City of Wood Dale Public Works Committee met April 13.

By Lhalie Castillo

May 9, 2017

Here is the minutes provided by the Committee:

Present: Ald. Catalano, Jakab, Messina, Sorrentino, E. Wesley, R. Wesley & Woods

Absent: Ald. Susmarski

Also Present: Treasurer Porch, City Manager Mermuys, Chief Vesta, M. York, K. Chrissie

Meeting Convened: 8:38 p.m.

Approval of the Minutes:

The minutes of the March 23, 2017 meeting were approved as presented.

Report & Recommendation:

Decorative sign post purchase from Brandon Industries, Inc.

Discussion:

Mr. York summarized this is all the costs except for installation; those costs will be ready in June. Ald. E. Wesley agrees they need to be purchased, but doesn’t want to store them over the winter, so he hopes they can all go up at one time or have the company store them. Mr. York stated that these posts are 15 to 20 weeks out, so once the order is placed, it will be September before they will be in. Once they are purchased, a request can be made to stagger shipping dates.

Vote: Ald. Woods made a motion, seconded by Ald. E Wesley, to approve a Decorative Sign Post Purchase from Brandon Industries, Inc. of McKinney, TX in a not-to-exceed amount of $147,520.00. A voice vote was taken with the following results:

Ayes: Ald. Catalano, Jakab, Messina, Sorrentino, Susmarski, E. Wesley & Woods

Nays: None

Abstained: None

Motion: Carried

Report & Recommendation:

Agreement to amend the design and construction management contract with HR Green for Harvey ST Project

Discussion:

None

Vote:

Ald. Woods made a motion, seconded by Ald. Jakab, to approve an Agreement to Amend the Design and Construction Management Contract with HR Green for the Harvey Street Project in the not-to-exceed amount of $15,600. A voice vote was taken, with the following results:

Ayes: Ald. Catalano, Jakab, Messina, Sorrentino, Susmarski, E. Wesley & Woods

Nays: None

Abstained: None

Motion: Carried

Report & Recommendation:

Approval of contract with a lamp to perform emergency patch on addison RD due to water main issue

Discussion:

Ald. Jakab asked about work having to be completed in 2017. Mr. York talked to A. Lamp and was advised that once the asphalt plants are open they will get in and complete the job. There will be two phases, concrete followed by an asphalt phase, so it should go quickly. Ald. Jakab asked why traffic control is more expensive than the work itself. Mr. York explained that this is for multiple day lane closures and the county sets those costs. They need to ensure the crew is safe out while working on the project.

Vote:

Ald. Woods made a motion, seconded by Ald. E. Wesley, for approval of a Contract with A. Lamp to Perform an Emergency Patch on Addison Road due to a Water Main Issue in a not-to-exceed amount of $11,750.00. A voice vote was taken, with the following results:

Ayes: Ald. Catalano, Jakab, Messina, Sorrentino, Susmarski, E. Wesley & Woods

Nays: None

Abstained: None

Motion: Carried

Report and Recommendation:

Proposed land swap with forest preserve district of DuPage County

Discussion:

Mr. York reported that the Forest Preserve suggested swapping so the City would own the A parcel and would just switch it with another parcel. The City already maintains and mows all the properties, so it does not mean they skip any properties in between. For the sake of legality and more ease of moving forward, they try to clean up the patchwork as much as they can. Ald. R. Wesley asked if the Forest Preserve already gave approval. Mr. York stated it is a concept which is not yet approved by them. If City Council agrees, he will contact the Forest Preserve District to inform them the City agrees with the land swap and proposal.

Vote:

Ald. E. Wesley made a motion, seconded by Ald. Catalano, to approve a proposed Land Swap with the Forest Preserve District of DuPage County. A voice vote was taken, with the following results:

Ayes: Ald. Catalano, Jakab, Messina, Sorrentino, E. Wesley & Woods

Nays: None

Abstained: Ald. R. Wesley

Motion: Carried

Report & Recommendation:

Street name sign purchase from traffic control and protection

Discussion:

None

Vote:

Ald. Woods made a motion, seconded by Ald. Messina, to approve a street name sign purchase from Traffic Control and Protection of Bartlett, Illinois in the not-to-exceed amount of $24,750.00. A voice vote was taken, with the following results:

Ayes: Ald. Catalano, Jakab, Messina, Sorrentino, E. Wesley, R. Wesley & Woods

Nays: None

Abstained: None

Motion: Carried

Report & Recommendation:

Approval of contract for FY 2018 sanitary sewer rehabilitation design and construction observation with RJN group

Discussion:

None

Vote:

Ald. Woods made a motion, seconded by Ald. E. Wesley, to approve a Contract for the FY 2018 Sanitary Sewer Rehabilitation Design and Construction Observation with RJN Group in a not-to-exceed amount of $44,835.00. A voice vote was taken, with the following results:

Ayes: Ald. Catalano, Jakab, Messina, Sorrentino, E. Wesley, R. Wesley & Woods

Nays: None

Abstained: None

Motion: Carried

Report & Recommendation:

Purchase of 2017 Ford escape through Suburban purchasing cooperative and Currie motors.

Discussion:

None

Vote:

Ald. Woods made a motion, seconded by Ald. E Wesley , to approve the Purchase of a 2017 Ford Escape through the Suburban Purchasing Cooperative and Currie Motors in a not-to-exceed amount of $26,000.00. A roll call vote was taken, with the following results:

Ayes: Ald. Catalano, Jakab, Messina, Sorrentino, E. Wesley, R. Wesley & Woods

Nays: None

Abstained: None

Motion: Carried

Report & Recommendation:

Water main extension to provide potable water for 5N021 N Wood Dale RD

Discussion:

Mr. York explained there are currently four parcels along the old 5N021 N. Wood Dale Rd. property. Three new parcels will be built on and the fourth will be used for detention. The homeowner asked about placing a water main in there, and the City Code requires all new water main installations be looped so it’s not a dead end system any more. There is a caveat in the City Code regarding future expansion of water mains. Staff needs to know if Committee members want to loop it or not. To do so is in the $325,000 to $350,000 range to go from Elizabeth Drive. If the City doesn’t believe it will be extended in the future, staff needs to know if the City will just allow the extension of this dead end off the Juniper part off south Cedar over to Wood Dale Road. Ald. Woods explained that the water line currently dead ends at the start of the front three lots. Mr. York stated that the proposal is to extend the line from where it dead ends out to Wood Dale Road or require it to be looped and extend it to Elizabeth Drive. Ald. Woods stated that the City is essentially extending what is a dead end. It is in keeping with being proactive with both annexing people into the property and eventually getting everyone connected to City sewer and water.

Attorney Marshall Subach was present to represent the Petitioner. He stated that there was a three lot subdivision previously approved but won’t get built. He displayed the red area on the map where his client wants to extend it. Mr. Subach and the Petitioner worked very closely with staff and determined the cost to do that loop is over $300,000. They considered an SSA but even with them paying, the City would still need to put out $275,000 now in hope a larger portion will get built. He noted recapture agreements are never a way to get the money back. Approving this is a way to get three large lots developed without the City putting any money out. He feels that extending it another 345 feet that his clients pay for won’t harm anyone in the first or second ward. Also, nothing would come out of City taxes except real estate taxes once the properties are improved. Ald. Messina asked Mr. York about any potential risks if allowed. Mr. York stated that one of the goals of the UDO is to eliminate dead ends. The only added expense will be to flush that line more often than others. If there is a future main break the City would be responsible. Two concerns are that it is against the UDO and it is a dead end. It would be a private drive and not a City owned street. The City already has an obligation there since it’s a dead end.

Mayor Pulice commented that once the water line is put in, it will be built to meet the City specs and should last at least 50 years. Ald. Jakab asked what the cost would be to the City if they do what Mr. Subach is asking. Mr. York stated that it would be 100% on the backs of the homeowners if they don’t do the looping. If it is just the extension of the dead end the City would just need to ensure the pipe is being installed with the City’s’ requirements. Ald. Messina asked when the Petitioners plan to actually build on these lots. Mr. Giovanni Andino of 304 Harvey stated they had plans and architects lined up two years ago but had to let go of those in lieu of lost tax money. Mr. Subach stated that two will be done in the near future, and one is a longer term project. The original owner relocated to another town, but has someone else to build on his lot. Israel Rivera was present and stated they are trying to build within the next six to nine months, but he first has to sell his house. Ald. Woods commented that they would have built 24 months ago if the City gave them the go ahead. If Council doesn’t approve, there will be three empty lots, so he’d like to move forward.

Vote:

Ald. E. Wesley made a motion, seconded by Ald. Sorrentino, to not loop for the water main extension to provide potable water for 5N021 N. Wood Dale Rd, but to dead end at the street. A voice vote was taken, with the following results:

Ayes: Ald. Catalano, Jakab, Messina, Sorrentino, E. Wesley, R. Wesley and Woods

Nays: None

Abstained: None

Motion: Carried

Items to be considered at Future Meetings:

• New Public Works Building Study (May)

• ComEd Ash Street (TBD)

• Stormwater Cost Share (TBD)

• Prairie Light Poles (TBD)

• Veterans Park Memorial (TBD)

• Video Game Revenue (Catalano – put in Finance)

Adjournment: The meeting adjourned at 9:12 p.m.