Dupage Policy Journal

DuPage County Public Works Committee met March 21.

Here is the agenda as provided by the Committee:

1. CALL TO ORDER

2. ROLL CALL

3. PUBLIC COMMENT

4. APPROVAL OF MINUTES

A. Public Works Committee - Regular Meeting - Tuesday March 7th, 2017

5. CONSENT ITEMS

A. Consent Item -- Center Point Energy Services - Contract Close

B. Consent Item -- Prism Mechanical - Contract Close

C. Consent Item -- RJ. Keck Supply - Contract Close

D. Consent Item -- Tee Jay Service Co. - Contract Close

E. Consent Item -- Washburn Machinery - Contract Close

F. Consent Item -- Selsors Pumping Service Inc. - Contract Close

G. Consent Item -- HOH Water Technology Inc. - Contract Close

H. Consent Item -- Centerpoint Energy - Contract Close

I. Consent Item -- ComEd - Contract Close

J. Consent Item -- Nicor - Contract Close

K. Consent Item -- LAI Ltd - Contract Close

L. Consent Item -- CDW-Government - Contract Close

M. Consent Item -- Elmhurst Chicago Stone - Contract Close

N. Consent Item -- Centrisys Corporation - Contract Close

O. Consent Item -- Data West Corporation - Contract Close

P. Consent Item -- Phoenix Systems & Service Inc. - Contract Extension Only

Q. Consent Item -- Ferguson Enterprise Inc. - Contract Extension

R. Consent Item -- Weatherproofing Technologies Inc. - Contract Extension

6. CLAIMS REPORT

A. Payment of Claims -- Public Works, Drainage, Facilities Management

7. JOINT PURCHASING AGREEMENT

A. FM-P-0110-17 Recommendation for the approval of a contract purchase order to Graybar

Electric, to furnish and deliver electrical supplies, as needed for the County facilities, for

the period April 1, 2017 through March 31, 2018, for Facilities Management for a total

contract amount not to exceed $175,000.00, per cooperative purchasing agreement

pricing in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" U.S.

Communities MA-IS-1340234-14

B. 2017-90 Recommendation of the approval of a contract purchase order to MSC

Industrial Supply Company, for miscellaneous maintenance, repair and operation parts

and supplies for routine and as-needed maintenance, for Public Works, for the period

March 21, 2017 through June 30, 2018, for a contract total amount not to exceed

$18,000.00, per WSCA/NASPO #1862, pricing in compliance with ILCS 525/2

"Government Joint Purchasing Act"

C. PW-P-0111-17 Recommendation of the approval of a contract purchase order to Graybar

Electric, to provide electrical supplies as needed, for Public Works, for the period April

1, 2017 through March 31, 2018, for a contract total amount not to exceed $150,000.00,

per US Communities #MA-IS-1340234, pricing in compliance with ILCS, 525/2

"Government Joint Purchasing Act"

D. 2017-91 Recommendation of the approval of a contract purchase order to Fastenal

Company, for miscellaneous maintenance, repair and operation parts and supplies for

routine and as-needed maintenance, for Public Works, for the period March 21, 2017

through June 30, 2018, for a contract total amount not to exceed $20,000.00, per

WSCA/NASPO #1862, pricing in compliance with ILCS 525/2 "Government Joint

Purchasing Act"

E. 2017-92 Recommendation of the approval of a contract purchase order to Office Depot to

furnish and deliver miscellaneous office supplies as needed, for Public Works, for the

period March 21, 2017 through February 28, 2018, for a contract total amount not to

exceed $10,000.00, per National IPA/TCPN Contract #R141703, pricing in compliance

with ILCS 525/2 "Government Joint Purchasing Act"

F. FM-P-0109-17 Recommendation for the approval of a contract purchase order to Smiths

Detection, to furnish, deliver and install a replacement Hi-Scan 6046si X-Ray Inspection

Systems for the Judicial Office Facility, for the period March 15, 2017 through

November 30, 2017, for a total contract amount not to exceed $40,880.94, per General

Services Administration's (GSA) cooperative purchasing agreement pricing, in

compliance with 30ILCS 525/2 "Governmental Joint Purchasing Act"

8. LOW QUOTE

A. 2017-93 Recommendation for the approval of a contract purchase order to Rental Max,

for rental of four (4) Toro Dingos for the cleaning of aeration tanks at the Woodridge

Greene Valley Wastewater Facility, for Public Works, for a contract total amount not to

exceed $10,000.00, per low quote Q17-051BF

9. BID AWARD

A. FM-P-0112-17 Recommendation for the approval of a contract purchase order to

Warehouse Direct, to furnish and deliver housekeeping supplies and cleaning chemicals,

as needed, for the County campus, for Facilities Management, for the period March 29,

2017 through March 28, 2019, for a total contract amount not to exceed $38,000.00, per

lowest responsible bid #17-014-BF

B. 2017-94 Recommendation for the approval of a contract purchase order to All American

Paper Co., to furnish and deliver housekeeping supplies and cleaning chemicals, as

needed, for the County campus, for Facilities Management, for the two year period

March 29, 2017 through March 28, 2019, for a total contract amount not to exceed

$18,000.00, per lowest responsible bid #17-014-BF

C. 2017-95 Recommendation for the approval of a contract purchase order to Pyramid

School Products, to furnish and deliver housekeeping supplies and cleaning chemicals, as

needed, for the County campus, for Facilities Management, for the two year period

March 29, 2017 through March 28, 2019, for a total contract amount not to exceed

$8,000.00, per lowest responsible bid #17-014-BF

D. 2017-96 Recommendation for the approval of a contract purchase order to DuKane

Asphalt Co., for the purchase of bituminous paving materials for the northeastern region

of the County, for Public Works, for the period April 1, 2017 through March 31, 2018,

for a total contract amount not to exceed $8,000.00, per lowest responsible bid #17-

025GV

E. 2017-97 Recommendation for the approval of a contract purchase order to DuPage

Materials Corp., to purchase bituminous paving materials for the central region of the

County, for Public Works, for the period April 1, 2017 through March 31, 2018, for a

total contract amount not to exceed $20,000.00, per lowest responsible bid #17-025GV.

F. 2017-98 Recommendation for the approval of a contract purchase order to Plote

Construction, Inc., for bituminous paving materials for Public Works and Facilities

Management Departments, for the period April 1, 2017 through March 31, 2018, for a

total contract amount not to exceed $20,000.00, per lowest responsible bid #17-025GV

G. PW-P-0113-17 Recommendation of the approval of a contract purchase order to

Elmhurst Chicago Stone Co., for coarse and fine aggregates for the southern region of the

County, for the period April 1, 2017 through March 31, 2018, for a total contract amount

not to exceed $50,000.00, per lowest responsible bid #17-026GV

H. 2017-99 Recommendation for the approval of a contract purchase order to Vulcan

Construction, for coarse and fine aggregates for the northern region of the County, for

Public Works, for the period April 1, 2017 through March 31, 2018, for a total contract

amount not to exceed $15,000.00, per lowest responsible bid #17-026GV

I. PW-P-0114-17 Recommendation of the approval of a contract purchase order to Ozinga

Ready Mix Concrete, Inc., for purchase of Class SI concrete for Public Works and

Facilities Management, for the period April 1, 2017 through March 31, 2018, for a

contract total amount not to exceed $55,000.00, per lowest responsible bid #17-027GV

J. 2017-100 Recommendation for the approval of a contract purchase order to Route 66

Asphalt, for the purchase of bituminous paving material for the southern region of the

County, for Public Works, for the period April 1, 2017 through March 31, 2018, for a

total contract amount not to exceed $20,000.00, per lowest responsible bid #17-025GV.

10. BID RENEWAL

A. 2017-101 Recommendation for the approval of a contract purchase order to The SherwinWilliams

Company, to furnish and deliver paint and painting supplies, as needed for

County facilities, for Facilities Management, for the period April 12, 2017 through April

11, 2018, for a total contract amount not to exceed $19,230.63, per renewal option under

bid award #15-056-GV, second option to renew.

B. FM-P-0115-17 Recommendation for the approval of a contract purchase order to Ashland

Door Solutions, LLC., to provide door maintenance, door sales and installation, as

needed for County facilities, for Facilities Management, for the period April 15, 2017

through April 14, 2018, for a total contract amount no to exceed $45,960.00, per renewal

option under bid award #15-054-BF, second option to renew

11. AUTHORIZATION TO TRAVEL

A. Authorization to Travel -- Request for one Public Works staff member to travel to East

Peoria, Illinois on April 5-7, 2017 to attend the Illinois Association of Public

Procurement Officials 2017 Spring training conference and supplier exposition. The

conference covers communication and conflicts issues in the area of procurement along

with cooperative strategies. Cost for the conference includes registration, lodging, and

per diem for a total amount not to exceed $412.25.

12. OLD BUSINESS

13. NEW BUSINESS

14. ADJOURNMENT