayes: Anderson, Eckhoff, Krajewski, Noonan, Wiley
Absent: Puchalski
E. Authorization for Overnight Travel -- Humane Initiatives & Special Projects Manager to attend conference in Austin, TX from February 9, 2018 - February 13, 2018. Expenses to include registration, transportation, lodging, miscellaneous expenses, and per diem for the approximate total of $2,892.88.
Result: Adopted [Unanimous]
Mover: Kevin Wiley, District 6
Seconder: Sean T Noonan, District 2
Ayes: Anderson, Eckhoff, Krajewski, Noonan, Wiley
Absent: Puchalski
F. Authorization for Overnight Travel -- Volunteer/Rescue/Foster Coordinator to attend conference in Austin, TX from February 9, 2018 - February 13, 2018. Expenses to include registration, transportation, miscellaneous expenses, and per diem for the approximate total of $1,062.68.
Result: Adopted [Unanimous]
Mover: Kevin Wiley, District 6
Seconder: Janice Anderson, District 5
Ayes: Anderson, Eckhoff, Krajewski, Noonan, Wiley
Absent: Puchalski
G. Authorization for Overnight Travel -- Senior Animal Caretaker to attend conference in Austin, TX from February 9, 2018 - February 13, 2018. Expenses to include registration, transportation, miscellaneous expenses, and per diem for the approximate total of $1,062.68.
Result: Adopted [Unanimous]
Mover: Kevin Wiley, District 6
Seconder: Sean T Noonan, District 2
Ayes: Anderson, Eckhoff, Krajewski, Noonan, Wiley
Absent: Puchalski
H. Authorization for Overnight Travel -- Administrator Veterinarian Travel to Conference in Orlando, FL from February 2, 2018 - February 8, 2018. Expenses to include registration, transportation, lodging, miscellaneous expenses, and per diem for the approximate total of $4,028.50.
Result: Adopted [Unanimous]
Mover: Janice Anderson, District 5
Seconder: Sean T Noonan, District 2
Ayes: Anderson, Eckhoff, Krajewski, Noonan, Wiley
Absent: Puchalski
9. Old Business
Dr. Barbara Hanek, Administrator Veterinarian, informed the Committee that 53 cats were adopted out during the Cat-Pacity adoption promotion in October. The promotion subsidies are provided by the DuPage Animal Friends Foundation.
Laura Flamion, Operations Manager, updated the Committee on current position recruiting. Interviews for the open Animal Caretaker will begin on Wednesday, November 8th. The open front office position has been posted on the County website and we are beginning to receive resumes. An offer for the Veterinary Technician position has been extended and accepted. This position will be up for County Board approval on Tuesday, November 14th.
A. Discussion -- FY 2018 Final Budget
Chairman Krajewski began by going over FY 2014 - 2017 actuals including surpluses. Copies of the proposal budget for FY 2018 were given to each Committee Member. Effective Monday, November 13th Dr. Barbara Hanek, Administrator Veterinarian, will report directly to Thomas Cuculich, Chief of Staff, instead of the Director of the Office of Homeland Security & Emergency Management (OEM). This means that Animal Care & Control will no longer be responsible for a portion of the Director's salary. The Committee's hard copies reflect this change.
Currently, the shelter has a staff member coordinating both rescues and the volunteer/foster program. The majority of this staff member's time is designated to working with our rescue partners leaving little time for the volunteer/foster programs. One of the top priorities of Animal Care & Control is to build the volunteer/foster program in order to get more animals out of the shelter and into home environments. As such, we would like to create a separate Volunteer Coordinator position. Even with the addition of the new position, there will still be a surplus in FY 2018. Member Wiley would like to have set goals for a new position of this nature. Dr. Hanek stated that goals for the position have already been identified including, but not limited to, increasing the shelter's live release rate and enhanced training programs for the dogs.
The FY 2018 budget with additional staff member was voted on and approved.
Result: Adopted [Unanimous]
Mover: Kevin Wiley, District 6
Seconder: Sean T Noonan, District 2
Ayes: Anderson, Eckhoff, Krajewski, Noonan, Wiley
Absent: Puchalski
B. Discussion -- Companion Animal Legislation
Discussion Only - No Vote Needed
Pursuant to the discussions at the last Committee Meeting, Chairman Krajewski would like to join with Will County to bring certain legislation, Good Samaritan rule for animals in cars and possible puppy mill ban, to Springfield.
10. New Business
Dr. Barbara Hanek, Administrator Veterinarian, let the Committee know that the shelter is participating in this year's coat drive. She also informed the Members that she and the Animal Control Officers are working on an investigation to declare a dog vicious.
A. Discussion -- Shelter Access
Discussion Only - No Vote Needed
The Animal Care & Control facility is staffed and open for business hours 8:00am until 4:30pm or 7:00pm most week days, 10:30am - 2:30pm on Saturdays, and is closed on Sundays. Currently our volunteers are only allowed in the building during our open hours and the dogs might be walked for the last time at 4:00pm. This causes many more dirty dog kennels that our Animal Caretakers need to address the next morning. Shelter staff would like the Committee to consider allowing volunteers after-hours access in order to walk dogs later in the evening. Kristie Lecaros, Humane Initiatives and Special Projects Manager, has been reached out to several other shelter's in the area to enquire about their policies regarding extended facility access to their volunteers which were shared with the Committee. Member Wiley asked about any liability that may leave the shelter vulnerable. Chairman Krajewski asked Ms. Lecaros to reach out to more shelters to see how they handle incidents/injuries after-hours.
11. Adjournment
The meeting was adjourned by Chairman Krajewski at 11:00 am.
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