Roselle Committee of the Whole met Monday, Jan. 23.
Here is the agenda as provided by Roselle:
APPROVED 2/13/2017
COMMITTEE OF THE WHOLE
JANUARY 23, 2017
Meeting Held at Roselle Village Hall Council Chambers 31 S. Prospect Roselle, IL. 60172
7:51 P.M.
Chaired by Mayor Smolinski
PRESENT: Mayor Smolinski, Trustees Berkshire, Dahlstrom, Devitt, Domke, Trejo ABSENT: Trustee Maglio
OTHERS PRESENT: Jeff O’Dell, Jason Bielawski, Steve Herron, Roman Tarchala, Dan Anderson, Mark Bozik, Natalie Engel, Tom Dahl, Victor Ramirez, Greg Gruen and Karen Schulz.
2. APPROVE PREPARED AGENDA
Motion by Trustee Devitt, second by Trustee Dahlstrom, to Approve the Agenda as Presented. Upon voice vote: MOTION CARRIED.
3. CITIZEN COMMENTS/QUESTIONS - None
4. 2016 – 2018 STRATEGIC PLAN STATUS REPORT #1 – Jeffrey O’Dell
The Village Board adopted its 2016 – 2018 Strategic Plan on August 8, 2016. Since then, the Village Board and staff have worked closely together on many of the Action Items developed to accomplish the Strategic Initiatives outlined in the Strategic Plan. The purpose of Status Report #1 is to provide the Village Board with an update on those Action Items to ensure staff has appropriately interpreted and carried out these various Strategic Initiatives.
The Strategic Plan identifies the four Strategic Priorities of Fiscal Sustainability, Effective Governance, Infrastructure, and Economic Development. The Village Board has determined that these are its highest priorities over the next two years.
Overall, targets for Fiscal Sustainability have already been met. The FY 2017 Adopted Budget reflects General Fund reserves in excess of 35%, annual expenditure increases below 2%, and a fully funded 5 year Capital Improvement Plan. With regards to Effective Governance, the Village has enhanced opportunities for increased citizen engagement and business partnership with successful special events like the combined Police and Fire Department Open House and Main Street Holiday Cocoa Crawl. The most has been accomplished with the Infrastructure Priority as an expanded Street Improvement Program was completed, request for qualifications were conducted and professional services agreements approved for municipal engineering, water and wastewater infrastructure projects, and several IEPA related projects. Victor Ramirez, Interim Director of Public Works and Greg Gruen, Interim Village Engineer provided the Village Board with a brief PowerPoint presentation highlighting staff’s progress on the 2017 Street Improvement, Surface Transportation, and Water Main Improvement programs. Project should begin in May 2017. There will be a third party company brought in to provide accurate measurements for the pipeline replacements to be completed. EPA requires a full water service line replacement for residential homes, where lead service lines are found. There are no service line replacements due to lead pipes anticipated for the 2017 project. The Village Board will develop policies determining who will be responsible for the service line replacement costs.
Trustee Dahlstrom asked if there an estimated cost for the third party company being brought in ascertain pipe line measurement? The approximate cost would be $25,000? This an unbudgeted item that would require going out for bid. She then asked to receive a hard copy of tonight’s power point presentation. There will be electronic copies provided to all the trustees.
Trustee Domke asked if the restoration and restriping is part of this project. Yes
All Board Members questioned what type of replacement material will be used. The material is an upgraded PVC product.
Thorndale is one of the streets scheduled for replacement during the Rose Parade Event. There is a meeting scheduled with the Chamber to re-route the parade to Hattendorf.
Trustee Berkshire suggested that a chart be created that explains a projected area completion schedule, because the project span will cover such a large area over several years. Yes.
Natalie Engel, Economic Development Coordinator provided the Village Board with a brief overview of staff’s progress with the Request for Qualifications (RFQ) for the Village owned property on N. Roselle Rd. She also updated the Board on the redevelopment agreement with Amperage Electric. These 2 areas are the main focus of the Comprehensive Plan that were highlighted.
Mayor Smolinski asked when the public hearings will begin on the N. Roselle Rd. redevelopment property. Once the project plans are created. Trustee Dahlstrom questioned what nearby properties will be notified of the proposed development project? All properties within250 ft., not including right of way area for the public hearings and 500 ft. overall radius from the project site, will receive regular mailing notifications. Have there been any submittals? No. Trustee Devitt asked if there any plans for other development projects for this area. No
Trustee Domke commented that the board shouldn’t limit what a future developer may present. We should be open to suggestions from the developer and residents for all ideas and suggestions they may have for the property.
It was noted in the Comprehensive Plan that the developer(s) meet a specific requirement of preserving the integrity of the surrounding community.
Trustee Berkshire thanked Natalie for her efforts to address the concerns of some Trustees about a change of directions to develop the area. The Board gave specific direction for a hotel concept. Mayor Smolinski responded with a reminder that the hotel development is the highest and best use for tax income return to benefit the community. Trustee Dahlstrom reminded everyone what the Comprehensive Plan directions were for this property. Trustee Devitt wanted it noted that he has strongly opposed the hotel concept from the beginning and he still strongly opposes it now. Trustee Domke wants the board to expand the possibilities that would be considered highest and best use of the property, which may or may not be a hotel. He would like the Board to remain open minded for different development ideas that may be presented.
The Amperage project was also highlighted in the presentation. The project will be completed in phases. An expanded business district is being created due to the addition of new property that Amperage has acquired. There will be a Public Hearing on February 7, with a presentation at one of the March board meetings.
The establishment of an Annexation Policy is being worked on.
Trustee Berkshire added that the Cocoa Crawl & Celebrate the Season is an ongoing event and should not be considered “complete”, as noted on the Strategic Plan Report. Trustee Dahlstrom commented that a Citizens’ Police Academy should be added to the Strategic Plan Report.
5. INTERIM DIRECTOR OF PUBLIC WORKS CONTRACT STATUS – Jeff O’Dell
Staff is recommending an increase in the weekly hours for the contractual Interim Director of Public Works. The request is for no more than 5 additional hours per week or 20 hours per month and not to exceed $2,400 per month.
The Board agreed to the staff’s request to increase the weekly hours.
6. EXECUTIVE SESSION
Motion by Trustee Devitt, second by Trustee Domke, to go into an Executive Session at 8:47 p.m. pursuant to the requirements of the Illinois Open Meetings Act under Exemptions 5 ILCS 120/2 (c) to discuss Executive Session Minutes, Real Property, Risk Management, 2 Litigation, and 1 Collective Bargaining and Personnel.
ROLL CALL: AYES: Devitt, Domke, Berkshire, Dahlstrom, Trejo, NAYS: ABSENT: Maglio MOTION CARRIED.
ADJOURN EXECUTIVE SESSION Motion by Trustee Devitt, second by Trustee Domke, to Adjourn the Executive Session at 9:25 p.m. Upon Voice Vote: MOTION CARRIED.
7. CITIZEN COMMENTS/QUESTIONS – None
8 OTHER BUSINESS – None
9. MOTION TO ADJOURN COMMITTEE OF THE WHOLE MEETING.
Motion by Trustee Dahlstrom second by Trustee Trejo to Adjourn Committee of the Whole at 9:26 p.m. Upon Voice Vote: MOTION CARRIED.
Alerts Sign-up