Village of Clarendon Hills Village Board met April 17.
Here is the minutes provided by the Board:
1. Roll Call
Present at Roll Call: Trustees Flood, Jordan, Jorissen, and McGarrah Absent: President Austin, Trustee Knoll, and Trustee Stach
Also Present: Village Manager Barr, Assistant to the Village Manager Creer, Community Development Director Ungerleider, Finance Director Potempa, Fire Chief Leahy, Police Chief Farmer, Public Works Director Millette, and Clerk Tandle
Trustee Jordan moved to appoint Trustee Flood as Temporary Chairperson in President Austin’s absence. Trustee McGarrah seconded. On the call of the roll, the vote was as follows: Ayes: Trustees Flood, Jordan, Jorissen, and McGarrah Nays: None Absent: Trustees Knoll and Stach Motion Carried
2. Pledge Of Allegiance
3. Petitions And Communications/President’s Report
Trustee Jordan moved to approve a Proclamation declaring April 22, 2017 as “Earth Day” in the Village. Trustee Jorissen seconded. On the call of the roll, the vote was as follows: Ayes: Trustees Flood, Jordan, Jorissen, and McGarrah Nays: None Absent: Trustees Knoll and Stach Motion Carried
4. Addresses From The Audience – Non-Agenda Items
Western Springs resident Dan McCarthy introduced himself and stated that Dr. Donald Maduzia is closing his optometry practice at 203 Railroad Avenue and that Quinn’s Coffee House does not intend to renew its lease at 2 S. Prospect Avenue. He stated that his wife is an optometrist and that she is in the process of purchasing Dr. Maduzia’s practice. She would like to relocate her practice to the 2 South Prospect Avenue location to have a better retail presence. Mr. McCarthy asked if the Board anticipates any issues that should be considered before his wife secures a lease. Trustee Jordan suggested that Dr. McCarthy initiate the process by talking with Community Development Director Ungerleider, who will guide her through the process.
5. Recess To Standing Committee Meetings
Trustee Jordan moved to recess to the Finance, Public Safety, and Public Services Committees at 7:12 p.m. Trustee McGarrah seconded. On the call of the roll, the vote was as follows: Ayes: Trustees Flood, Jordan, Jorissen, and McGarrah Nays: None Absent: Trustees Knoll and Stach Motion Carried
Finance
1. On May 1, 2017, the Board is scheduled to adopt an Ordinance establishing Special Service Area Number 30 (SSA No. 30) and authorize the issuance of alternative revenue bonds to pay the costs of the project. In prior discussions, it was noted that the anticipated annual SSA taxes will be slightly higher for residential properties included in SSA No. 30 than for previous SSAs. Staff’s review determined that the primary reason is that many of the properties located within SSA No. 30 are larger than in most other areas of the Village and that the average equalized assessed valuations (EAVs) are lower. In addition, the Hinsdale Golf Club has a significantly lower EAV than residential properties. In order to maintain the schedule for the alternative revenue bond issuance, staff asked the Board to determine how to proceed with financing the cost of the reconstruction. After discussion, it was the consensus of the Board to follow the same general rules established for previous SSAs to maintain consistency.
Public Safety
1. On July 17, 2013, the Village entered into an Intergovernmental Agreement (IGA) with six other municipalities and entities for the sharing of a public safety radio and microwave communications network. Since then, each of those municipalities and entities has consolidated or moved their dispatch centers to either DuPage Public Safety Communications (Du-Comm) or Addison Consolidated Dispatch Center (ACDC). Therefore, Fire Chief Leahy recommended terminating the 2013 IGA and providing for the distribution of the assets of the network to Du-Comm and ACDC. A Resolution was presented for adoption that approves the termination of the 2013 IGA and the adoption of the Termination Agreement.
Public Services
1. Staff requested approval of the annual Motor Fuel Tax (MFT) Resolution for Maintenance under the Illinois Highway Code and the associated Municipal Estimate of Maintenance Costs, which itemizes projects, materials, and maintenance activities, in the amount of $276,550. The MFT Resolution is submitted annually to the State of Illinois Department of Transportation to document proposed MFT expenditures throughout the budget year.
2. On April 3, 2017, the Board authorized the removal and replacement of the Village Hall roof. The contractor for the project provided sample architectural roof shingles in a variety of colors to review. Staff asked for the Board’s input regarding a color choice. The Board authorized staff or members of the Downtown Design Review Commission to choose the color of the new shingles.
6. Reconvene The Village Board Meeting
Trustee Jordan moved to reconvene the Village Board meeting at 7:25 p.m. Trustee Jorissen seconded. On the call of the roll, the vote was as follows: Ayes: Trustees Flood, Jordan, Jorissen, and McGarrah Nays: None Absent: Trustees Knoll and Stach Motion Carried
7. Addresses From The Audience – Agenda Items
Resident Ken Hall stated that he does not think it is necessary to involve the Downtown Design Review Commission to choose the new Village Hall roof color.
8. Consent Agenda/Omnibus Vote
Item 8.3 was removed from the Consent Agenda. Trustee Jordan moved to approve the Consent Agenda as amended and then itemized by Trustee Flood. Trustee McGarrah seconded. On the call of the roll, the vote was as follows: Ayes: Trustees Flood, Jordan, Jorissen, and McGarrah Nays: None Absent: Trustees Knoll and Stach Motion Carried
8.1. Approval of the Regular Village Board Meeting Minutes of April 3, 2017 – OMNIBUS VOTE
8.2. Approval of Claims Ordinance 17-04-02 – OMNIBUS VOTE
8.3. Adoption of A Resolution Appointing an Authorized Agent for the Illinois Municipal
Retirement Fund – [Removed From The Consent Agenda]
8.4. Adoption of A Resolution Terminating the Intergovernmental Agreement between the Villages of Clarendon Hills, Downers Grove, Westmont, Hinsdale, and Willow Springs, the Tri State Fire Protection District, and DuPage Public Safety Communications (Du-Comm) for the Southeast DuPage County Communications and Radio Networks (Resolution No. R-17-20) – Omnibus Vote
8.5. Adoption of the Annual Illinois Department of Transportation Resolution for Maintenance under the Illinois Highway Code in the amount of $276,550.00 (MFT Funds) (Resolution No. R-17-21) – Omnibus Vote
9. Reports Of Officers
• Village Manager Barr reported that the green Post Office transfer box at the corner of Golf and Burlington Avenues has been removed by the Post Office. He stated that he and Community Development Director Ungerleider recently attended a DuPage Mayors and Managers meeting regarding transit oriented development and that the 229 Park Avenue project was highlighted. He noted that the participants in attendance were very complimentary of the project, the process, and the people involved, especially Community Development Director Ungerleider. Manager Barr also noted that the Planting Partners Program is underway and that the downtown beds have been planted with spring flowers. He acknowledged this year’s sponsors and The English Garden for participating in the program.
• Assistant to the Village Manager Creer noted that The English Garden will be replacing the flowers in the planting beds in the spring, summer, and fall, and adding winter greens in December. He also reported that the Special Events Committee met last week to finalize the line-up for the bands, food vendors, and beverages for the summer concerts. He noted that concerts are scheduled every Wednesday from June 21 through August 2 except for July 5 because of the 4th of July holiday.
• Finance Director Potempa announced that Kimberly Swiderek has accepted the Assistant Finance Director position. Ms. Swiderek has over ten years of municipal auditing experience and possesses an in-depth knowledge of governmental accounting. She is scheduled to begin work on Monday, April 24.
• Public Works Director Millette provided an update on the status of the 2017 water main improvement project. He also noted that Public Works crews began the spring mowing cycle today and that they are continuing to trim parkway trees. Approximately 75 new trees are anticipated to be planted in the next two weeks. Director Millette reminded everyone that the annual Public Works Open House is scheduled for May 19 from 2:00 p.m. to 6:00 p.m. He noted that the Police Department will also be participating in this year’s Open House.
• Community Development Director Ungerleider announced that the Villages of Clarendon Hills and Westmont are scheduled to host an Earth Day groundbreaking celebration at the future site of the Richmond Education Gardens on April 22 from 10:00 a.m. to 12:00 p.m. He acknowledged each of the local partners that will be participating in the event. Director Ungerleider reported that he attended a pre-construction meeting today regarding the 229 Park Avenue project. It is anticipated that the exterior of the building will be completed in approximately ten months and the interior of the building will be completed in the winter months. He noted that the project will also include the reconstruction of the Walker Avenue alley and that the developer will keep the businesses to the south apprised of the work schedule. He announced that the ZBA/PC is scheduled to conduct two public hearings on April 27 to consider special uses for the two new pilates facilities that will be located at 156 Burlington Avenue and at 4 Walker Avenue.
10. Other Business
Trustee Jordan asked when residents need to begin using yard waste stickers. Assistant to the Village Manager Creer stated that yard waste pick-up began on April 1 and that stickers are required to be affixed to each yard waste container or bag through September but that free leaf pick-up service is provided in October and November.
11. Executive Session – There was none.
12. Adjournment
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