DuPage County Local Emergency Planning Committee met August 15.
Here is the minutes provided by the Committee:
1. Call to Order
1:30 pm meeting was called to order by OHSEM Emerg Mgmnt Coord Joseph Rogers at 1:35 pm.
2. Roll Call
Present: Eckhoff, Hinz, Kirts, Radzinski, Rogers, Schultz, Tuman, Ulrich
Absent: Alexander-Maxie, Fullam, Godden, O'Keefe, Smith
Mr. Nebl, Mr. Abbasi, and Mr. Gillette were also present.
3. Public Comment
None
4. Minutes Approval
A. Minutes of May 16, 2017 2:30 pm
Result: Approved [Unanimous]
Mover: Joy Hinz
Seconder: Michael Tuman, Dot Asst Co Engr
Ayes: Eckhoff, Hinz, Kirts, Radzinski, Rogers, Schultz, Tuman, Ulrich
Absent: Alexander-Maxie, Fullam, Godden, O'keefe, Smith
5. Action Items
Action Items 5.A, 5.B, 5.C, 5.D, and 5.E were combined and approved.
Result: Approved [Unanimous]
Mover: Michael Tuman, Dot Asst Co Engr
Seconder: Grant Eckhoff, District 4
Ayes: Eckhoff, Hinz, Kirts, Radzinski, Rogers, Schultz, Tuman, Ulrich
Absent: Alexander-Maxie, Fullam, Godden, O'keefe, Smith
A. Action Item -- Addition of Bylaws-Record Retention to be added to the standing DuPage LEPC bylaws, providing the statutes that must be followed in both record retention and the subsequent document destruction with the creation of a new article; to be Article XI - Records and Reports. An edit to the line "Records may only be disposed of when the below is provided for :" to read "Records may only be disposed of when all of the below are provided for :"
B. Action Item -- Addition of Bylaws-Logging Incidents to be added to the standing DuPage LEPC bylaws as Section 2 within Article XI - Records and Reports.
C. Action Item -- Addition of Bylaws-Logging Annual Report to be added to the standing DuPage LEPC bylaws as Section 3 within Article XI - Records and Reports.
D. Action Item -- Amend Bylaws-Secretary-Treasurer position/description within Article IV - Offices and Appointed Positions, to reflect the additional responsibilities.
An edit to the line "The Secretary-Treasurer shall keep a true record of the proceedings of all meetings and shall..." to read "The Secretary-Treasurer shall keep a true record of the proceedings of all regular and special meetings and shall..."
E. Action Item -- Amend Bylaws-Information Coordinator position/description within Article IV - Offices and Appointed Positions, to reflect the additional responsibilities.
6. Informational Items
A. Informational -- Technological Advancements-CEMP It is recommended that the LEPC's documents are housed within the Comprehensive Emergency Management Plan (CEMP), an online tool.
Discussion and demonstration of the CEMP online was conducted.
B. Informational -- Technological Advancements-Smartsheets: It is recommended that the Information Coordinator utilize Smartsheets (a web application) to log all received LEPC related phone calls from DuPage citizens, incident reports from the State, and coordinating emails from the State.
Discussion and demonstration of the Smartsheets application online was conducted.
C. Informational -- DUCOMM Update - CAD
Construction on the new DuPage DUCOMM building is expected to be completed on Sept 2018.
D. Informational -- OHSEM POC - Introduce Paul Sherrod
7. Old Business
None
8. New Business
A concern was raised on whether or not the LEPC would be informed of the After Action Reports regarding incidents/events so that lessons learned and takeaways could be applied in an effort to better respond to hazards and prepare preventitive plans.
Discussion regarding the movability and unintentional transport of chemical tanks (due to flooding) was held. It was acknowledged that there are identifiers on the tanks and the tanks could be traced back to their orginating point.
9. Adjournment
1. Motion to Adjourn
Without objection, the meeting was adjourned at 2:08 PM.
Result: Approved [Unanimous]
Mover: Grant Eckhoff, District 4
Seconder: Michael Tuman, Dot Asst Co Engr
Ayes: Eckhoff, Hinz, Kirts, Radzinski, Rogers, Schultz, Tuman, Ulrich
Absent: Alexander-Maxie, Fullam, Godden, O'keefe, Smith
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