DuPage County Finance Committee met Sept. 26.
Here is the agenda provided by the Committee:
1. Call to Order
8:00 AM meeting was called to order by Chairman Paul Fichtner at 8:00 AM.
2. Roll Call
Present: Anderson, Chaplin, DiCianni (8:08 AM), Eckhoff, Elliott (8:07 AM), Fichtner, Grant (8:08 AM), Grasso (8:02 AM), Hart, Healy (8:05 AM), Khouri, Krajewski, Larsen (8:03 AM), Noonan, Puchalski, Tornatore, Wiley, Zay
Absent:
With the leave of the body Chairman Fichtner asked to allow Kevin Wiley to participate in the meeting by phone while he is on military duty. There were no objections.
3. Public Comment
4. Chairman's Remarks
5. Approval Of Minutes
A. Finance Committee - Regular Meeting - Sep 12, 2017 8:00 AM
Result: Accepted [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Eckhoff, Fichtner, Hart, Khouri, Krajewski, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Dicianni, Elliott, Grant, Grasso, Healy, Larsen
6. Budget Transfers
A. FI-R-0398-17 RESOLUTION -- Budget Transfers 9-26-17 Budget Transfers Various Companies and Accounting Units
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair S
Econder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Eckhoff, Fichtner, Hart, Khouri, Krajewski, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Dicianni, Elliott, Grant, Grasso, Healy, Larsen
7. Procurement Requisitions
A. Health & Human Services - Larsen
Health & Human Services items 1 through 6 were combined and approved.
Result: Approved [Unanimous]
Mover: Sam Tornatore, District 1
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Chaplin, Eckhoff, Fichtner, Hart, Khouri, Krajewski, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: DiCianni, Elliott, Grant, Grasso, Healy, Larsen
1. Change Order -- HHS-P-0311A-16 - Amendment to Resolution HHS-P-0311-16 (County Contract 2097-1 SERV), issued to Symbria Rehab Inc., for Therapy and Consulting Services: Physical, Occupational and Speech Therapy to the residents at the DuPage Care Center, for the period November 1, 2016 through October 31, 2017, to increase encumbrance in the amount of $145,000.00, resulting in an amended contract total not to exceed of $1,165,000.00, an increase of 14.22% (2097-0001 SERV)
2. HHS-P-0382-17 Recommendation for the approval of a contract purchase order issued to Weatherproofing Technologies Inc., to provide roof restoration for roofs 10, 11, 12, 13, 14, 15, 35, 37, 38, 39, 40, 41, and 42, for the DuPage Care Center, for the period through June 30, 2018, for a total contract amount not to exceed $365,490.00, per Intergovernmental Agreement between the County of DuPage and National Intergovernmental Purchasing Alliance (National IPA) CPN #R132205.
3. HHS-P-0383-17 Recommendation for approval of a contract purchase order to Appliance Carpet Parts, LLC d/b/a Custom Appliance Wholesalers to furnish, deliver, and install energy star rated appliances with proper disposal for Community Services/Weatherization, for the period of July 1, 2017 through June 30, 2018, for a contract total amount of $27,120.00, per lowest responsible bid #17-131-GV
4. HHS-P-0384-17 Recommendation for approval of a contract purchase order to Healthy Air Heating & Air, Inc., to provide mechanical (HVAC) weatherization labor and materials for Community Services/Weatherization for the period of July 1, 2017 through June 30, 2018, for a contract total amount not to exceed $493,328.00, per lowest responsible bid #17-130-GV ,
5. HHS-P-0385-17 Recommendation for approval of a contract purchase order to Healthy Air Heating & Air, Inc., to provide architectural weatherization labor & materials for Community Services/Weatherization, for the period of July 1, 2017 through June 30, 2018, for a contract total amount not to exceed $72,500.00, per lowest responsible bid #17-129-GV.
6. HHS-P-0386-17 Recommendation for approval of a contract purchase order to Symbria Rehab, Inc., for the Community Wellness Center staffing and management for the DuPage Care Center, for the period October 1, 2017 through September 30, 2018, for a contract total not to exceed $65,500.00, per renewal option under Proposal P16-146-GV, first optional one year renewal.
Member Grasso arrived at 8:02 a.m.
B. Judicial/Public Safety - Eckhoff
1. JPS-P-0380-17 Recommendation for the approval of a contract purchase order to Sentinel Offender Services LLC, to provide GPS device or electronic monitoring services to juveniles and indigent adult offenders and their victims, for the period September 21, 2017 through September 20, 2018, for a contract total amount not to exceed $43,635.60. Contract pursuant to the Intergovernmental Cooperation Act - National Association of State Procurement Officers (NASPO)
Result: Approved [Unanimous]
Mover: Grant Eckhoff, District 4
Seconder: James Zay, Vice Chair
Ayes: Anderson, Chaplin, Eckhoff, Fichtner, Grasso, Hart, Khouri, Krajewski, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: DiCianni, Elliott, Grant, Healy, Larsen
C. Public Works - Healy
Member Larsen arrived 8:03 a.m. Public Works items 1 and 2 were combined and approved.
Result: Approved [Unanimous]
Mover: Sean T Noonan, District 2
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Eckhoff, Fichtner, Grasso, Hart, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: DiCianni, Elliott, Grant, Healy
1. FM-P-0381-17 Recommendation for the approval of a contract purchase order to Tri- Dim Filter Corporation, to furnish and deliver air filters for County facilities, for the period September 27, 2017 through September 26, 2018, for a total contract amount not to exceed $119,423.95, per lowest responsible bid #17-168-GV
2. FM-P-0388-17 Recommendation for the approval of a contract purchase order to Noland Sales Corporation, to furnish, deliver and install Interface Carpet, as needed for County facilities, for Facilities Management, for the period September 13, 2017 through February 16, 2020, for a total contract amount not to exceed $250,000.00, per Intergovernmental Agreement between the County of DuPage and National Joint Powers Alliance (NJPA)
D. Technology - Wiley (Contingent upon parent committee approval)
Technology items 1 through 5 were combined and approved.
Result: Approved [Unanimous]
Mover: Janice Anderson, District 5
Seconder: Grant Eckhoff, District 4
Ayes: Anderson, Chaplin, Eckhoff, Fichtner, Grasso, Hart, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: DiCianni, Elliott, Grant, Healy
1. Change Order -- TE-P-0577B-15 - Amendment to Resolution TE-P-0577A-15 (County Contract 1439-0001-SERV), issued to MHC Software, Inc., for the purchase of an Enterprise Content Management System for the ERP, for Finance, to increase the contract by $15,000.00 in order to pay the remaining FY17 annual maintenance costs, for Information Technology, resulting in a new contract total amount of $325,742.30, an increase of 4.83% and a cumulative increase of 8.96%.
2. TE-P-0389-17 Recommendation for the approval of a contract purchase order to Kronos Incorporated, for the purchase of additional Kronos modules for use at the Care Center, for Information Technology, for a contract total amount of $26,880.25, per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.00. This is proprietary software for which only Kronos can implement additional modules.
3. TE-P-0390-17 Recommendation for the approval of a contract purchase order to Telcom Innovations Group for the renewal of hardware and software maintenance of the telephone system, voice mail and auxiliary systems. This contract covers the period of November 1, 2017 through October 31, 2018 for Information Technology, for a contract total amount of $38,349.85. Second of three optional twelve- (12) month renewals per bid award 15-182-LG.
4. TE-P-0391-17 Recommendation for the approval of a contract purchase order to Workforce Fusion, LLC, for professional services to configure the upgraded Kronos installation, implement Employee Self Service and Advanced Scheduler modules, and work with Care Center staff to maximize functionality of the Kronos system and modules, for Information Technology, for a contract total amount of $46,750.00, for the period of September 13, 2017 through January 31, 2018. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b). Workforce Fusion was selected by Kronos professional services as a valued partner.
5. TE-P-0392-17 Recommendation for the approval of a contract purchase order to SWC Technology Partners LLC, for professional services to consolidate and decommission on-premises Exchange servers, for Information Technology, for a total contract amount of $26,280.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b). SWC was selected based on their familiarity with the County's setup and do not require any additional planning time or cost.
E. Transportation - Puchalski
Transportation items 1 through 4 were combined and approved.
Result: Approved [Unanimous]
Mover: Donald Puchalski, District 1
Seconder: Tonia Khouri, District 5 Ayes: Anderson, Chaplin, Eckhoff, Fichtner, Grasso, Hart, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: DiCianni, Elliott, Grant, Healy
1. DT-P-0232-17 Recommendation for the approval of a contract purchase order to Nicor Gas, to provide natural gas services, as needed for the Division of Transportation, for the four year period October 1, 2017 through September 30, 2021, for a contract total not to exceed $83,000.00; (Public Utility)
2. DT-P-0364-17 Recommendation for the approval of a contract purchase order to HDR Engineering, Inc., for Professional Design (Phase II) Engineering Services for the Elgin O’Hare Western Access Corridor Enhancement Project, Section 14-00245- 05-LS, for a contract total not to exceed $105,063.75; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq. (50% to be reimbursed by Cook County)
3. DT-P-0365-17 Recommendation for the approval of a contract purchase order to SNI Solutions, Inc., to furnish and deliver deicing liquids and solids, as needed for the Division of Transportation, for the period December 1, 2017 through November 30, 2018, for a contract total not to exceed $95,000.00; Per ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids
4. DT-P-0366-17 Recommendation for the approval of a contract purchase order to DVL Enterprises, Inc., dba Tandem Promotions and/or MPG Tandem, to furnish and deliver employee uniforms and clothing, as needed for the Division of Transportation, for the period December 1, 2017 through November 30, 2018, for a contract total not to exceed $27,500.00; Per renewal option under bid award 16-210-BF, first of three options to renew
8. Finance Resolutions
A. FI-R-0386-17 RESOLUTION -- Acceptance & Appropriation of the Illinois Department of Commerce and Economic Opportunity Workforce Innovation and Opportunity Act (WIOA) Grant PY17 Inter-Governmental Agreement No. 17-681006 Company 5000 - Accounting Unit 2840 $5,412,938 Finance resolutions A through D were combined and approved.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Eckhoff, Fichtner, Grasso, Hart, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: DiCianni, Elliott, Grant, Healy
B. FI-R-0388-17 RESOLUTION -- Acceptance and Appropriation of Additional Funding for the Illinois Department of Commerce and Economic Opportunity Trade Adjustment Assistance Grant PY15 Agreement No. 15-661006 Company 5000- Accounting Unit 2840 $985
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Eckhoff, Fichtner, Grasso, Hart, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: DiCianni, Elliott, Grant, Healy
C. FI-R-0395-17 RESOLUTION -- Acceptance And Appropriation of the Aging Case Coordination Unit Fund PY18 $5,264,038, Company 5000 Accounting Units 1660 and 1720
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Eckhoff, Fichtner, Grasso, Hart, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: DiCianni, Elliott, Grant, Healy
D. FI-R-0396-17 RESOLUTION -- Acceptance and Appropriation of the Illinois Home Weatherization Assistance Program (IHWAP) HHS Grant FY18 Inter-Governmental Agreement No. 17-221028 Company 5000 - Accounting Unit 1430 $762,212.00
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Eckhoff, Fichtner, Grasso, Hart, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: DiCianni, Elliott, Grant, Healy
E. FI-R-0387-17 RESOLUTION -- Financial Commitment in Support of the Workforce
Partnership of Metropolitan Chicago $20,000
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Eckhoff, Fichtner, Grasso, Hart, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: DiCianni, Elliott, Grant, Healy
F. FI-R-0402-17 RESOLUTION -- Placing Names on Payroll
Member Healy arrived at 8:05 a.m.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Eckhoff, Fichtner, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: DiCianni, Elliott, Grant
9. Informational
A. Payment of Claims
Payment of claims and wire transfers were combined, accepted and placed on file.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Eckhoff, Fichtner, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: DiCianni, Elliott, Grant
1. Payment of Claims -- 9/12/17 Paylist
2. Payment of Claims -- 9/15/17 Paylist
3. Payment of Claims -- 9/19/17 Paylist
B. Wire Transfers
1. Wire Transfers -- 9/12/17 Wire Transfer
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Eckhoff, Fichtner, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: DiCianni, Elliott, Grant
C. Appointments
Appointments 1 through 3 were combined, accepted and placed on file.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Eckhoff, Fichtner, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: DiCianni, Elliott, Grant
1. CB-R-0399-17 RESOLUTION -- Appointment of Craig V. Dovel as Supervisor of Assessments
2. CB-R-0400-17 RESOLUTION -- Appointment of Robert J. Taglia to the Salt Creek Sanitary District
3. CB-R-0401-17 RESOLUTION -- Appointment of Roger A. Wood to the Naperville
Fire Protection District Member Elliot arrived at 8:07 a.m. Members DiCianni and Grant arrived at 8:08 a.m.
D. Motion to amend the agenda to discuss old and new business to prior to executive session
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
10. Old Business
A. Monarch Landing Update
Tom Cuculich, County Administrator, gave a brief update on Monarch Landing. This property is located on IL Route 59 and Ferry Road. It is a senior living community that consists of two parcels, one of which is undeveloped. The new owners are looking to sell the undeveloped portion of the property and shrink the special service area to just the parcel with the senior living campus. There are two outstanding issues one, public meetings are to be held to allow the residents to voice their opinions and the second is to determine the amount of credit for the improvements on the empty lot. The public hearing which is scheduled for 10:00 today will open in the County Board room to extended the hearing to October 24, to allow for the three public meetings for the residents to be held in October.
11. New Business
12. Executive Session
A. Motion to move into Executive Session Pursuant to Open Meetings Act 5 ILCS
120/2 (c)(2) - Collective Bargaining
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
B. Roll was reversed to move out of executive session
Member Khouri left the room.
13. Matters Referred From Executive Session
A. FI-R-0403-17 RESOLUTION -- Authorization of Contract With Metropolitan Alliance of Police (MAP), Chapter 174, for the employees of the DuPage County Coroner, term ending 11/30/2019
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Khouri
B. FI-R-0404-17 RESOLUTION -- Authorization of Contract With Policemen's Benevolent Labor Committee, Local #501, for the employees of the DuPage County Sheriff for the term 12/1/2015 to 11/30/2020.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Peter Dicianni, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Hart, Healy, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Khouri
14. Adjournment
Without objection the meeting was adjourned at 8:52 a.m.
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=6150&Inline=True
Alerts Sign-up