DuPage County Public Works Committee met October 17.
Here is the minutes provided by the Committee:
1. Call to Order
9:15 am meeting was called to order by Chair James Healy at 9:15 am.
2. Roll Call
Present: Grant, Grasso (Remote), Healy, Larsen, Noonan
Absent: Fichtner
Member Grasso observed the meeting via phone in.
3. Public Comment
4. Approval of Minutes
A. Public Works Committee - Regular Meeting - Oct 3, 2017 9:15 am
Result: Accepted [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Healy, Larsen, Noonan
Absent: Fichtner, Grasso
5. Claims Report
A. Payment of Claims -- Public Works, Drainage, Facilities Management
The motion was to combine and approve the Claims Reports as presented.
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Healy, Larsen, Noonan
Absent: Fichtner, Grasso
6. Professional Services Agreement
A. FM-P-0405-17 Recommendation for the approval of a contract purchase order to Knight E/A, Inc., to provide on-call Professional Architectural and Engineering Services, as needed, for Facilities Management and for Community Services, under the FY18 Weatherization Program Grants, and for Design Services for Animal Care & Control, for the period October 25, 2017 through November 30, 2020, for a total contract amount not to exceed $366,890.00, Professional Services (Architects, Engineers & Land Surveyors) per 50 ILCS 510/0.01 et. seq. (Facilities Management portion is $250,000.00, Weatherization’s portion is $18,000.00 and Animal Care & Control’s portion is $98,890.00)
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grant, Healy, Larsen, Noonan
Absent: Fichtner, Grasso
B. FM-P-0406-17 Recommendation for the approval of a contract purchase order to Earthwise Environmental, Inc, for professional water treatment consulting and managements services, for Facilities Management, for the three year period December 1, 2017 through November 30, 2020 for a contract total amount not to exceed $64,800.00, Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Healy, Larsen, Noonan
Absent: Fichtner, Grasso
7. Joint Purchasing Agreement
A. PW-P-0407-17 Recommendation for the approval of a contract purchase order to Verizon Wireless for cellular and wireless service, for Public Works, for the period December 1, 2017 through October 2, 2019, for a total contract amount not to exceed $48,000.00, Contract let pursuant to the Governmental Joint Purchasing Act (State of Illinois Cooperative Purchasing Agreement CMS793372P)
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Healy, Larsen, Noonan
Absent: Fichtner, Grasso
8. Sole Source
A. FM-P-0408-17 Recommendation for the approval of a contract purchase order to Interstate Power Systems, Inc., to provide parts and labor for scheduled preventive maintenance and on an as needed basis to maintain and repair generators at the Stand by Power Facility, for Facilities Management, for the period December 1, 2017 through December 31, 2019, for a total contract amount not to exceed $128,045.00, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids. (Authorized parts and service provider for this area.)
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Healy, Larsen, Noonan
Absent: Fichtner, Grasso
9. Bid Award
A. FM-P-0409-17 Recommendation for the approval of a contract purchase order to Commercial Electronic Systems, Inc., for preventive maintenance, testing and repair of the Edwards System Technology Fire Panels for the County campus, for Facilities Management, for the period November 23, 2017 through November 22, 2018, for a total contract amount not to exceed $77,030.00, per lowest responsible bid #17-172-BF
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Healy, Larsen, Noonan
Absent: Fichtner, Grasso
10. Bid Renewal
A. 2017-296 Recommendation for the approval of a contract purchase order to Washburn Machinery Inc., for repair services and parts for laundry equipment, as needed, for Facilities Management, for the period December 2, 2017 through December 1, 2018, for a total contract amount not to exceed $11,073.00, per renewal option under bid award #14-189, third and final option to renew.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grant, Healy, Larsen, Noonan
Absent: Fichtner, Grasso
B. PW-P-0410-17 Recommendation for the approval of a contract purchase order to Ziebell Water Service Products, Inc., for water and sewer distribution repair materials as needed, for Public Works, for the period October 28, 2017 through October 7, 2018, for a contract total amount not to exceed $80,000.00, per renewal option under bid award #14-192-GV, third and final option to renew.
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Healy, Larsen, Noonan
Absent: Fichtner, Grasso
11. Contract Increase
A. Change Order -- FM-P-0258B-16 - Amendment to Resolution FM-P-0258A-16, issued to Wheaton Sanitary District, for sanitary sewer utility services, for the County campus, for Facilities Management, to increase the contract in the amount of $50,000.00, resulting in an amended contract amount not to exceed $430,000.00, an increase of 13.16% resulting in a cumulative increase of 53.57%
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grant, Healy, Larsen, Noonan
Absent: Fichtner, Grasso
12. Action Items
A. DT-P-0399-17 Recommendation for the approval of a contract purchase order to HR Green, Inc., for Professional Drainage and Stormwater Engineering Services, upon request of the Division of Transportation and Department of Public Works/Drainage, Section 17-Dringe-04-EG, for a contract total not to exceed $150,000.00 (Division of Transportation - $100,000.00 / Public Works/Drainage - $50,000.00); Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Healy, Larsen, Noonan
Absent: Fichtner, Grasso
B. PW-P-0411-17 Recommendation for the approval of a contract purchase order to the Village of Woodridge, for water service at the Woodridge Greene Valley Treatment Facility, for Public Works, for the period December 1, 2017 through November 30, 20121, for a total contract amount not to exceed $80,000.00. Public Utility
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grant, Healy, Larsen, Noonan
Absent: Fichtner, Grasso
C. 2017-297 Recommendation for the approval of a contract purchase order to ComEd, to complete the engineering/permitting/pulling of three-phase power for the Liberty Park Pump Station, for Public Works, for the period October 17, 2017 through December 31, 2018, for a total contract amount not to exceed $23,906.21. Public Utility
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grant, Healy, Larsen, Noonan
Absent: Fichtner, Grasso
13. Discussion
A. 2018 Budget
A brief discussion was held.
14. Executive Session
A. Biannual Review of Executive Session Minutes - Section 2 (c) (21)
This will be brought back to the next meeting with correct placements.
15. Old Business
16. New Business
17. Adjournment
There being no further business, the meeting was adjourned at 9:40 am
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