DuPage County Finance Committee met October 24.
Here is the agenda provided by the Committee:
1. Call to Order
2. Roll Call
3. Public Comment
4. Chairman's Remarks
5. Health Department Budget Presentation
6. Approval of Minutes
A. Finance Committee - Regular Meeting - Tuesday October 10th, 2017
7. Budget Transfers
A. FI-R-0440-17 Resolution -- Budget Transfers 10-24-17 Budget Transfers Various Companies and Accounting Units
8. Procurement Requisitions
A. Finance - Fichtner
1. 2017-298 Recommendation for the approval of a contract purchase order to Mesirow Insurance Services, Inc., (Liberty LIU) for Underground Storage Tank Insurance for the County. This contract covers the period of December 1, 2017 to December 1, 2018 for Finance-Tort Liability, for a contract total amount not to exceed $13,839. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5- 1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
2. FI-P-0412-17 Recommendation for the approval of a contract purchase order to Mesirow Insurance Services, Inc., (Trinity Risk Solutions) for Liability Insurance for the DuPage Care Center. This contract covers the period of January 1, 2018 to January 1, 2019 for Finance-Tort Liability, for a contract total amount not to exceed $223,331.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2- 300.4-108 (1) (b).
3. FI-P-0413-17 Recommendation for the approval of a contract purchase order to Mesirow Insurance Services, Inc., (Chubb) to secure Property Insurance for all County property including the Health Department, this contract also includes Auto Physical Damage and Mobile Equipment Insurance. This contract covers the period of December 1, 2017 to December 1, 2018 for Finance-Tort Liability, for a contract total amount not to exceed $265,000.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
4. FI-P-0414-17 Recommendation for the approval of a contract purchase order to Mesirow Insurance Services, Inc., (Beazley) to Secure Cyber Liability Insurance for the County. This contract covers the period of December 1, 2017 to December 1, 2018 for Finance-Tort Liability, for a contract total amount not to exceed $39,071.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5- 1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
5. FI-P-0415-17 Recommendation for the approval of a contract purchase order to Empower Health Services, LLC for Panel C Blood Test, Blood Pressure Measurement, Body Mass Index and Health Risk Assessments for Human Resources. This contract covers the period of November 16, 2017 through November 30, 2018, for a contract total not to exceed $186,992.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
6. FI-P-0416-17 Recommendation for approval of a contract purchase order to Mesirow Insurance Services, Inc. , (Landmark) for Health Care Professional Liability Insurance for the Jail. This contract covers the period December 1, 2017 to December 1, 2018 for the Finance-Tort Liability, for a contract total amount not to exceed $191,586.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2- 300.4-108 (1) (b).
7. FI-P-0417-17 Recommendation for a contract purchase order to Mesirow Insurance Services, Inc., (Freedom Specialty) to provide Employment Practices Liability Insurance for Finance-Tort Liability. This contract covers the period of December 1, 2017 to December 1, 2018, for a contract total amount not to exceed $43,213.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5- 1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
8. FI-P-0418-17 Recommendation for approval of a contract purchase order to Mesirow Insurance Services, Inc., (Allied Risk and AWAC for excess General and Automobile Liability Insurance for the County and the Health Department. This contract covers the period December 1, 2017 to December 1, 2018 for Finance-Tort Liability, for a contract total amount not to exceed $207,626.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
9. FI-P-0419-17 Recommendation for the approval of a contract purchase order to Storino Ramello & Durkin to provide professional assistance in collective bargaining for County Board. This contract covers the period of October 24, 2017 through October 23, 2018, for a contract total amount not to exceed $150,000.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
10. FI-P-0425-17 Recommendation for the approval of a contract purchase order to Office Depot Inc., for the purchase of office supplies for Finance and various other departments throughout the County. This contract covers the period of October 25, 2017 through October 24, 2018, for a contract total amount not to exceed $45,000.00. Per lowest responsible bid #17-212-DT.
11. 2017-299 Recommendation for the approval of a contract purchase order to Discovery Benefits, Inc., for Flexible Spending Account Services covering the period of January 1, 2018 through December 31, 2018 for Human Resources, for a contract total amount not to exceed $20,000.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108(1)(b).
B. Health & Human Services - Larsen
1. Change Order -- HHS-P-0030A-17- Amendment to Resolution HHS-P-0030-17 (purchase order 2290-0001 SERV), issued to McKesson Medical-Surgical MN, for Prime Supplier Medical Surgical supplies, for the DuPage Care Center, for the period January 15, 2017 through January 14, 2018, to increase the encumbrance in the amount of $50,000.00, resulting in an amended contract total amount not to exceed $275,000.00, a 22.22% increase.
2. Change Order -- HHS-P-0348A-16- Amendment to Resolution HHS-P-0348-16 (purchase order 2203-0001 SERV), issued to Washburn Machinery, Inc., for repair and parts for laundry related equipment, for the DuPage Care Center, for the period December 2, 2016 through December 1, 2017, to increase the encumbrance in the amount of $6,000.00, resulting in an amended contract total amount not to exceed $36,000.00, a 20.00% increase.
3. Change Order -- HHS-P-0346A-16 - Amendment to Resolution HHS-P-0346-16 (purchase order 2199-0001 SERV), issued to Standard Textile Company, to furnish and deliver various linens, for the DuPage Care Center, for the period December 1, 2016 through November 30, 2017, to increase the encumbrance in the amount of $8,100.00, resulting in an amended contract total amount not to exceed $78,100.00, a 11.57% increase.
4. Change Order -- HHS-P-0203A-16 - Amendment to Resolution HHS-P-0203-16 (purchase order 1937-0001 SERV), issued to Professional Clinical Laboratories dba PCL Alverno, for patient laboratory services, for the DuPage Care Center, to increase the encumbrance in the amount of $5,865.00, resulting in an amended contract total amount not to exceed $31,865.00, a 22.56% increase.
5. HHS-P-0404-17 Recommendation for the approval of a contract purchase order to Verizon Wireless for Cellular and Wireless Services for the Senior Services Staff while they are in the field, for the period October 1, 2017 through November 30, 2018, for a contract total amount not to exceed $45,600.00. Contract let pursuant to the Governmental Joint Purchasing Act. (State of Illinois Contract #CMS793372P) (Grant Funded PY18 $45,600.00)
6. HHS-CO-0142-17 HHS-P-0117A-17 - Amendment to Resolution HHS-P-0117-17 (County Sub-grantee Contract 2462-0001 SERV) Issued to 360 Youth Services for case management, job coaching/preparedness, transportation, and GED coaching to homeless youth in DuPage County, to increase contract by $20,725.00 resulting in an amended contract total of $45,725.00 an increase of 82.90%.
7. HHS-CO-0143-17 HHS-P-0118A-17 - Amendment to Resolution HHS-P-0118-17 (County Sub-Grantee Contract 2456-0001 SERV) Issued to the DuPage County Health Department to provide dental care to low income residents in DuPage County, to increase contract by $12,694.00 resulting in an amended contract total of $74,694.00 an increase of 20.47%.
8. HHS-CO-0144-17 Amendment to County Sub-grantee Contract 2434-0001 SERV issued to Midwest Shelter for Homeless Veterans to provide temporary shelter/transitional housing and life skills to homeless veterans in DuPage County, to increase contract by $23,000.00 resulting in an amended contract total of $43,000.00 an increase of 115.00%.
9. HHS-CO-0145-17 Amendment to County Sub-grantee Contract 2431-0001 SERV issued to West Suburban Community Pantry to provide food assistance to low income households in DuPage County, to increase contract by $20,000.00 resulting in an amended contract total of $30,000.00 an increase of 200.00%.
10. HHS-CO-0146-17 Amendment to County Sub-grantee Contract 2432-0001 SERV issued to People's Resource Center to provide food assistance to low income households in DuPage County, to increase contract by $20,000.00 resulting in an amended contract total of $30,000.00, an increase of 200.00%.
11. HHS-CO-0147-17 Amendment to County Sub-grantee Contract 2541-0001 SERV issued to Outreach Community Services to provide case management, counseling, job skill training, work readiness training, and GED assistance to low income youths in DuPage County, to increase contract by $31,344.00 resulting in an amended contract total of $53,844.00 an increase of 139.31%.
C. Public Works - Healy
1. Change Order -- FM-P-0258B-16 - Amendment to Resolution FM-P-0258A-16, issued to Wheaton Sanitary District, for sanitary sewer utility services, for the County campus, for Facilities Management, to increase the contract in the amount of $50,000.00, resulting in an amended contract amount not to exceed $430,000.00, an increase of 13.16% resulting in a cumulative increase of 53.57%
2. FM-P-0405-17 Recommendation for the approval of a contract purchase order to Knight E/A, Inc., to provide on-call Professional Architectural and Engineering Services, as needed, for Facilities Management and for Community Services, under the FY18 Weatherization Program Grants, and for Design Services for Animal Care & Control, for the period October 25, 2017 through November 30, 2020, for a total contract amount not to exceed $366,890.00, Professional Services (Architects, Engineers & Land Surveyors) per 50 ILCS 510/0.01 et. seq. (Facilities Management portion is $250,000.00, Weatherization’s portion is $18,000.00 and Animal Care & Control’s portion is $98,890.00)
3. FM-P-0406-17 Recommendation for the approval of a contract purchase order to Earthwise Environmental, Inc, for professional water treatment consulting and managements services, for Facilities Management, for the three year period December 1, 2017 through November 30, 2020 for a contract total amount not to exceed $64,800.00, Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2- 300.4-108 (1) (b).
4. FM-P-0408-17 Recommendation for the approval of a contract purchase order to Interstate Power Systems, Inc., to provide parts and labor for scheduled preventive maintenance and on an as needed basis to maintain and repair generators at the Stand by Power Facility, for Facilities Management, for the period December 1, 2017 through December 31, 2019, for a total contract amount not to exceed $128,045.00, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids. (Authorized parts and service provider for this area.)
5. FM-P-0409-17 Recommendation for the approval of a contract purchase order to Commercial Electronic Systems, Inc., for preventive maintenance, testing and repair of the Edwards System Technology Fire Panels for the County campus, for Facilities Management, for the period November 23, 2017 through November 22, 2018, for a total contract amount not to exceed $77,030.00, per lowest responsible bid #17-172- BF
6. PW-P-0407-17 Recommendation for the approval of a contract purchase order to Verizon Wireless for cellular and wireless service, for Public Works, for the period December 1, 2017 through October 2, 2019, for a total contract amount not to exceed $48,000.00, Contract let pursuant to the Governmental Joint Purchasing Act (State of Illinois Cooperative Purchasing Agreement CMS793372P)
7. PW-P-0410-17 Recommendation for the approval of a contract purchase order to Ziebell Water Service Products, Inc., for water and sewer distribution repair materials as needed, for Public Works, for the period October 28, 2017 through October 7, 2018, for a contract total amount not to exceed $80,000.00, per renewal option under bid award #14-192-GV, third and final option to renew.
8. PW-P-0411-17 Recommendation for the approval of a contract purchase order to the Village of Woodridge, for water service at the Woodridge Greene Valley Treatment Facility, for Public Works, for the period December 1, 2017 through November 30, 20121, for a total contract amount not to exceed $80,000.00. Public Utility
D. Technology - Wiley (Contingent upon parent committee approval)
1. TE-R-0439-17 Resolution -- Adoption of the Software Services Agreement with Infor (US) Inc. for support services for the ERP system.
2. TE-P-0420-17 Recommendation for the approval of a contract purchase order to Infor (US) Inc. for ERP software maintenance and support, for Information Technology. This contract covers the period of November 13, 2017 through November 12, 2018, for a contract total amount of $175,203.43, per DuPage County Purchasing Ordinance, Article 4-102(5) - Sole Source. This is proprietary software that must be maintained by the vendor, Infor (US) Inc.
3. TE-P-0423-17 Recommendation for the approval of a contract purchase order to Infor (US) Inc., for application support with the Human Resources and Payroll modules of the ERP system for the Human Resources Department, covering the period of October 24, 2017 to October 23, 2018, for a total contract amount of $45,600.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5- 1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
4. TE-P-0421-17 County Contract issued to CDWG, Inc., to enter into an Enterprise Term License Agreement with Adobe Systems Incorporated for Adobe software licensing for use by DuPage County and the Forest Preserve District of DuPage County, for the period of November 10, 2017 through November 9, 2018, for Information Technology, for a contract total of $70,934.40. Contract pursuant to the Intergovernmental Cooperation Act (National IPA Cooperative Purchasing Agreement #130733)
5. TE-P-0422-17 County Contract issued to CDWG, Inc., for the annual support for Veritas Netbackup software licenses for Information Technology, through October 23, 2018, for a total contract amount of $33,973.18; per 55 ILCS 5/5-1022 'Competitive Bids' (d) IT/Telecom purchases under $35,000.00.
6. TE-P-0424-17 Recommendation for the approval of a contract purchase order to Carahsoft Technology Corporation for the annual support and hosting for Agenda and Minutes Meeting Management System and Civic Streaming for Information Technology. This contract covers the period of November 1, 2017 through October 31, 2018, for a contract total amount of $25,423.20, per 55 ILCS 5/5-1022 'Competitive Bids' (d) IT/Telecom purchases under $35,000.00.
E. Transportation - Puchalski
1. Action Item -- DT-P-0090B-15 – Amendment to Resolution DT-P-0090A-15, issued to Civiltech Engineering, Inc., for Professional Design Engineering Services for improvements along CH 35/55th Street, from Dunham Road to Clarendon Hills Road, Section 11-00302-04-CH, to increase the funding in the amount of $70,000.00, resulting in an amended contract total amount of $913,289.39, an increase of 8.30% and a cumulative increase of 11.75%
2. Informational -- Grant Proposal Notification 047-17: FY23 Local Major Bridge Program - Division of Transportation - $3,314,400.00
3. DT-P-0393-17 Recommendation for the approval of a contract purchase order to Verizon Wireless, for cellular and wireless services, as needed for the Division of Transportation, for the period December 1, 2017 through November 30, 2018, for a contract total not to exceed $54,500.00; Contract let pursuant to the Governmental Joint Purchasing Act (State of Illinois)
4. DT-P-0399-17 Recommendation for the approval of a contract purchase order to HR Green, Inc., for Professional Drainage and Stormwater Engineering Services, upon request of the Division of Transportation and Department of Public Works/Drainage, Section 17-DRNGE-04-EG, for a contract total not to exceed $150,000.00 (Division of Transportation - $100,000.00 / Public Works/Drainage - $50,000.00); Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
5. DT-P-0400-17 Recommendation for the approval of a contract purchase order to Buck Bros., Inc., to furnish and deliver two (2) John Deere tractor mowers for the Division of Transportation, for a contract total not to exceed $80,886.26; Per lowest responsible bid 17-186-LG
9. Finance Resolutions
A. FI-R-0426-17 Resolution -- Acceptance and Appropriation of the Low Income Home Energy Assistance Program (LIHEAP) State Grant FY18 Inter-Governmental Agreement No. 18-254028 Company 5000 - Accounting Unit 1495 $2,856,548.00
B. FI-R-0427-17 Resolution -- Acceptance and Appropriation of the Illinois Home Weatherization Assistance Program (IHWAP) Department of Energy (DOE) Grant FY18 Inter-Governmental Agreement No. 17-401028 Company 5000 Accounting Unit 1400 $228,287.00
C. FI-R-0432-17 Resolution -- Acceptance & Appropriation of additional funding for the Workforce Innovation and Opportunity Act (WIOA ) Grant PY2016 Agreement No. 16-681006 Company 5000 - Accounting Unit 2840 $12,000 (Under the Administrative direction of the Human Resources Department)
D. FI-R-0433-17 Resolution -- Acceptance & Appropriation of the Illinois Department of Commerce and Economic Opportunity WIOA Rapid Response Layoffs and Closings Grant PY17 Inter-Governmental Agreement No. 17-651006 Company 5000 - Accounting Unit 2840 $472,475
E. FI-R-0435-17 Resolution -- Renewal of Group Insurance Programs (Employee Health Insurance & Benefits)
F. FI-R-0437-17 Resolution -- Placing Names on Payroll
G. FI-R-0438-17 Resolution -- Authorization to Transfer and Appropriate Additional Funds from the General Fund to the County Infrastructure Fund for the remodeling of space in the courthouse for the needs of the Regional Office of Education Company 1000 Accounting Unit 1180 $500,000
H. FI-R-0441-17 Resolution -- Authorization to Transfer and Appropriate Additional Funds from the General Fund to the Du-Comm Construction Fund Company 1000 Accounting Unit 1180 $1,287,000
I. FI-R-0442-17 Resolution -- Authorization to Transfer and Appropriate Additional Funds from the General Fund to the County Infrastructure Fund for Energy Efficiency and Capital Improvement Projects Company 1000 Accounting Unit 1180 $2,713,000
J. FI-R-0443-17 Resolution -- Additional Appropriation for Liability Insurance Fund Company 1100 Accounting Unit 1212 $610,000
K. FI-R-0444-17 Resolution -- Authorization to Transfer and Appropriate Additional Funds from the General Fund to the Tort Liability Fund for Fiscal Year 2017 Company 1000 Accounting Unit 1180
10. Informational
A. Payment of Claims
1. Payment of Claims -- 10/6/17 Paylist
2. Payment of Claims -- 10/13/17 Paylist
3. Payment of Claims -- 10-17-17 Paylist
4. Payment of Claims -- 10/20/17 Paylist
B. Appointments
1. CB-R-0436-17 Resolution -- Appointment of Thomas H. Stolt to the Wheaton Mosquito Abatement District
C. Grant Proposal Notifications
1. Grant Proposal Notifications -- Low Income Home Energy Assistance Program (LIHEAP) Energy Assistance HHS Grant #18-224028 - United States Department of Health and Human Services through the Illinois Department of Commerce and Economic Opportunity (ILDCEO ) - $1,398,103.00
11. Executive Session
A. Pursuant to Open Meetings Act 5 ILCS 120/2 (c)(21) Review of Executive Session Minutes
12. Review of Minutes
A. FI-R-0434-17 - Resolution -- Review of Finance Executive Session Minutes
13. Old Business
A. Budget Discussion
14. New Business
15. Adjournment
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