DuPage County Finance Committee met August 22.
Here is the minutes provided by the Committee:
1. Call to Order
8:00 am meeting was called to order by Chairman Paul Fichtner at 8:05 am.
2. Roll Call
Present: Anderson, Chaplin, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Larsen, Noonan, Puchalski, Tornatore, Wiley (Remote), Zay
Absent: Krajewski
B. Motion to allow Kevin Wiley to participate via phone while on military duty
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Sean T Noonan, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Krajewski
3. Public Comment
4. Chairman's Remarks
5. Budget Presentation
A. Election Commission - Joe Sobecki
Executive Director of the Election Commission, Joe Sobecki, gave a budget presentation. He compared an election cycle to a budget year. 2018 elections will be at the Federal, State and County levels with a higher turnout as opposed to an odd numbered year with smaller turnouts and fewer elections. Member Zay requested a more detailed breakdown of expenses and other professional services. Member Chaplin thanked Mr. Sobecki for moving towards a cloud based solution for the website which should make it easier to use on election nights. He also informed Ms. Chaplin petition packets should be on line this week. The consolidation of polling places and the vote center concept was discussed. State statute does not allow for more than four precincts in one place at this time. The age and sustainability of the current voting equipment was also discussed. Member Khouri suggesting bringing up in Legislative committee any issues with state statutes. Mr. Sobecki welcomed the committee members to meet with him to answer any questions about the budget or the voting process.
6. Approval of Minutes
A. Finance Committee - Regular Meeting - Aug 8, 2017 8:00 am
Result: Accepted [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Krajewski
7. Budget Transfers
A. FI-R-0367-17 Resolution -- Budget Transfers 8-22-17 Budget Transfers Various Companies and Accounting Units
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Krajewski
8. Procurement Requisitions
A. Finance - Fichtner
Finance items 1 and 2 were combined and approved.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Krajewski
1. FI-R-0362-17 Resolution -- Additional Appropriation in the County Infrastructure Fund Fiscal Year 2017 for the Du-COMM Remodeling Project Company 6000 Accounting Unit 1220 $102,081
2. Change Order -- FI-P-0464E-15 - Amendment to Resolution FI-P-0464D-15 (County Contract 1198-0001 SERV), issued to Storino, Ramello & Durkin, for professional assistance related to collective bargaining, to increase the encumbrance $40,000.00, resulting in an amended contract total amount not to exceed $315,000.00, an increase of 14.55% and a cumulative increase to the contract total of 215.00%
B. Health & Human Services - Larsen
1. HHS-P-0354-17 Recommendation for the approval of a contract purchase order to Professional Clinical Laboratories dba PCL Alverno, for patient laboratory services, for the DuPage Care Center, for the period August 22, 2017 through August 21, 2018, for a contract total amount not to exceed $26,000.00, per sole Proposal #P17-136-GV.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Tonia Khouri, District 5
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Krajewski
C. Judicial/Public Safety - Eckhoff
Judicial/Public Safety items 1 and 2 were combined and approved.
Result: Approved [Unanimous]
Mover: Grant Eckhoff, District 4
Seconder: Peter Dicianni, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Krajewski
1. JPS-P-0356-17 Recommendation for the approval of a contract purchase order to Northeast DuPage Youth and Family Services, to provide services to youths who are at risk of domestic violence and trauma, for Probation & Court Services. This contract covers the period of July 1, 2017 through November 30, 2018, for a contract total amount not to exceed $60,200.00 per Intergovernmental Agreement.
2. JPS-P-0355-17 Recommendation for the approval of a contract purchase order to NorthStar Medical Equipment for the purchase of 25 FRx defibrillators, carrying cases, Philips infant/child key, cpr responder kit, 75 Philips FRX smart pads II and 10 Philips FR2 infant/child pads for the Sheriff's Office for a contract total not to exceed $27,078.00 per lowest responsible bid #17-118-BF
D. Legislative
Legislative items 1 through 4 were combined and approved. Ms. Chaplin explained her negative vote on the lobbyist's contracts and suggested instead speaking to legislators directly or perhaps reducing the amount of lobbyists. Members Puchlski and Zay outlined some of the accomplishments that have been seen this year.
Result: Approved [15 To 1]
Mover: Donald Puchalski, District 1
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Nays: Chaplin
Absent: Krajewski
1. LEG-P-0228-17 Recommendation for the approval of a County Contract to Roger C. Marquardt and Company, Inc., to provide Consulting Services as Lobbyists representing DuPage County before the Illinois General Assembly and State Executive Branch. This contract covers the period of September 15, 2017 through September 14, 2018 for County Board, for a contract total amount not to exceed $65,000.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2- 300.4-108 (1) (b)
2. LEG-P-0229-17 Recommendation for the approval of a County Contract to NJ Kimme and Company, Inc., to provide Consulting Services as Lobbyists representing DuPage County before the Illinois General Assembly and State Executive Branch. This contract covers the period of September 15, 2017 through September 14, 2018 for County Board, for a contract total amount of $35,000.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b)
3. LEG-P-0230-17 Recommendation for the approval of a County Contract to BGR Government Affairs, LLC, to provide Consulting Services as Lobbyists providing DuPage County before the U.S. Congress and the Federal Executive Branch for DuPage County’s Division of Transportation and Stormwater Management. This contract covers the period of September 1, 2017 through August 31, 2018 for County Board, for a contract total amount not to exceed $80,000.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b)
4. LEG-P-0231-17 Recommendation for the approval of County Contract to All Circo, Inc., to provide Consulting Services as Lobbyists representing DuPage County before the Illinois General Assembly and State Executive Branch. This contract covers the period of September 15, 2017 through September 14, 2018 for County Board, for a contract total amount of $102,000.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b)
E. Public Works - Healy
Public Works items 1 through 4 were combined and approved.
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Sean T Noonan, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Krajewski
1. FM-P-0353-17 Recommendation for the approval of a contract purchase order to CDM Smith, to provide Professional Electrical Engineering Services for the DuPage Care Center and for the JTK Administration Building, and as needed for the County Complex, for Facilities Management, for the period August 23, 2017 through November 30, 2019, $65,000 for the DuPage Care Center and $25,000 for Facilities Management, for a total contract amount not to exceed $90,000.00. Professional Services (Architects, Engineers & Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
2. FM-P-0358-17 Recommendation for the approval of a contract purchase order to RATIO Architects, Inc., to provide on-call Professional Landscape Architect Services, for Facilities Management, for the period August 23, 2017 through November 30, 2020, for a total contract amount not to exceed $90,000.00, Professional Services, (Architects, Engineers & Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
3. DR-P-0357-17 Agreement between the County of DuPage, Illinois and DB Sterlin Consultants, Inc. for Professional Engineering Services for the Phase III of the Liberty Park Drainage Improvement Project, for Public Works, for the period August 22, 2017 through November 30, 2018, for a total contract amount not to exceed $60,000.00, Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
4. PW-CO-0141-17 Amendment to County Contract 2453 Serv issued to Vulcan Construction Materials, LLC to furnish coarse and fine aggregates, as needed for the Public Works Department to increase the funding in the amount of $50,000.00, taking the original contract amount of $15,000.00, and resulting in an amended contract total amount not to exceed $65,000.00, an increase of 333.33% (to be offset by corresponding decrease/close to County Contract 2467 Serv)
F. Technology - Wiley (Contingent upon parent committee approval)
Technology items 1 and 2 were combined and approved.
Result: Approved [Unanimous]
Mover: Janice Anderson, District 5
Seconder: Tim Elliott, District 4
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Krajewski
1. TE-P-0359-17 Recommendation for the approval of a contract purchase order to Gartner, Inc. for the annual subscription of Gartner, Inc., for IT Leaders, for Information Technology, for the period of October 1, 2017 through September 30, 2020, for a contract total amount of $115,820.00, per DuPage County Purchasing Ordinance, Article 4-102(5) - not suitable for competitive bidding.
2. TE-P-0362-17 Recommendation for the approval of a contract purchase order to Dospil and Associates for LEAN training services, for Information Technology, for a contract total amount of $38,025.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
9. Finance Resolutions
A. FI-R-0356-17 Resolution -- Acceptance and Appropriation of the Illinois Housing Development Authority (IHDA) Abandoned Residential Property Municipal Relief Program Grant Agreement No. APP-51271 Company 5000 Accounting Unit 2850 $375,000
Finance resolutions A through D were combined and approved.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Tim Elliott, District 4
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Krajewski
B. FI-R-0357-17 Resolution -- Acceptance and Appropriation of the Violent Crime Victims Assistance Program Grant Agreement PY2018 Agreement No. 18-0620 $31,500
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Tim Elliott, District 4
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Krajewski
C. FI-R-0358-17 Resolution -- Acceptance and Appropriation of the Comprehensive Law Enforcement Response to Drugs Grant FY18 Agreement #415721 Company 5000 - Accounting Unit 6615 $132,122
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Tim Elliott, District 4
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Krajewski
D. FI-R-0360-17 Resolution -- Acceptance and Appropriation of the 2017 Urban and Community Forestry Program Grant Company 5000 Accounting Unit 2850 $30,000
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Tim Elliott, District 4
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Krajewski
E. FI-R-0368-17 Resolution -- Placing Names on Payroll
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Tim Elliott, District 4
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Krajewski
F. FI-R-0369-17 Resolution -- Memorandum of Understanding between the County Of DuPage, Illinois and the Regional Office of Education for the use of office space at the DuPage County Governmental Campus
Finance resolutions F and G were combined and approved. Ms. Chaplin questioned the use of the third floor of the courthouse versus other space in the county. Other space was considered but none was found at a cost that would be acceptable. Another benefit to the county is that even if the Regional Office of Education did not stay beyond the four years, the county will have renovated space and the renovation was already part of the long term plan.
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Tim Elliott, District 4
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Krajewski
G. FI-R-0361-17 Resolution -- Inter-fund Loan from the General Fund to the County Infrastructure Fund $500,000
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Tim Elliott, District 4
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Krajewski
10. Informational
Payment of claims and appointments were combined, accepted and placed on file.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Peter Dicianni, District 2
Ayes: Anderson, Chaplin, Dicianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Krajewski
A. Payment of Claims
1. Payment of Claims -- 8/4/17 Paylist
2. Payment of Claims -- 8/8/17 Paylist
3. Payment of Claims -- 8/11/17 Paylist
4. Consent Item -- 8/15/17 Paylist
5. Payment of Claims -- 8/18/17 Paylist
B. Appointments
1. CB-R-0363-17 Resolution -- Appointment of Dru J. Bergman to the DuPage Housing Authority
2. CB-R-0364-17 Resolution -- Appointment of Joseph A. Rada to the North Westmont Fire Protection District
3. CB-R-0365-17 Resolution -- Appointment of Patrick A. Manzke to the North Westmont Fire Protection District
4. CB-R-0366-17 Resolution -- Appointment of James J. Goralewski to the North Westmont Fire Protection District
11. Old Business
12. New Business
13. Adjournment
Without objection the meeting was adjourned at 9:04 a.m.
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