DuPage County Finance Committee met June 27.
Here is the minutes provided by the Committee:
1. Call to Order
8:00 am meeting was called to order by Chairman Paul Fichtner at 8:00 am.
2. Roll Call
Present: Anderson, Chaplin, Curran, DiCianni (8:08 AM), Eckhoff, Elliott (8:13 AM), Fichtner, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley (Remote), Zay
Absent: Grant, Puchalski
Chairman Fichtner made a motion, seconded by Member Krajewski to allow Member Wiley to participate via phone while on military duty. All ayes, motion carried.
3. Public Comment
4. Chairman's Remarks
5. Approval of Minutes
A. Finance Committee - Special Call - Jun 13, 2017 7:30 am
Result: Accepted [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Chaplin, Curran, Eckhoff, Fichtner, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Dicianni, Elliott, Grant, Puchalski
6. Budget Transfers
A. FI-R-0309-17 Resolution -- Budget Transfers 6-27-17 Budget Transfers Various Companies and Accounting Units
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Curran, Eckhoff, Fichtner, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Dicianni, Elliott, Grant, Puchalski
7. Procurement Requisitions
A. Finance - Fichtner
Member DiCianni arrived at 8:08 a.m. Member Elliott arrived at 8:13 a.m. Change orders were discussed. For the office supply contracts, which is a copperative purchase, the amount spent yearly was the same, but due to a second vendor dropping out of the cooperative more money was now needed for Office Depot. Finance requisitions 1 and 2 were combined and approved.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Curran, Dicianni, Eckhoff, Elliott, Fichtner, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
1. Change Order -- FI-P-0212B-14 Amendment to Resolution FI-P-0212A-14, issued to Office Depot for office supplies for various departments in the County, to increase the encumbrance $25,000 resulting in a new contract total not to exceed $90,000, an increase of 35.71% and a cumulative increase of 171.43%. (279-1 Serv)
2. Change Order -- FI-P-0464D-15 - Amendment to Resolution FI-P-0464C (County Contract 1198-0001 Serv), issued to Storino, Ramello & Durkin, for professional assistance related to collective bargaining, to increase encumbrance $25,000.00, resulting in an amended contract total amount not to exceed $275,000.00, an increase of 10% and a cumulative increase to the contract total of 175.00%
B. Development - Tornatore
Member Tornatore stated these change orders were a result of additional permits.
1. Change Order -- FIp-019A-13 – Amendment to Resolution FIp-019-13, issued to Toshiba America Business Solutions, Inc., AKA Electronic Imaging Division, to provide copier services, as needed for the Building & Zoning Department, to extend the contract completion date through September 30, 2018 and to increase the funding in the amount of $5,880.00, resulting in an amended contract total amount of $37,185.32, an increase of 18.78%. (Contract purchase order 636-001 Serv)
Result: Approved [Unanimous]
Mover: Sam Tornatore, District 1
Seconder: Tim Elliott, District 4
Ayes: Anderson, Chaplin, Curran, Dicianni, Eckhoff, Elliott, Fichtner, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
2. Change Order -- DC-P-0007A-17 - Recommendation to approve amendment to Resolution DC-P-0007-17 (PO 2270-Serv) issued to TPI Building Code Consultants, Inc., to review commercial and residential construction plans, for Building & Zoning Department, for a contract increase of $90,000, taking the contract amount of $125,000.00, resulting in an amended contract total amount not to exceed $215,000.00, an increase of 72%.
Result: Approved [15 To 1]
Mover: Sam Tornatore, District 1
Seconder: Robert L Larsen, District 6
Ayes: Anderson, Curran, Dicianni, Eckhoff, Elliott, Fichtner, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Nays: Chaplin
Absent: Grant, Puchalski
C. Economic Development - Khouri
1. ED-P-0210-17 Recommendation for the approval for an agreement between the County of DuPage and the Western DuPage Chamber of Commerce, Inc., for a One- Stop Operator to insure that all required Partners in the workNet DuPage Career One- Stop Center are working in a manner to serve all clients and business customers, for the period of July 1, 2017 through June 30, 2019 for Workforce Development Division, for a contract total amount not to exceed $106,136.68, per most qualified Offeror, highest responsible score per Proposal #17-094-BF
Result: Approved [Unanimous]
Mover: Tonia Khouri, District 5
Seconder: Peter Dicianni, District 2
Ayes: Anderson, Chaplin, Curran, Dicianni, Eckhoff, Elliott, Fichtner, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
D. Health & Human Services - Larsen
Health & Human Services items 1 through 5 were combined and approved.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Tonia Khouri, District 5
Ayes: Anderson, Chaplin, Curran, Dicianni, Eckhoff, Elliott, Fichtner, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
1. 2017-174 Recommendation for the approval of contract purchase order to Interpreters Unlimited, LLC, to provide interpretation service for Community Services' Senior Services from July 15, 2017 through July 14, 2018 for a contract total not to exceed $5,000.00, per renewal option under RFP-079-LG, second of three optional one year renewals.
2. 2017-175 Recommendation for approval of contract to Deaf Communication by Innovation, LLC, to provide American Sign Language Interpreter Services for Community Services' Senior Services from July 15, 2017 through July 14, 2018, for a contract not to exceed $2,000.00, per renewal option under RFP-079-LG, second of three optional one year renewals.
3. Change Order -- HHS-P-0189A-16 - Amendment to Resolution HHS-P-0189-16 (purchase order 1887-1 SERV), issued to Amerisourcebergen Drug Corporation, for Pharmaceuticals for In Patient and Out Patient Pharmacy Services for the DuPage Care Center, for the period June 25, 2016 Through June 24, 2017, to increase the encumbrance in the contract total amount $95,000.00, resulting in an amended contract total amount not to exceed $2,285,000.00, a 4.34% increase. (1887-0001 SERV)
4. HHS-P-0202-17 Recommendation for the approval of a contract purchase order to DuPage Federation/Language Access Resource Center to provide face-to-face and telephonic interpreter services, translation services, and American Sign Language to Community Services' Senior Services. This contract covers the period of July 15, 2017 through July 14, 2018, for a contract total not to exceed $50,000.00, per renewal option under RFP-15-079-LG, second of three optional one year renewals.
5. HHS-P-0203-17 Recommendation for the approval of a contract purchase order to DV Jahn, Inc., for Ostomy, Tracheostomy, Enteral Feeding Formulas and Urological Supplies (Med B) and Services for the DuPage Care Center, for the period July 1, 2017 through June 30, 2018, for a contract total amount not to exceed $93,014.16. per sole bid #17-083-GV.
E. Judicial/Public Safety - Eckhoff
1. Change Order -- JPS-P-0170A-14 - Amendment to Resolution JPS-P-0170-14 (Contract 225-1-Serv), issued to Toshiba American Business Solutions, Inc., AKA Electronic Imaging Division for copier services for the Circuit Court Clerk , to extend the contract through September 30, 2018 and increase the amount of the contract $38,394.48, resulting in a new contract total amount not to exceed $204,445.56, an increase of 23.12%.
Result: Approved [Unanimous]
Mover: Grant Eckhoff, District 4
Seconder: Sean T Noonan, District 2
Ayes: Anderson, Chaplin, Curran, Dicianni, Eckhoff, Elliott, Fichtner, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
F. Public Works - Healy
Public Works items 1 through 5 were combined and approved.
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Sean T Noonan, District 2
Ayes: Anderson, Chaplin, Curran, Dicianni, Eckhoff, Elliott, Fichtner, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
1. FM-P-0204-17 Recommendation for the approval of a contract purchase order to Home Depot, for miscellaneous maintenance, repair and operation parts and supplies, as needed, for County facilities, for Facilities Management, for the period August 1, 2017 through December 31, 2020, for a total contract amount not to exceed $75,000.00. Contract let pursuant to the Intergovernmental Cooperation Act US Communities #16154
2. FM-P-0205-17 Recommendation for the approval of a contract purchase order to Waukegan Roofing, for the roof replacement at 200 North County Farm Road, for the period through November 30, 2017, for a total contract amount not to exceed $81,731.00, Contract let pursuant to the Intergovernmental Cooperation Act National IPA/TCPN #R132205
3. FM-P-0206-17 Recommendation for the approval of a contract purchase order to Cook's Direct, Inc., to provide the refrigeration system replacement for the walk-in coolers at the Jail, for the period through November 30, 2017, for Facilities Management, for a total contract amount not to exceed $64,059.40, per lowest responsible bid #17-082-GV
4. FM-P-0207-17 Recommendation for the approval of a contract purchase order to Johnson Controls Inc., to furnish and deliver Johnson Control parts as needed, for Facilities Management, for the period June 12, 2017 through June 11, 2018, for a total contract amount not to exceed $30,000.00, per renewal option under bid #14-069-DT, third and final option to renew
5. FM-P-0208-17 Recommendation for the approval of a contract purchase order to Arlington Glass & Mirror Co., for on-call window glazing, repair, replacement, window adjustment, and board up services, as needed for County facilities, for Facilities Management, for the period July 23, 2017 through July 22, 2018, for a total contract amount of $35,000.00, per renewal option under bid award bid #15-109-GV, first option to renew.
G. Technology - Wiley (Contingent upon parent committee approval)
Technology items 1 and 2 were combined and approved.
Result: Approved [Unanimous]
Mover: Janice Anderson, District 5
Seconder: Robert L Larsen, District 6
Ayes: Anderson, Chaplin, Curran, Dicianni, Eckhoff, Elliott, Fichtner, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
1. TE-P-0211-17 Recommendation for the approval of a contract purchase order to CDW Government, Inc. for Microsoft SQL Server Standard Licensing, for Information Technology - GIS Division, for a total contract amount of $30,165.76, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - Microsoft Enterprise Agreement Pricing 01E64940 - EA 8060417.
2. TE-P-0212-17 Recommendation for the approval of a contract purchase order to CDW Government, Inc. for Azure Cloud Services for ArcGIS and SQL Servers, for Information Technology - GIS Division, for a total contract amount of $123,630.00, for the period of July 1, 2017 through December 31, 2019, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - Microsoft Enterprise Agreement Pricing 01E64940 - EA 8060417.
H. Transportation - Puchalski
Transportation items 1 through 6 were combined and approved.
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Brian J Krajewski, District 3
Ayes: Anderson, Chaplin, Curran, Dicianni, Eckhoff, Elliott, Fichtner, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
1. Action Item -- DT-P-0287A-14 – Amendment to Resolution DT-P-0287-14, issued to Knight E/A, Inc., for Professional Preliminary (Phase I) Engineering Services for improvements to the bridge carrying CH 3/Warrenville Road over the East Branch of the DuPage River, Section 14-00124-04-BR, to extend the contract term through November 30, 2018 and to increase the funding in the amount of $29,889.72, resulting in an amended contract total amount of $224,549.46, an increase of 15.35% (County to be reimbursed 80% or approximately $23,911.78)
2. DT-P-0185-17 Recommendation for the approval of a contract purchase order to Freeway Ford-Sterling Truck Sales, Inc., to furnish and deliver Sterling Truck repair and replacement parts, as needed for the Division of Transportation, for the period July 1, 2017 through June 30, 2018, for a contract total not to exceed $70,000.00; Per Lowest Responsible bid 17-093-JM
3. DT-P-0192-17 Recommendation for the approval of a contract purchase order to Patson, Inc., d/b/a TransChicago Truck Group, to furnish and deliver four (4) Freightliner tandem axle six-wheelers with Monroe snow and ice equipment for the Division of Transportation, for a contract total not to exceed $751,852.00; Per lowest responsible bid 17-087-LG
4. DT-P-0193-17 Recommendation for the approval of a contract purchase order to Genuine Auto Parts (Napa Auto Parts) to furnish and deliver automotive repair and replacement parts, as needed for the Division of Transportation, for the period July 21, 2017 through July 20, 2018, for a contract total not to exceed $125,000.00; Per Intergovernmental Agreement between the County of DuPage and National Association of State Procurement Officers (NASPO)
5. DT-P-0195-17 Recommendation for the approval of a contract purchase order to Clark Hill PLC, for Professional Legal Services to negotiate Highway Authority applications, as needed for the Division of Transportation, for the period July 1, 2017 through June 30, 2019, for a contract total not to exceed $40,000.00 (100% to be reimbursed); Professional Services not subject to competitive bidding per 55 ILCS 5/5-1022(a); appointed as a Special Assistant States Attorney by the States Attorney’s Office pursuant to DuPage County Code 2-300.4-111
6. DT-P-0196-17 Recommendation for the approval of a contract purchase order to Clark Hill PLC, for Professional Legal Services to assist in environmental issues, as needed for the Division of Transportation, for the period July 1, 2017 through June 30, 2018, for a contract total not to exceed $40,000.00; Professional Services not subject to competitive bidding per 55 ILCS 5/5-1022(a); appointed as a Special Assistant States Attorney by the States Attorney’s Office pursuant to DuPage County Code 2-300.4-111
8. Finance Resolutions
Finance resolutions A through D were combined and approved.
A. FI-R-0302-17 Resolution -- Acceptance and Appropriation of the Illinois Department of Commerce and Economic Opportunity WIOA Local Incentive Grant PY15 Agreement No. 15-632006 Company 5000 - Accounting Unit 2840 $21,035
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Curran, Dicianni, Eckhoff, Elliott, Fichtner, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
B. FI-R-0303-17 Resolution -- Acceptance and Appropriation of the Illinois Department of Commerce and Economic Opportunity WIOA Rapid Response Layoffs and Closings Grant PY16 Agreement No. 16-651006 Company 5000 - Accounting Unit 2840 $314,530
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Curran, Dicianni, Eckhoff, Elliott, Fichtner, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
C. FI-R-0304-17 Resolution -- Acceptance and Appropriation of the Illinois Department of Commerce and Economic Opportunity Trade Adjustment Assistance Grant PY16 Agreement No. 16-661006 Company 5000 - Accounting Unit 2840 $250,279
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Curran, Dicianni, Eckhoff, Elliott, Fichtner, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
D. FI-R-0305-17 Resolution -- Acceptance and Appropriation of additional funding for the Coroner's Certificate Fee Grant FY2017, Intergovernmental Agreement No. 72700047E, Company 5000 - Accounting Unit 4120, in the amount of $4,454
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Sam Tornatore, District 1
Ayes: Anderson, Chaplin, Curran, Dicianni, Eckhoff, Elliott, Fichtner, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
E. FI-R-0318-17 Resolution -- Placing Names on Payroll
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Curran, Dicianni, Eckhoff, Elliott, Fichtner, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
9. Informational
A. County Board
County Board resolutions 1 and 2 were combined, accepted and placed on file.
Result: Approved [Unanimous]
Mover: Paul Fichtner, Chairman
Seconder: Peter Dicianni, District 2
Ayes: Anderson, Chaplin, Curran, Dicianni, Eckhoff, Elliott, Fichtner, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
1. CB-R-0319-17 Resolution -- A Resolution Consenting to the Formation of a Special Service Area by the Village of Westmont to Provide Fire and Emergency Medical Services to a Portion of Unincorporated DuPage County
2. CB-R-0320-17 Resolution -- Participation by Elected Officials in the Illinois
Municipal Retirement Fund
B. Payment of Claims
Payment of claims items 1 through 4 and wire transfers 1 and 2 were combined, accepted and placed on file.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Anderson, Chaplin, Curran, Dicianni, Eckhoff, Elliott, Fichtner, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
1. Payment of Claims -- 6/9/17 Paylist
2. Payment of Claims -- 6/13/17 Paylist
3. Payment of Claims -- 6/16/17 Paylist
4. Payment of Claims -- 6/20/17 Paylist
C. Wire Transfers
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Anderson, Chaplin, Curran, Dicianni, Eckhoff, Elliott, Fichtner, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
1. Wire Transfers -- 6/13/17 Wire Transfer A
2. Wire Transfers -- 6/13/17 Wire Transfer B
D. Appointments
Appointments 1 through 8 were combined, accepted and place on file.
Result: Approved [Unanimous]
Mover: John Curran, District 3
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Curran, Dicianni, Eckhoff, Elliott, Fichtner, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
1. CB-R-0310-17 Resolution -- Appointment of Robert Larsen (County Board Member) to the Board of Health
2. CB-R-0311-17 Resolution -- Appointment of Sam Tornatore (County Board Member) to the Board of Health
3. CB-R-0312-17 Resolution -- Appointment of Robert S. Spadoni (Public Member) to the Board of Health
4. CB-R-0313-17 Resolution -- Appointment of Charlie Thurston (Public Member) to the Board of Health
5. CB-R-0314-17 Resolution -- Appointment of Lawrence J. Schouten (Doctor) to the Board of Health
6. CB-R-0315-17 Resolution -- Appointment of John P. Zediker to the Commuter Rail Board (Metra)
7. CB-R-0316-17 Resolution -- Appointments to Public Aid Committee
8. CB-R-0317-17 Resolution -- Appointment of Jennifer Fahey Heller as Weed Control Superintendent
E. Grant Proposal Notifications
Grant proposal notifications 1 through 5 were combined, accepted and placed on file.
Result: Approved [Unanimous]
Mover: John Curran, District 3
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Curran, Dicianni, Eckhoff, Elliott, Fichtner, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Tornatore, Wiley, Zay
Absent: Grant, Puchalski
1. Grant Proposal Notifications -- GPN & Report 031-17 for Workforce Innovation & Opportunity Act (WIOA) Grant PY17 - Illinois Department of Commerce and Economic Opportunity - Economic Development Committee - $5,404,893.00
2. Grant Proposal Notifications -- GPN & Report 028-17 for Trade Adjustment Assistance Grant PY16 - Illinois Department of Commerce and Economic Opportunity - Economic Development Committee - $250,278.17
3. Grant Proposal Notifications -- GPN & Report - Juvenile Accountability Block Grant (JABG) PY18 - Illinois Juvenile Justice Commission - Department of Probation and Court Services - Judicial Public Safety Committee - $70,000
4. Grant Proposal Notifications -- GPN & Report - PY18 Adult Redeploy Illinois Program Grant #198001 - $278,840.00
5. Grant Proposal Notifications -- Low Income Home Energy Assistance Program (LIHEAP) Energy Assistance State Supplemental Grant #18-254028 - Illinois Department of Commerce and Economic Opportunity (ILDCEO)- Community Services - $2,856,548.00
10. Old Business
11. New Business
A. State Budget Update
Tom Cuculich gave the members of the committee an outline of the impact to the county if no state budget is in place by June 30. The situation will continue to be monitored and reviewed every two weeks.
B. Discussion - Monarch Landing
Russ Whitaker from Rossanova and Whitaker representing Naperville Senior Care, the owners of Monarch Landing spoke to the committee reagrding the property. This property is a special service area. The request is to reestablish the ssa only on the Monarch Landing portion of the seventy six acre property to allow the other portion of the property to be developed as industrial. Mr. Whitaker gave a brief history of the property and answered the committee's questions. The intent was to bring the request before the County Board in July.
12. Adjournment
Without objection the meeting was adjourned at 8:52 a.m.
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