DuPage County Technology Committee met July 18.
Here is the minutes provided by the Committee:
1. Call to Order
9:00 am meeting was called to order by District 5 Janice Anderson at 9:37 am.
2. Roll Call
Present: Anderson, Bucholz, Chaplin, Elliott, Fichtner (9:46 AM), Grogan, Henry, Kachiroubas, Krajewski, Wiley (Remote)
Absent: Berlin, Zaruba
Member Henry moved, seconded by Member Krajewski to allow Chairman Wiley to participate via telephone, as he is away on U.S. military duty. Aaron Jacobs was present as a represetative for Member John Zaruba, County Sheriff. Rick Veenstra/Conor McCarthy were present as representatives for Robert Berlin, DuPage County State's Attorney.
3. Chairman's Remarks
4. Public Comment
5. Approval of Minutes
A. Technology Committee - Regular Meeting - Jun 27, 2017 9:00 am
Result: Accepted [Unanimous]
Mover: Gwen Henry, Ex-Officio – Treasurer
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley
Absent: Berlin, Fichtner, Zaruba
6. Action Items
A. TE-P-0223-17 Recommendation for the approval of a contract purchase order to CDW Government, Inc. for Microsoft Visual Studio Enterprise Licensing, for Information Technology, for the period of July 1, 2017 through November 30, 2019, for a total contract amount of $75,691.20, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - State of Illinois Contract #CMS6945110.
Result: Approved [Unanimous]
Mover: Gwen Henry, Ex-Officio – Treasurer
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley
Absent: Berlin, Fichtner, Zaruba
B. TE-P-0224-17 Recommendation for the approval of a contract purchase order to PCM Sales, Inc., for backup software clients, for Information Technology, for a total contract amount of $27,672.96, per 55 ILCS 5/5-1022 'Competitive Bids' (d) IT/Telecom purchases under $35,000.00.
Result: Approved [Unanimous]
Mover: Chris Kachiroubas, Circuit Court Clerk
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley
Absent: Berlin, Fichtner, Zaruba
C. TE-P-0225-17 Recommendation for the approval of a contract purchase order to Hewlett Packard Enterprise for fiber switch port licensing, for Information Technology, for a total contract amount of $31,272.80, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - WSCA/NASPO Contract #MNNVP-134-IL-DC.
Result: Approved [Unanimous]
Mover: Chris Kachiroubas, Circuit Court Clerk
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley
Absent: Berlin, Fichtner, Zaruba
D. 2017-198 Recommendation for the approval of a contract purchase order to Graybar Electric Co. for the purchase of Power Distribution Units, for Information Technology, for a total contract amount of $8,385.72, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - U.S. Communities Contract #MA-IS-1340234.
Result: Approved [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Chris Kachiroubas, Circuit Court Clerk
Ayes: Anderson, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley
Absent: Berlin, Fichtner, Zaruba
E. 2017-199 Recommendation for the approval of a contract purchase order to PCM Sales, Inc., for Turbonomics software maintenance, for Information Technology, for a total contract amount of $10,582.60, for the period of October 1, 2017 through September 30, 2020, per lowest responsible quote #49761949295.
Result: Approved [Unanimous]
Mover: Gwen Henry, Ex-Officio – Treasurer
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley
Absent: Berlin, Fichtner, Zaruba
F. 2017-200 Recommendation for the approval of a contract purchase order to SWC Technology Partners for the procurement of HP server memory, for Information Technology, for a total contract amount of $7,176.00, per 55 ILCS 5/5-1022 'Competitive Bids' (d) IT/Telecom purchases under $35,000.00.
Result: Approved [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Chris Kachiroubas, Circuit Court Clerk
Ayes: Anderson, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley
Absent: Berlin, Fichtner, Zaruba
G. Change Order -- TE-P-0083A-17 - Amendment to Resolution TE-P-0083-17 (County Contract 2405-0001-Serv), issued to AT&T for telecommunication services, including Internet, inbound, outbound, and long-distance service for County agencies, for Information Technology, to retroactively amend the purchase order date, beginning May 13, 2017, with no increase in total contract amount.
Result: Approved [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Chris Kachiroubas, Circuit Court Clerk
Ayes: Anderson, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley
Absent: Berlin, Fichtner, Zaruba
H. Consent Item -- Amendment to Resolution TE-P-0577-15 (County Contract 1439-0001- SERV), issued to MHC Software, Inc., for the purchase of an Enterprise Content Management System for the ERP, for Finance, to extend the contract expiration date to November 30, 2018, with no increase in total contract amount.
Result: Approved [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Gwen Henry, Ex-Officio – Treasurer
Ayes: Anderson, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley
Absent: Berlin, Fichtner, Zaruba
7. Informational Items
The informational items A through H were combined, accepted and placed on file.
Result: Approved [Unanimous]
Mover: Tim Elliott, District 4
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Bucholz, Chaplin, Elliott, Grogan, Henry, Kachiroubas, Krajewski, Wiley
Absent: Berlin, Fichtner, Zaruba
A. JPS-P-0222-17 Recommendation for the approval of a contract purchase order to Logicalis to provide IBM annual service support renewal. This contract covers the period of August 12, 2017 to August 31, 2018 for the Circuit Court Clerk, for a contract total no to exceed $178,174.29, per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source.
B. HHS-P-0214-17 Recommendation for the approval of a contract purchase order to CareVoyant, Inc., for one (1) year of software maintenance for the CareVoyant software system and first databank annual usage fee, for the DuPage Care Center, for the period May 1, 2017 through April 30, 2018, for a contract not to exceed $70,764.00, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids-Sole Source.
C. PW-P-0216-17 Recommendation for the approval of a contract purchase order to CDWG to furnish hardware, peripherals, software and licensing as needed, for Public Works, for the period August 18, 2017 through August 15, 2018, for a contract total amount not to exceed $35,000.00, per Intergovernmental Agreement between the County of DuPage and the National IPA.
D. 2017-193 Recommendation for the approval for a contract purchase order issued to Q- matic for migration of Orchestra R4 to Orchestra 6.1 with hardware for the Circuit Court Clerk Office, for a contract total amount not to exceed $20,158.34, per 55 ILCS 5/5- 1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source.
E. 2017-194 Recommendation for the approval for a contract purchase order issued to Logicalis for the renewal of the annual MBS Software License covering the period July 1, 2017 through June 30, 2018 for the Circuit Court Clerk Office, for a contract total amount not to exceed $6,300.00, per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Souce.
F. 2017-195 Recommendation for the approval for a contract purchase order issued to Logicalis for the purchase of VMware Horizon software licenses for the Circuit Court Clerk office, for a contact total amount not to exceed $10,800.00, per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.
G. 2017-196 Recommendation for the approval for a contract purchase order issued to Business IT Source for purchase of computer equipment for the Circuit Court Clerk, for a contract total amount not to exceed $24,533.51, per 55 ILCS 5/5-1022 "Competitive Bids" (d) IT/Telecom purchases under $35,000.
H. Change Order -- TEp-001A-13 - Amendment to resolution TEp-001-13, purchase order 754-1 SERV, issued to Logicalis to provide cloud service for the e-citation repository for the Circuit Court Clerk, for the period of January 1, 2013 through December 31, 2017, to increase encumbrance in the amount of $10,792.39, resulting in an amended contract total amount not to exceed $139,977.39. (754-1 Serv)
8. Old Business
Member Fichtner arrived at 9:46 a.m.
A. Strategic Plan Update
Don Carlson, CIO, gave a brief overview of the strategic plan. All initiatives were on track. These include shared services with DuPage County Forest Preserve/Wheaton Park District, ETSB for a standardized dispatch/records system, working on disaster recovery backups with the Forest Preserve, shared copy center services, network and device security, modernizing IT operations and applications, and uninteruptable power supplies. The committee was given a departmental report.
9. New Business
A. FY2018 Budget - IT & GIS
Don Carlson gave an overview of the IT budget. He will present the GIS budget at a later date. The base budget is a maintenance one. The new initiatives were discussed such as a website design update, on-line FOIA system, real estate tax system, ERP managed services, and a chief information security officer. Another layer of email threat protection, and wireless port security were also discussed. Mr. Carlson stated that not all of these items may go forward this year, but was identifiying them as upcoming needs.
B. ESRI SAG Award - GIS
Tom Ricker, Manager of GIS, displayed the special achievement award in GIS (SAG) that was given by ERSI, a global leader in spatial analytics. Of the approximately 100,000 nominations 180 are awarded internationally. Tom thanked his staff who made this award possible.
10. Adjournment
Without objection the meeting was adjourned at 10:05 a.m.
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=6078&Inline=True
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