DuPage County Public Works Committee met July 11.
Here is the minutes provided by the Committee:
1. Call to Order
9:15 am meeting was called to order by Chair James Healy at 9:15 am.
2. Roll Call
Present: Fichtner, Grant, Healy, Larsen, Noonan Absent: Grasso (Excused)
3. Public Comment Mrs. Lubka Banov at 8103 Winter Circle, Downers Grove experienced a sewer backup at her home on July 2, 2017. The backup was due to root intrusion in the system line. Mrs. Banov is requesting the County reimburse her for the cleaning bill and the cost to repair what was damaged in an approximate amount of $16,000.00. Mrs. Banov is having a check valve installed this week.
Staff will be contacting her to discuss this incident further.
4. Approval of Minutes
A. Public Works Committee - Regular Meeting - Jun 20, 2017 9:15 am
Result: Accepted [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Fichtner, Grant, Healy, Larsen, Noonan
Absent: Grasso
5. Budget Transfers The motion was to combine and approve the Budget Transfers as presented.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Fichtner, Grant, Healy, Larsen, Noonan
Absent: Grasso
A. Budget Transfers -- Request approval for the Transfer of Funds - from 2000-2555-53010 (Engineering/Architectural SVC) $700,000.00 to 2000-2555-54030 (Sewer/Water Treatment Plt Cons.) $700,000.00 - Transfer needed to move funds for 20 year master plan from operations and maintenance expense to capital expense.
B. Budget Transfers -- Request for approval for Transfer of Funds - from 2000-2665-54010 (Building Improvements-IT) $50,000.00 from 2000-2640-54080 (Water Distr Sys Infrastructure) $25,500.00 from 2000-2555-52000 (Furn/Mach/Equip Small Value) $28,578.00 from 2000-2665-55200 (Fiscal Agent Fees) $1,850.00 To 2000-2555-54010 (Building Improvements-IT) $50,000.00 to 2000-2555-53808 (Statutory & Fiscal Charges) $2,428.00 to 2000-2640-53340 (Repair & Mtce Systems) $25,500.00 to 2000- 2665-53240 (Waste Disposal Services) $17,000.00 to 2000-2665-53800 (Printing) $5,000.00 to 2000-2665-52280 (Cleaning Supplies) $6,000.00 - Transfer needed to move fund for building improvements to the correct accounting unit. Transfer needed to fund NPDES charges, leak detection and cathodic protection for water system, disposal of spoils and chemicals, printing, and cleaning supplies.
6. Consent Items The motion was to combine and approve the Consent Agenda as presented.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Sean T Noonan, Vice Chair
Ayes: Fichtner, Grant, Healy, Larsen, Noonan
Absent: Grasso
A. Consent Item -- Trane US Inc - Contract Close
B. Consent Item -- Graybar Electric Company - Contract Close
C. Consent Item -- Cove Remediation LLC - Contract Close
D. Consent Item -- Ashland Door Solutions - Contract Close
E. Consent Item -- The Sherwin-Williams Co - Contract Close
F. Consent Item -- Metro Professional Products - Contract Close
G. Consent Item -- Ferguson Enterprises, Inc - Contract Close
7. Claims Report
A. Payment of Claims -- Public Works, Drainage, Facilities Management
The motion was to combine and approve the Claims Report as presented.
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Fichtner, Grant, Healy, Larsen, Noonan
Absent: Grasso
8. Professional Services Agreement
A. 2017-189 Recommendation for the approval of a contract purchase order to Correct Electronics, Inc., for Professional Consulting Services, for the electronic security system replacement and upgrade at DuPage County Work Release, for Facilities Management, for the period through November 30, 2018, for a total contract amount not to exceed $9,688.00. Other Professional Service not subject to competitive bidding per 55ILCS5/5- 1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Fichtner, Grant, Healy, Larsen, Noonan
Absent: Grasso
9. Joint Purchasing Agreement The motion was to combine and approve the Joint Purchasing Agreements as presented.
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Amy L Grant, District 4
Ayes: Fichtner, Grant, Healy, Larsen, Noonan
Absent: Grasso
A. 2017-190 Recommendation for the approval of a contract purchase order issued to Allsteel c/o Midwest Office Interiors, to furnish the furniture and furnishings for the newly constructed offices and workstations, for Workforce Development Division, for Facilities Management, for a contract total amount not to exceed 19,506.92, Per Intergovernmental Agreement between the County of DuPage and the Act National IPA (#P15-150-DT) (Grand Funded - WIOA Local Incentive Grant PY15)
B. PW-P-0215-17 Recommendation for the approval of a contract purchase order to Advance Auto Parts to furnish and deliver miscellaneous auto supplies, for Public Works, for the period June 27, 2017 through December 31, 2019, for a contract total amount not to exceed $30,000.00. Per Intergovernmental Agreement between the County of DuPage and Community Services (ID 2017000280)
C. PW-P-0216-17 Recommendation for the approval of a contract purchase order to CDWG to furnish hardware, peripherals, software and licensing as needed, for Public Works, for the period August 18, 2017 through August 15, 2018, for a contract total amount not to exceed $35,000.00, per Intergovernmental Agreement between the County of DuPage and the National IPA.
D. PW-P-0217-17 Recommendation for the approval of a contract purchase order to Auto Zone Operations, Inc. to furnish and deliver miscellaneous auto parts as needed, for Public Works, for the period July 1, 2017 through April 30, 2020, for a contract total amount not to exceed $30,000.00, per National IPA Contract #R170201, pricing in compliance with ILCS 525/2 "Government Joint Purchasing Act"
10. Low Quote
1. 2017-191 Recommendation for the approval of a contract purchase order issued to Midwest Office Interiors, to deliver and install the furniture and furnishings for the newly constructed offices and workstations, for Workforce Development Division, for Facilities Management, for a contract total amount not to exceed $5,390.00. Per low quote 37617D (Grant Funded - WIOA Local Incentive Grant PY15 and Workforce Innovation and Opportunity Act (WIOA)
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Amy L Grant, District 4
Ayes: Fichtner, Grant, Healy, Larsen, Noonan
Absent: Grasso
11. Bid Award
A. FM-P-0218-17 Recommendation for the approval of a contract purchase order to Meade Industries Inc, for electrical system improvements at the JTK Administration Building, for the period through November 30, 2018, for Facilities Management, for a total contract amount not to exceed $482,645.90, per lowest responsible bid 17-089-DT
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Fichtner, Grant, Healy, Larsen, Noonan
Absent: Grasso
12. Bid Renewal The motion was to combine and approve the Bid Renewals as presented.
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Fichtner, Grant, Healy, Larsen, Noonan
Absent: Grasso
A. FM-P-0213-17 Recommendation for the approval of a contract purchase order to Builders Chicago Corporation, to provide preventive maintenance, service and repairs for overhead doors, roll-up shutters, gate operators, dock levelers and revolving doors, as needed for County facilities, for the period August 15, 2017 through August 14, 2018, $59,010.00 for Facilities Management, and $31,861.00 for the Division of Transportation, for a contract total amount not to exceed $90,871.00, per renewal option under bid award #16-134-BF, first option to renew
B. FM-P-0219-17 Recommendation for the approval of a contract purchase order to Advent Systems, Inc., for security system maintenance and repair services, as needed, for the Jail, Judicial Office Facility and Work Release, for Facilities Management, for the period September 14, 2017 through September 13, 2018 for a total contract amount not to exceed $33,042.00, first option to renew per bid award #16-159-BF
C. FM-P-0220-17 Recommendation for the approval of a contract purchase order to Fox Valley Fire & Safety, Inc., for preventive maintenance, testing and repair of the NON- Edwards System Technology Fire Alarm and Life Safety Systems for County facilities, for Facilities Management, for the period August 28, 2017 through August 27, 2018, for a contract total amount not to exceed $131,445.00, per renewal option under bid award #14-117, third and final option to renew.
13. Action Items
A. 2017-192 Recommendation for the approval of a contract purchase order to the City of Wheaton, to provide fire alarm monitoring services for the County campus, for Facilities Management, for the period July 1, 2017 through June 30, 2018, for a total contract amount not to exceed $19,380.00, per 55 ILCS 5/5-1022(c) Not suitable for competitive bids - Public Utility
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Fichtner, Grant, Healy, Larsen, Noonan
Absent: Grasso
14. Authorization to Travel
A. Authorization to Travel -- Request for one staff member to travel to Milwaukee, Wisconsin on August 21, 2017 through August 24, 2017 to attend Johnson Controls Institute, Course #4704 Metasys FEC Custom Programming. Expense to include registration, lodging, meals and mileage for an approximate cost of $2,486.62
Result: Approved [Unanimous]
Mover: Sean T Noonan, Vice Chair
Seconder: Robert L Larsen, District 6
Ayes: Fichtner, Grant, Healy, Larsen, Noonan
Absent: Grasso
15. Discussion
A. FY2018 Proposed Budgets
Staff presented Committee with the proposed 2018 Public Works, Drainage, and Facilities Management budgets. After much discussion, staff will be forwarding the entire budget presentation to Committee prior to the next meeting.
16. Old Business
17. New Business
18. Adjournment
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