DuPage County Finance Committee met June 13.
Here is the minutes provided by the Committee:
1. Call to Order
7:30 am meeting was called to order by Chairman Paul Fichtner at 7:33 am.
2. Roll Call
Present: Anderson, Chaplin, Curran, Dicianni (7:38 am), Eckhoff (8:02 Am), Elliott, Fichtner, Grant, Grasso, Healy (7:50 am), Khouri (7:45 am), Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley (Remote), Zay
Absent:
A Motion was made by Tim Elliott, seconded by Gary Grasso to allow Kevin Wiley to participate via phone while Mr. Wiley is serving in the military. All ayes, motion carried.
3. Video Gaming Presentation - Moved to End of the Agenda
A motion was made by Member Zay, seconded by Member Grasso, the video gaming presentation, public comment relative to video gaming and the ordinance to repeal Chapter 17 was moved to the end of the agenda. All ayes. Motion carried.
4. Chairman's Remarks
5. Public Comment - Moved to End of Agenda
With no public comment relative to the main agenda received, the public comment relative to the repeal of the video gaming ordinance was moved to after the presentation from staff on that subject.
Member Amy Grant arrived at 7:35 a.m. Member Pete DiCianni arrived at 7:38 a.m.
6. Ordinances - Moved to End of Agenda
A. OCB-002A-09 An Ordinance Repealing Chapter 17 of the DuPage County Code
7. Approval of Minutes
A. Finance Committee - Regular Meeting - May 23, 2017 8:00 am
Result: Accepted [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Curran, Dicianni, Elliott, Fichtner, Grant, Grasso, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Eckhoff, Healy, Khouri
8. Budget Transfers
A. FI-R-0294-17 Resolution -- Budget Transfers 6-7-17 Budget Transfers Various Companies and Accounting Units
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Curran, Dicianni, Elliott, Fichtner, Grant, Grasso, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Eckhoff, Healy, Khouri
9. Procurement Requisitions
A. Finance - Fichtner
Finance requisitions 1 through 4 were combined and approved.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Tim Elliott, District 4
Ayes: Anderson, Chaplin, Curran, Dicianni, Elliott, Fichtner, Grant, Grasso, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Eckhoff, Healy, Khouri
1. Change Order -- Amendment to County Contract 605-0001 Serv, issued Toshiba America Business Solutions, Inc., AKA Electronic Imaging Division for rental and service agreement for of multi-function copiers for the Law Library, to extend the contract through September 30, 2018 and increase encumbrance in the amount of $2,525.85, resulting in an amended contract total amount not to exceed $16,002.05, an increase of 18.74%, and a cumulative increase of 53.49%. (605-0001 Serv)
2. Change Order -- Amendment to County Contract 703-0001 Serv, issued Toshiba America Business Solutions, Inc., AKA Electronic Imaging Division for rental and service agreement of multi-function copiers for the GIS Division, for the period January 1, 2014 through December 31, 2017, to extend the terms of the contract through September 30, 2018 and increase the encumbrance in the amount of $1,960.11, resulting in an amended contract total amount $12,419.03, an increase of 18.74%, and a cumulative increase of 18.74%. (703-0001 Serv)
3. Change Order -- FI-CO-0138A-17 - Amendment to Resolution FI-CO-0138-17 (P.O. #2081) issued to Laner Muchin, LTD., to provide professional legal services rendered for employment practices lawsuit for Finance-Tort Liability, to increase the encumbrance $25,000, resulting in an amended contract total amount not to exceed $50,000, an increase of 100% and resulting in a cumulative increase of 233.33%. (2081-0001 Serv)
4. FI-P-0200-17 Recommendation for the approval of a contract purchase order to Veritiv Operating Company to furnish and deliver copy and bond paper for Finance/Office Supply. This contract covers the period of July 1, 2017 through June 30, 2018, for a contract total amount not to exceed $65,415.50, per lowest responsible quote 17-096-BF.
B. Health & Human Services - Larsen
A. Change Order -- HHS-CO-0165A-16 Amendment to Resolution HHS-CO-0165-16 (P.O 1871-0001 Serv), issued to Sysco Food Service, for primary supplier of food, supplies and chemicals, for the DuPage Care Center, for the period June 1, 2016 through May 31, 2017, to increase County Contract in the amount of $12,000.00, resulting in an amended contract total amount not to exceed $1,102,436.00, an increase of 1.10%
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Tim Elliott, District 4
Ayes: Anderson, Chaplin, Curran, Dicianni, Elliott, Fichtner, Grant, Grasso, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Eckhoff, Healy, Khouri
C. Public Works - Healy
Public Works requisitions A through G were combined and approved.
Result: Approved [Unanimous]
Mover: Sean T Noonan, District 2
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Curran, Dicianni, Elliott, Fichtner, Grant, Grasso, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Eckhoff, Healy, Khouri
A. PW-P-0188-17 Recommendation for the approval of a contract purchase order to Polydyne, Inc., to supply polymer for both the Woodridge and Knollwood Wastewater Treatment Facilities, for Public Works, for the period July 14, 2017 through July 13, 2019, for a contract total amount not to exceed $550,000.00, per renewal option under bid award #15-117-GV, final two year option to renew.
B. PW-P-0190-17 Recommendation for the approval of a contract purchase order to AT&T, to provide analog business lines and analog circuits for Public Works facilities, for the period August 1, 2017 through July 31, 2019, for a total contract amount not to exceed $170,000.00, per most qualified offer per Proposal P-17-002- LG.
C. Change Order -- FIp-022A-13 - Amendment to Resolution FI-P-022-13, issued to Toshiba American Business Solutions, Inc., to maintain the current copier service and pricing through September 2018, for Public Works, to increase the contract in the amount of $10,345.00, taking the original contract amount of $49,484.84, first amendment in the amount of $361.92, resulting in a amended contract total amount not to exceed $60,191.76, a cumulative increase of 21.64%. (601-Serv)
D. FM-P-0186-17 Recommendation for the approval of a contract purchase order to Weatherproofing Technologies Inc., to provide roof restoration at the Power Plant, for roofs 1, 3 and 4, for Facilities Management, for the period through November 30, 2017, for a total contract amount not to exceed $126,907.69. Contract let pursuant to the Intergovernmental Cooperation Act TCPN #R132205
E. FM-P-0187-17 Recommendation for the approval of a contract purchase order to EHC Industries, Inc., to provide time and material asbestos abatement services as needed for County facilities, for the period June 14, 2017 through June 13, 2018, for Facilities Management, for a total contract amount not to exceed $50,000.00, per lowest responsible bid #17-076-DT
F. FM-P-0189-17 Recommendation for the approval of a contract purchase order to Charles Equipment Energy Systems LLC, for semi-annual inspection, preventive maintenance, and emergency call out service for campus backup emergency generators, for the period July 15, 2017 through July 14, 2018, $67,050.00 for Facilities Management, $5,285.00 for Animal Control and $4,465.000 for the Division of Transportation, for a contract total amount not to exceed $76,800.00, per renewal option under bid award #15-118-GV, second option to renew
G. FM-P-0191-17 Ratification of an Emergency Procurement to Commercial Mechanical Inc., to provide the replacement of 8 chilled water coils for the Judicial Office Facility, for a total contract amount not to exceed $310,000.00. Emergency Procurement per 55 ILCS 5-1022 based upon being necessary to minimize or prevent serious disruptions in County services
D. Stormwater - Zay
Stormwater requisitions A through D were combined and approved. Member Chaplin had questions about the bidding, why one bid was disqualified and one withdrawn on SM-P- 0184-17. Sarah Hunn, Chief Stormwater Project Engineer, explained one submission had a math error and asked to be withdrawn and one was disqualified because the largest DOT portion of the project was not included in the bid.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Curran, Dicianni, Elliott, Fichtner, Grant, Grasso, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Eckhoff, Healy, Khouri
A. SM-P-0184-17 Recommendation for the approval of a contract purchase order to KLF Enterprises, for the Demolition of up to 11 properties covering the period through June 30, 2018, for Stormwater Management and Division of Transportation, for a contract total amount not to exceed $461,204.00, per lowest responsible Bid #17-085-DT (Stormwater Management portion $299,889.00, Division of Transportation portion $161,315.00)
B. SM-P-0194-17 Recommendation for the approval of a contract purchase order to Rausch Infrastructure, to furnish all equipment, labor, material, tools and supervision necessary for the construction for the Village of Hinsdale Flood Protection Improvements Phase 3B Project, for Stormwater Management, for a contract total amount not to exceed $1,899,324.95, per lowest responsible Bid #17-100-DT
C. SM-P-0197-17 Recommendation for approval of an Agreement Between the County of DuPage, Illinois and The Conservation Foundation for Professional Education Services, for Stormwater Management, July 1, 2017 through June 30, 2018, for a contract total amount not to exceed $70,000.00, Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
D. SM-P-0198-17 Recommendation to approve an Agreement Between the County of DuPage, Illinois and School and Community Assistance for Recycling and Composting Education (SCARCE) for Profession Education Services, for Stormwater Management, July 1, 2017 through June 30, 2018, for a contract total amount not to exceed $75,000. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2- 300.4-108 (1) (b).
E. Technology - Wiley (Contingent upon parent committee approval)
Technology requisitions 1 and 2 were combined and approved.
Result: Approved [Unanimous]
Mover: Janice Anderson, District 5
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Curran, Dicianni, Elliott, Fichtner, Grant, Grasso, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Eckhoff, Healy, Khouri
1. Change Order -- TE-P-0577A-15 - Amendment to Resolution TE-P-0577-15 (County Contract 1439-0001-Serv), issued to MHC Software, Inc., for the purchase of an Enterprise Content Management System for the ERP, for Finance, to update the scope of work and increase the contract by $11,800.00 in order to add self-service payroll web delivery and annual maintenance for the Human Resources department, resulting in a new contract total amount of $310,742.30, an increase of 3.95%.
2. TE-P-0199-17 Recommendation for the approval of a contract purchase order to Titan Image Group to furnish & deliver printed business envelopes for DuPage County departments. This contract covers the period of August 1, 2017 through July 31, 2018, for Information Technology, for a contract total amount of $27,750.00. This is the third and final of three (3) twelve (12) month renewals per low bid #14- 125-GV
F. Transportation - Puchalski
1. DT-P-0182-17 Recommendation for the approval of a contract purchase order to Curran Materials Company, to furnish and deliver UPM Bituminous Cold Patch, as needed for the Division of Transportation, for the period July 1, 2017 through June 30, 2018, for a contract total not to exceed $25,000.00; Per lowest responsible bid 17- 092-GV
Result: Approved [Unanimous]
Mover: Donald Puchalski, District 1
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Chaplin, Curran, Dicianni, Elliott, Fichtner, Grant, Grasso, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Eckhoff, Healy, Khouri
10. Finance Resolutions
A. FI-R-0289-17 Resolution -- Acceptance and Appropriation of the Expedited Child Support Program Grant PY18 Intergovernmental Agreement No. 2018-55-009-K Company 5000-Accounting Unit 5970 $43,000
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Curran, Dicianni, Elliott, Fichtner, Grant, Grasso, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Eckhoff, Healy, Khouri
Member Khouri arrived at 7:45 a.m.
B. FI-R-0290-17 Resolution -- Recommendation to Approve an Additional Appropriation of Water Quality BMP Fee in Lieu Fund Company 1600, Accounting Unit 3050 $125,000
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Curran, Dicianni, Elliott, Fichtner, Grant, Grasso, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Eckhoff, Healy
C. FI-R-0295-17 Resolution -- 2018 Holiday Schedule
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Curran, Dicianni, Elliott, Fichtner, Grant, Grasso, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Eckhoff, Healy
D. FI-R-0296-17 Resolution -- Ascertaining The Prevailing Rate of Wages
Result: Approved [15 To 1]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Curran, Dicianni, Elliott, Fichtner, Grant, Grasso, Khouri,
Krajewski, Noonan, Puchalski, Tornatore, Wiley, Zay
Nays: Larsen
Absent: Eckhoff, Healy
E. FI-R-0298-17 Resolution -- Revision to Personnel Budget for DuPage County
Animal Care & Control 1100-1300
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Curran, Dicianni, Elliott, Fichtner, Grant, Grasso, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Eckhoff, Healy
F. FI-R-0300-17 Resolution -- Placing Names on Payroll
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Curran, Dicianni, Elliott, Fichtner, Grant, Grasso, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Eckhoff, Healy
11. ETSB - Grasso
A. ETS-R-0293-17 Resolution -- Resolution to Approve the Intergovernmental Agreement Between The County of DuPage, Illinois on Behalf of the Emergency Telephone System Board and the Itasca Fire Protection District for Reimbursement of Consolidation Costs (Total Amount: $150,485.00)
Result: Approved [Unanimous]
Mover: Gary Grasso, District 3
Seconder: Tonia Khouri, District 5
Ayes: Anderson, Chaplin, Curran, Dicianni, Elliott, Fichtner, Grant, Grasso, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Eckhoff, Healy
Member Elliott left the room
12. Informational
A. Payment of Claims
Payment of claims and wire transfers were combined, accepted and placed on file.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Curran, Dicianni, Fichtner, Grant, Grasso, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Eckhoff, Elliott, Healy
1. Payment of Claims -- 5/23/17
2. Payment of Claims -- 5/26/17 Paylist
3. Payment of Claims -- 6/2/17 Paylist
4. Payment of Claims -- 6/6/17 Paylist
B. Wire Transfers
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Curran, Dicianni, Fichtner, Grant, Grasso, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Eckhoff, Elliott, Healy
1. Wire Transfers -- 6/1/17 Wire Transfer
2. Wire Transfers -- 6/5/17 Wire Transfer A
3. Wire Transfers -- 6/5/17 Wire Transfer B
C. Appointments
The appointments were combined, accepted and placed on file.
Result: Approved [Unanimous]
Mover: John Curran, District 3
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Curran, Dicianni, Fichtner, Grant, Grasso, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Eckhoff, Elliott, Healy
1. CB-R-0297-17 Resolution -- Appointment of Jessica Ashley Davis to the DuPage Housing Authority
2. CB-R-0299-17 Resolution -- Expanded Board of Review- Appointment of 18 Members
D. Grant Proposal Notifications
The grant proposal notifications were combined, accepted and placed on file.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Curran, Dicianni, Fichtner, Grant, Grasso, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
Absent: Eckhoff, Elliott, Healy
1. Informational -- Grant Proposal Notification 035-17: FY19 Local Highway Safety Improvement Program - Federal Highway Administration - Division of Transportation - $108,194.00
2. Informational -- Grant Proposal Notification 0036-17: FY19 Local Highway Safety Improvement Program - Federal Highway Administration - Division of Transportation - $1,462,500.00
3. Grant Proposal Notifications -- Illinois Home Weatherization Assistance Program Department of Energy (DOE) Grant No. 17-401028 - Illinois Department of Commerce and Economic Opportunity - Community Services - $228,287.00
4. Grant Proposal Notifications -- Illinois Home Weatherization Assistance Program Health and Human Services (HHS) Grant No. 17-221028 Illinois Department of Commerce and Economic Opportunity - Community Services - $762,212.00
5. Grant Proposal Notifications -- Illinois Home Weatherization Assistance Program State Supplemental Grant No. 18-251028 Illinois Department of Commerce and Economic Opportunity - Community Services - $332,157.00
6. Grant Proposal Notifications -- Grant Proposal Notification - 2017 National Infrastructure Protection Plan (NIPP) Security and Resilience Challenge - Office of Homeland Security and Emergency Management (OHSEM) - $42,060.00
7. Grant Proposal Notifications -- Expedited Child Support Program Grant PY18 - Illinois Department of Healthcare and Family Services - Circuit Court - $43,000
Member Elliot returned to the room. Member Healy arrived at 7:50 a.m. Member Eckhoff arrived at 8:02 a.m.
13. Presentation
A. Video Gaming - Chad Shaffer
Chad Shaffer, Chief Policy and Strategy Manager, gave a detailed presentation which is attached hereto and made part of the full minutes packet. The committee discussed various aspects of gaming, potential revenue, authority to regulate, fairness to businesses within the county and the possible negative effects and programs for people with gambeling addiction.
Video Gaming Presentation
B. Public Comment
Luke Holan, Bill Bryan, Dan Bailey, Kathy Gilroy, Lori Solyom, Heidi Holan, Dave Diersen all spoke against lifting the ban on video gaming. Norm Maw who did not speak was also against lifting the ban. Jeremy Truex, and John Dwyer spoke in favor of lifting the ban. Kevin Gelatka did not speak and was in favor of lifting the ban.
C. Action Item -- OCB-002A-09 An Ordinance Repealing Chapter 17 of the DuPage County Code
OCB-002A-09 failed to receive a motion.
14. Old Business
15. New Business
16. Adjournment
Without objection the meeting was adjourned at 9:02
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=6046&Inline=True
Alerts Sign-up