DuPage County Finance Committee met November 14.
Here is the agenda provided by the Committee:
1. Call to Order
2. Roll Call
3. Public Comment
4. Chairman's Remarks
5. ETSB Budget Presentation
6. Approval of Minutes
A. Finance Committee - Regular Meeting - Tuesday October 24th, 2017
7. Budget Transfers
A. FI-R-0463-17 Resolution -- Budget Transfers 11-14-17 Budget Transfers Various Companies and Accounting Units
8. Consent
A. Consent Item -- Caras LLC Eagle Recognition - Decrease and Close 1676-1 Serv
9. Procurement Requisitions
A. Finance - Fichtner
1. 2017-319 Recommendation to approve a contract purchase order to Federal Express to provide express mail service for DuPage County Departments. This contract covers the period of November 30 2017 - November 29, 2018 for Finance/Office Supply, for a contract total amount not to exceed $19,000.00, per lowest responsible quote 17- 220-BF.
2. 2017-320 Recommendation for the approval of a contract purchase order to GovDelivery d/b/a Granicus to provide a software platform which is used send out our e-newsletters. This contract covers the period of October 26, 2017 to October 25, 2018 for Finance, for a contract total amount of $24,890.00, per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00.
B. Environmental - Grant
1. EN-P-0428-17 Recommendation for the approval of a contract purchase order to SCARCE, for environmental education services, for the Department of Building & Zoning, for the period 12/1/17 - 11/30/18 for contract total amount of $136,500. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5- 1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
C. Health & Human Services - Larsen
1. HHS-P-0429-17 Intergovernmental Agreement Between DuPage County and PACE Suburban Bus Service for Para-transit Services to Eligible Seniors, for the period of August 1, 2017 through September 30, 2018, for a contract total not to exceed $40,723.00, per Intergovernmental Agreement. (Grant Funded)
2. HHS-P-0430-17 Recommendation for the approval of a contract purchase order to Pace Suburban Bus, to provide transportation services for approved DuPage County veterans. This contract covers the period of October 1, 2017 through September 30, 2018 through Ride Du Page for DuPage County Human Services and Veterans Assistance Commission, for a contract total amount not to exceed $45,561.00, per Intergovernmental Agreement.
3. HHS-P-0431-17 Recommendation for the approval of a contract purchase order to AirGas USA, LLC, to furnish and deliver liquid portable oxygen for the residents at the DuPage Care Center, for the period December 1, 2017 through November 30, 2018, for a contract total not to exceed $32,000.00, per renewal option under low bid #14-167-GV, third and final optional one year renewal.
4. HHS-P-0432-17 Recommendation for the approval of a contract purchase order to Washburn Machinery, Inc., for laundry equipment repair services and parts, as needed for the DuPage Care Center, for the period December 2, 2017 through December 1, 2018, for a contract total not to exceed $36,000.00, per renewal option under bid award #14-189-GV, third and final optional one year renewal.
5. HHS-P-0433-17 Recommendation for the approval of a contract purchase order to CDWG, for computer, hardware, peripherals, software and licensing for the DuPage Care Center, for the period December 1, 2017 through August 15, 2018, for a total contract amount not to exceed $44,060.00. Contract pursuant to the Intergovernmental Cooperation Act - National IPA Contract #130733.
6. HHS-P-0434-17 Recommendation for the approval of a contract purchase order to Standard Textile Co., Inc., to furnish and deliver various linens for the DuPage Care Center, for the period December 1, 2017 through November 30, 2018, for a contract total not to exceed $70,000.00, per renewal option under low bid #14-187-GV, third and final optional one year renewal.
7. HHS-P-0435-17 Recommendation for the approval of a contract purchase order to Laport, Inc., for paper towels, facial tissue and hard roll towels for the DuPage Care Center (group 2) for the period December 1, 2017 through November 30, 2018, for a contract total not to exceed $48,000.00, per renewal option under low bid #16-225- JM, first optional one year renewal.
8. HHS-P-0436-17 Recommendation for the approval of a contract purchase order to Warehouse Direct, for trash can and recycling can liners for the DuPage Care Center, for the period December 1, 2017 through November 30, 2018, for a contract total amount not to exceed $29,000.00, per renewal option under low bid #14-188-GV, third and final optional one year renewal.
D. Judicial/Public Safety - Eckhoff
1. JPS-P-0441-17 Recommendation for the issuance of a contract purchase order to HOV Services Inc for annual renewal for maintenance to support the Kodak i1860 scanners for the Circuit Court Clerk for the period of December 1, 2017 through November 30, 2018, for a contract total not to exceed $35,085.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
2. JPS-P-0442-17 Recommendation for the approval of contract purchase order to Verizon Wireless, for cellular and wireless services, for the period December 1, 2017 through November 30, 2018 for Office of the Circuit Court Clerk, for a contract total not to exceed $30,000. Contract let pursuant to the Governmental Joint Purchasing Act. State of Illinois (Cooperative Purchasing Agreement CMS793372P).
3. JPS-P-0443-17 Recommendation for the approval for a contract purchase order issued to Logicalis for purchase of IBM V5000 SFF Expansion equipment for the Circuit Court Clerk, for a contract total amount not to exceed $26,980.65, per 55 ILCS 5/5- 1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.
4. JPS-P-0444-17 Recommendation for the approval of a contract and implementation of a purchase order to Journal Technologies, Inc., to provide software, professional support, maintenance, hosting and technical assistance with application systems. This contract covers the period of November 2017 through November 2023 for the Public Defender’s Office, for a contract total amount of $747,700.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
5. JPS-P-0446-17 Recommendation for the approval of a contract purchase order to Logicalis Inc., to provide ongoing cloud services and technical support with application systems. This contract covers the period of January 1, 2018 through December 31, 2020 for the Circuit Court Clerk, for a contract total amount of $84,494.88. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2- 300.4-108 (1) (b).
6. JPS-P-0447-17 Recommendation for the approval of a contract purchase order to Conscisys Corp., to provide professional consultation and technical assistance with application systems. This contract covers the period of December 1, 2017 through November 30, 2019 for the Circuit Court Clerk, for a contract total amount not to exceed $4,050,000.00. Per most qualified Proposal 17-142-LG
7. JPS-P-0448-17 Recommendation for the approval of a contract purchase order to Advent Systems, Inc., for security equipment maintenance and repair for proximity access control systems maintenance for the period December 1, 2017 through November 30, 2018, for a contract total not to exceed $44,260.00, per lowest responsible bid 17-183-BF.
8. JPS-P-0449-17 Recommendation for the approval of a contract purchase order to HOV Services Inc to provide ongoing professional consultation and technical assistance with application systems. This contract covers the period of December 1, 2017 through November 30, 2018 for the Circuit Court Clerk, for a contract total amount of $1,151,169.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
E. Public Works - Healy
1. FM-P-0437-17 Recommendation for the approval of a contract purchase order to GB Lead Services LLC, to provide pistol range maintenance service and repairs as needed for the Sheriff's Office, for Facilities Management, for the two year period October 25, 2017 through October 24, 2019, for a total contract amount not to exceed $34,450.00, per lowest responsible bid #17-170-JM
2. FM-P-0438-17 Recommendation for the approval of a contract purchase order to Nationwide Power Solutions, Inc., to provide uninterrupted power supply (UPS) maintenance and emergency repair service, for Facilities Management and the Emergency Telephone System Board (ETSB), for the period December 1, 2017 through November 30, 2018, $17,365.00 for Facilities Management and $15,613.00 for ETSB, for a total contract amount not to exceed $32,978.00, per renewal option under bid award #15-203-GV, second option to renew.
3. FM-P-0439-17 Recommendation for the approval of a contract purchase order to Laport Inc., to furnish and deliver paper towels to the Judicial Office Facility, JTK Administration Building, and the Jail on a monthly basis, and as needed for the Power Plant, Children's Center, Office of Emergency Management, and the Coroner's Office, for Facilities Management, for the period December 1, 2017 through November 30, 2018, for a total contract amount not to exceed $32,518.71, per renewal option under bid award #16-225-JM, first option to renew.
4. FM-P-0440-17 Recommendation for the approval of a contract purchase order to Laport Inc., to furnish and deliver restroom tissue paper to the Judicial Office Facility, JTK Administration Building, and the Jail on a monthly basis, and as needed for the Power Plant, Children's Center, Office of Emergency Management, and the Coroner's Office, for Facilities Management, for the period December 1, 2017 through November 30, 2018, for a total contract amount not to exceed $63,722.40, per renewal option under bid award #16-226-JM, first option to renew.
5. Change Order -- FM-P-0036A-17 - AMENDMENT to Resolution FM-P-0036-17, issued to Prism Mechanical Corporation, for time and material sheet metal fabrication services, for Facilities Management, to increase the contract in the amount of $25,000.00, resulting in an amended contract amount not to exceed $85,000.00, an increase of 41.67%
F. Stormwater - Zay
1. SM-P-0427-17 Recommendation for the approval of a contract purchase order to United States Geological Survey (USGS), for a joint funding agreement between the County of DuPage, Illinois and United States Department of the Interior - U.S. Geological Survey, for Water Resources Investigations, for the period of December 1, 2017 through November 30, 2018, for Stormwater Management, for a contract total amount of $347,190.00; USGS shall contribute $251,410.00.
G. Technology - Wiley (Contingent upon parent committee approval)
1. TE-P-0451-17 Recommendation for the approval of a contract purchase order to IBM Corporation for the purchase of program product software licenses for IBM z/OS and software support and maintenance for the BC12 z System Server, for Information Technology. This contract covers the period of December 1, 2017 through November 30, 2018, for a total contract amount of $111,171.72. Exempt from bidding per DuPage County Purchasing Ordinance, Article 4-102(5) (Sole Source), as this is proprietary software.
2. TE-P-0452-17 Recommendation for the approval of a contract purchase order to BMC Software, Inc. for annual software licensing and support for Control-M automated job scheduling software, for Information Technology, for the period of December 1, 2017 through November 30, 2020, for a contract total amount of $110,114.45. Per DuPage County Purchasing Ordinance, Article 4-102(5) - not suitable for competitive bidding - Sole Source - software pricing not marketed by third party providers or BMC business partners.
H. Transportation - Puchalski
1. DT-P-0403-17 Recommendation for the approval of a contract purchase order to HBK Engineering, LLC, for Professional Underground Locating and Marking Services for the Division of Transportation, for a contract total not to exceed $400,000.00; Other Professional Services not subject to competitive bidding per 55 ILCS 5/5-1022 (a). Vendor selected pursuant to DuPage County Code Section 2- 300.4-108(1)(b)
10. Finance Resolutions
A. FI-R-0450-17 Resolution -- Acceptance and Appropriation of additional funding for the Illinois Department of Human Services (IDHS) Emergency Solutions Grant (ESG) - PY18, Agreement No. FCSWH03761, Company 5000 - Accounting Unit 1695 - $6,758.00
B. FI-R-0453-17 Resolution -- Acceptance and Appropriation of additional funding for the Twenty-Sixth (26th) Year HOME Investment Partnership Grant FY17, Company 5000 - Accounting Unit 1450, $4,638.00
C. FI-R-0457-17 Resolution -- Acceptance and Appropriation of additional funding for the Forty-Third (43rd ) Year Community Development Block Grant FY17, Company 5000 - Accounting Unit 1440, $63,767.00
D. FI-R-0462-17 Resolution -- Appropriation of Additional Funding for the Comprehensive Law Enforcement Response To Drug Grant FY18 Inter-Governmental Agreement No. 415721 Company 5000 - Accounting Unit 6615 $130,703
E. FI-R-0459-17 Resolution -- Acceptance of the Illinois Emergency Management Agency Emergency Management Performance Grant PY17, Intergovernmental Grant Agreement No. 17EMADUPA, $156,966
F. FI-R-0466-17 Resolution -- Placing Names on Payroll
11. FY2018 Budget Resolutions And Ordinances
A. FI-R-0467-17 Resolution -- Authorization to Transfer Funds to the G.O. Alternate Series 2010 Debt Service Fund for Fiscal Year 2018 and Abate the 2017 Bond and Interest Tax Levy for the Series 2010A and 2010B General Obligation Alternate Revenue Source Bonds
B. FI-R-0468-17 Resolution -- Authorization to Transfer Funds to the 1993 Jail Refunding Bonds Debt Service Fund for Fiscal year 2018 and Abate the 2017 Bond and Interest Tax Levy for the Series 1993 General Obligation Refunding Alternate Revenue Source Jail Bonds
C. FI-R-0469-17 Resolution -- Authorization to Transfer Funds to the 1993 Stormwater Refunding Bonds Debt Service Fund for Fiscal Year 2018 and Abate the 2017 Bond and Interest Tax Levy for the 1993 General Obligation Refunding Alternate Revenue Source Stormwater Bonds
D. FI-R-0470-17 Resolution -- Authorization to Transfer Funds to the 2016 Stormwater Refunding Bonds Debt Service Fund for Fiscal Year 2018 and Abate the 2017 Bond and Interest Tax Levy for the Series 2016 General Obligation Refunding Alternate Revenue Source Stormwater Bonds
E. FI-R-0471-17 Resolution -- Abatement of the 2017 Tax Levy for General Obligation (Alternate Revenue Source) Drainage Refunding Bonds, Series 2011 in the amount of $566,900
F. FI-R-0472-17 Resolution -- Abatement of the 2017 Tax Levy for General Obligation (Alternate Revenue Source) Drainage Refunding Bonds, Series 2015B in the amount of $1,459,000
G. FI-R-0473-17 Resolution -- Authorization to Transfer Funds from the General Fund to the Illinois Municipal Retirement Fund for Fiscal Year 2018
H. FI-R-0474-17 Resolution -- Authorization to Transfer Funds from the General Fund to the Social Security Fund for Fiscal Year 2018
I. FI-R-0475-17 Resolution -- Authorization to Transfer Funds from the General Fund to the Tort Liability Fund for Fiscal Year 2018
J. FI-R-0476-17 Resolution -- Authorization to Transfer Funds from the General Fund to the DuPage Care Center Fund for Fiscal Year 2018
K. FI-R-0477-17 Resolution -- Authorization to Transfer Funds from the Court Automation Fund to the General Fund for Fiscal Year 2018
L. FI-R-0478-17 Resolution -- Authorization to Transfer Funds from the General Fund to the Stormwater Management Fund for Fiscal Year 2018
M. FI-R-0479-17 Resolution -- Authorization to Transfer Funds from the General Fund to the County Infrastructure Fund for the Fiscal Year 2018
N. FI-R-0480-17 Resolution -- Authorization to Transfer Funds from the County Infrastructure Fund to the General Fund for Fiscal Year 2018
O. FI-O-0044-17 Ordinance -- Annual Appropriation Ordinance for the County of DuPage, State of Illinois, for the Fiscal Period Beginning December 1, 2017 and Ending November 30, 2018
P. FI-O-0045-17 Ordinance -- 2017 Tax Levies for Fiscal Year 2018
Q. FI-O-0046-17 Ordinance -- County of DuPage Century Hill Lighting Fund 2017 Tax Levy for Fiscal Year 2018
R. FI-R-0481-17 Resolution -- Approval of Fiscal Year 2018 Headcount
S. FI-R-0486-17 Resolution -- Setting and Approval of the Certified Personnel Total for the DuPage County Sheriff's Office for Fiscal Year 2018
T. FI-R-0482-17 Resolution -- Compensation Structure; Wage Adjustment Guidelines
U. FI-O-0047-17 Ordinance -- County Board of DuPage County Annual Appropriation for Board of Health Operations, Board of Health Municipal Retirement, Board of Health Social Security and Infrastructure Fund of the County of DuPage, State of Illinois, for the Fiscal Period Beginning December 1, 2017 and Ending November 30, 2018
V. FI-O-0048-17 Ordinance -- County Board of DuPage 2017 Tax Levies for the Board of Health Operation, Board of Health Municipal Retirement, and Board of Health Social Security for Fiscal Year 2018
W. FI-O-0049-17 Ordinance -- County Board of DuPage County Annual Appropriation Ordinance for Emergency Telephone System Board of the County of DuPage, State of Illinois, for the Fiscal Period Beginning December 1, 2017 and Ending November 30, 2018
X. Approval of the FY2018 Financial Plan
The FY2018 Financial Plan is available at www.dupageco.org
12. ETSB - Grasso
A. ETS-R-0423-17 Resolution -- Resolution to correct the scrivener’s error in Intergovernmental Agreement ETS-R-0423-17 between the County of DuPage, Illinois on behalf of the Emergency Telephone System Board and the Clarendon Hills Fire Department for the reimbursement of consolidation costs (New total amount: $17,833.00)
13. Informational
A. County Board
1. CB-R-0461-17 Resolution -- 2018 County Board Meeting Schedule
B. Payment of Claims
1. Payment of Claims -- 10/24/17 Paylist
2. Payment of Claims -- 10/27/17 Paylist
3. Payment of Claims -- 10/31/17 Paylist
4. Payment of Claims -- 11/3/17 Paylist
5. Payment of Claims -- 11/7/17 Paylist
C. Wire Transfers
1. Wire Transfers -- 10/26/17 Wire Transfer
2. Wire Transfers -- 11/02/17 Wire Transfer
D. Grant Proposal Notifications
1. Grant Proposal Notifications -- GPN- Illinois Emergency Management Agency (IEMA) - Office of Homeland Security and Emergency Management (OHSEM) Emergency Management Performance Grant Program Year 2018 $544,043.32
2. Informational -- Grant Proposal Notification 051-17: Transportation Investment Generating Economic Recovery Grant (TIGER)
14. Discussion - Authorizing Issuance Of General Obligation Debt Certificates, Series 2017 (Dispatch Center) Not To Exceed $7,500,000
A. General Obligation Debt Certificates, Series 2017 (Dispatch Center) - Draft Ordinance
B. Dispatch Center - Draft Preliminary Term Sheet
15. Discussion - Authorizing Issuance Of General Obligation Refunding Bonds, Series 2018 (Revenue Bonds - Water And Sewre) Not To Exceed $8,000,000
A. General Refunding Bonds, Series 2018 (Revenue Bonds - Water and Sewer) – Draft Ordinance
B. Revenue Bonds - Water and Sewer - Draft Preliminary Term Sheet
16. Old Business
17. New Business
18. Executive Session
A. Pursuant to Open Meetings Act 5 ILCS 120/2 (c)(21) Review of Executive Session Minutes
B. Pursuant to Open Meetings Act 5 ILCS 120/2 (c)(2) Collective Bargaining
19. Matters Referred From Executive Session
A. FI-R-0434-17 Resolution --Review of Finance Executive Session Minutes
B. FI-R-0464-17 Resolution -- Authorization of Contract with International Union of Operating Engineers, Local 150 Highway, Grounds and Maintenance Supervisors, 12/1/2016 to 11/30/2020.
20. Adjournment
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=7769&Inline=True
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