DuPage County Public Works Committee met October 3.
Here is the minutes provided by the Committee:
1. Call to Order
9:15 am meeting was called to order by Chair James Healy at 9:15 am.
2. Roll Call
Present: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
3. Public Comment
4. Approval of Minutes
A. Public Works Committee - Regular Meeting - Sep 19, 2017 9:15 am
Result: Accepted [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
5. Budget Transfers
A. Budget Transfers -- Authorization for the Transfer of Funds - From 2000-2555-53370 (Repair & MTCE Other Equipment) $5,000.00; 2000-2555-53340 (Repair & MTCE System) $10,000.00; 2000-2640-53828 (Contingencies) $20,000.00; 2000-2665-52260 (Fuel & Lubricants) $3,000.00; 2000-2555-52000 (Furn/Mach/Equip Small Value) $5,000.00; 2000-2555-53220 (Water & Sewer) $2,500.00 To 2000-2555-52260 (Fuel & Lubricants) $3,000.00; 2000- 2640-52270 (Maintenance Supplies) $7,000.00; 2000-2640-53300 (Repair & MTCE Facilities) $13,000.00; 2000-2665-53370 (Repair & MTCE Other Equipment) $15,000.00; 2000-2555-52270 (Maintenance Supplies) $5,000.00; 2000-2555-53260 (Wireless Communication SVC) $2,500.00.
Transfer needed to cover oil purchase for Woodridge plant, maintenance and supplies for water system repairs, maintenance overhaul of vactor equipment, concrete supplies for aeration tank repair, and cell phone service.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
6. Consent Items
The motion was to combine and approve the Consent Items as presented.
Result: Approved [Unanimous]
Mover: Gary Grasso, District 3
Seconder: Robert L Larsen, District 6
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
A. Consent Item -- Applied Industrial Technologies, Inc. - Contract Close
B. Consent Item -- Stewart Spreading - Contract Close
C. Consent Item -- AT&T - Contract Close
D. Consent Item -- Polydyne Inc. - Contract Close
E. Consent Item -- Carquest Auto Parts - Contract Close
7. Claims Report
A. Payment of Claims -- Public Works, Drainage, Facilities Management
The motion was to combine and approve the Claims Reports as presented.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
8. Sole Source
A. 2017-275 Recommendation for the approval of a contract purchase order to Xylem Water Solutions USA, Inc., for the purchase of one (1) Flygt submersible pump for the Willow Falls Lift Station, for Public Works, for a total contract amount not to exceed $12,743.01, per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - (new pump must be compatible with existing Willow Fall Lift Station configuration)
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
B. PW-P-0397-17 Recommendation for the approval of a contract purchase order LAI, Ltd., for the purchase of Dezurik valves and repair parts for the wastewater facilities, for Public Works, for a contract total amount not to exceed $80,000.00, per 55 ILCS 5/5- 1022 "Competitive Bids" (c) not suitable for competitive bids. (Direct replacement of existing plant equipment required for compatibility)
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
9. Bid Award
A. 2017-276 Recommendation for the approval of a contract purchase order to Chellino Crane, Inc., for crane rental services, for Public Works, for the period October 3, 2017 through November 2, 2018, for a total contract amount not to exceed $10,000.00, per lowest responsible bid #17-162GV
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
B. 2017-277 Recommendation for the approval of a contract purchase order to Nichols Crane Rental Co, Inc., for crane rental services, for Public Works and Stormwater Management, for the period October 3, 2017 through November 2, 2018, for a total contract amount not to exceed $20,000.00, per lowest responsible bid #17-162-GV.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
C. 2017-278 Recommendation for the approval of a contract purchase order to Midwest Well Services, Inc. dba Municipal Well and Pump, for well capping and abandonment at Hobson Valley well due to change over in the area to Lake Michigan water, for a total contract amount not to exceed $13,860.00, per lowest responsible bid #17-163BF.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
10. Bid Renewal
A. FM-P-0398-17 Recommendation for the approval of a contract purchase order to Tee Jay Service Company, Inc., for preventive maintenance and repair services for automatic and manual doors with threshold closers, as needed, for County facilities, for Facilities Management, for the period November 13, 2017 through November 12, 2018, for a total contract amount not to exceed $45,612.00, per renewal option under bid award #14-191, third and final option to renew.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grasso, Healy, Larsen, Noonan
Absent: Fichtner, Grant
11. Old Business
12. New Business
13. Adjournment
There being no further business, the meeting was adjourned at 9:26 am
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