DuPage County Public Works Committee met August 15.
Here is the minutes provided by the Committee:
1. Call to Order
9:15 Am meeting was called to order by Chair James Healy at 9:15 am.
2. Roll Call
Present: Grant, Grasso, Healy, Larsen, Noonan
Absent: Fichtner
3. Public Comment
4. Approval of Minutes
A. Public Works Committee - Regular Meeting - Aug 1, 2017 9:15 am
Result: Accepted [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grant, Grasso, Healy, Larsen, Noonan
Absent: Fichtner
5. Budget Transfers
A. Budget Transfers -- Request for Transfer of Funds - $15,000.00 from 1000-1100-53300 (Repair & Maintenance Facilities) to 1000-1100-53700 (Matching Funds/Contributions) for the 2017 Urban & Community Forestry Grant program match
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grant, Grasso, Healy, Larsen, Noonan
Absent: Fichtner
6. Consent Items
A. Consent Item -- Elmhurst Chicago Stone - Close Contract
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grant, Grasso, Healy, Larsen, Noonan
Absent: Fichtner
7. Claims Report
A. Payment of Claims -- Public Works, Drainage, Facilities Management
The motion was to combine and approve the Claims Report as presented.
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Grasso, Healy, Larsen, Noonan
Absent: Fichtner
8. Professional Services Agreement
A. FM-P-0353-17 Recommendation for the approval of a contract purchase order to CDM Smith, to provide Professional Electrical Engineering Services for the DuPage Care Center and for the JTK Administration Building, and as needed for the County Complex, for Facilities Management, for the period August 23, 2017 through November 30, 2019, $65,000 for the DuPage Care Center and $25,000 for Facilities Management, for a total contract amount not to exceed $90,000.00. Professional Services (Architects, Engineers & Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grant, Grasso, Healy, Larsen, Noonan
Absent: Fichtner
B. DR-P-0357-17 Agreement between the County of DuPage, Illinois and DB Sterlin Consultants, Inc. for Professional Engineering Services for the Phase III of the Liberty Park Drainage Improvement Project, for Public Works, for the period August 22, 2017 through November 30, 2018, for a total contract amount not to exceed $60,000.00, Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Grasso, Healy, Larsen, Noonan
Absent: Fichtner
C. FM-P-0358-17 Recommendation for the approval of a contract purchase order to RATIO Architects, Inc., to provide on-call Professional Landscape Architect Services, for Facilities Management, for the period August 23, 2017 through November 30, 2020, for a total contract amount not to exceed $90,000.00, Professional Services, (Architects, Engineers & Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Grasso, Healy, Larsen, Noonan
Absent: Fichtner
9. Contract Increase
A. PW-CO-0141-17 Amendment to County Contract 2453 Serv issued to Vulcan Construction Materials, LLC to furnish coarse and fine aggregates, as needed for the Public Works Department to increase the funding in the amount of $50,000.00, taking the original contract amount of $15,000.00, and resulting in an amended contract total amount not to exceed $65,000.00, an increase of 333.33% (to be offset by corresponding decrease/close to County Contract 2467 Serv)
The motion was to approve the Contract Increase subject to SAO final approval.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Grant, Grasso, Healy, Larsen, Noonan
Absent: Fichtner
10. Action Items
A. FI-R-0360-17 Resolution -- Acceptance and Appropriation of the 2017 Urban and Community Forestry Program Grant Company 5000 Accounting Unit 2850 $30,000
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Grasso, Healy, Larsen, Noonan
Absent: Fichtner
11. Authorization to Travel
A. Authorization to Travel -- Request for two Public Works staff members to travel to Rochester, Indiana on September 13 - 14, 2017 to attend the RapidView/IBAK Conference. The conference covers an array of issues regarding sewer/water line inspections, camera & controller workshops and hands-on camera tech labs. Cost for the conference includes hotel, per diem and gas for a total amount not to exceed $570.00.
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Grant, Grasso, Healy, Larsen, Noonan
Absent: Fichtner
12. Informational
A. FI-R-0361-17 Resolution -- Inter-fund Loan from the General Fund to the County Infrastructure Fund $500,000
Chairman Healy and staff presented information on the ROE/JOF build-out, including the $500,000.00 loan from General Fund. With no opposition from the Committee, this will move forward to Finance and County Board.
13. Executive Session
A. Sale/Lease of County Owned Property - Section 2 (c)(6)
No Executive Session was needed
14. Old Business
15. New Business
16. Adjournment
There being no further business, the meeting was adjourned at 9:45 am.
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