Du Page County Public Works Committee met Feb. 7.
Here is the agenda as provided by the Committee:
1. Call to order
2. Roll call
3. Public comment
4. Approval of minutes
A. Public Works Committee - Regular Meeting - Tuesday January 17th, 2017
5. Budget transfers
A. Budget Transfers -- Request for Transfer of Funds - $23,000.00 from 1000-3200-54060 (Drainage System Infrastructure) to 1000-3200-54120 $23,000.00 (Automotive Equipment) - Transfer needed for replacement vehicle.
B. Budget Transfers -- Request for Transfer of Funds - $80,000.00 from 2000-2555-53828 (Contingencies), $532,000.00 from 2000-2640-54070 (Waste Wtr Sys Infrastructure) to 2000-2555-53610 $5,000.00 (Instruction & Schooling), 2000-2665-51000 $75,000.00 (Benefit Payments), 2000-2640-54080 $532,000.00 (Water Distr Sys Infrastructure) - Transfer needed for control class for 2 staff members and to cover benefit payments to staff. Correct line item for water infrastructure projects.
6. Consent items
A. Consent Item -- Commercial Electronic Systems - Contract Close
B. Consent Item -- Red Wing Shoe Store - Contract Close
7. Claims report
A. Payment of Claims -- Public Works, Drainage, Facilities Management
8. Intergovernmental agreements
A. FM-R-0160-17 RESOLUTION -- Intergovernmental Agreement between the County of DuPage, Illinois, the DuPage County Emergency Telephone System Board and DuPage Public Safety Communications (DU-COMM), regarding the construction, maintenance, and lease of a public communications facility
9. Professional services agreement
A. PW-P-0063-17 Recommendation for the approval to enter into an Agreement between the County of DuPage, Illinois and Christopher Burke Engineering, Ltd. for Professional Design, Permitting, and Bidding Services for Liberty Park Drainage improvements, for Public Works, for the period February 14, 2017 through November 30, 2017, for a total contract amount not to exceed $50,000.00, Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq.
B. 2017-48 Recommendation for the approval of a contract purchase order to Weatherproofing Technologies Inc., for Professional Masonry Consulting Services, for Facilities Management, for the period February 8, 2017 through November 30, 2017, for a total contract amount not to exceed $16,000.00, Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b)
C. FM-P-0061-17 Recommendation for the approval of a contract purchase order to Wight Construction Services, Inc., to provide Professional Construction Management services under a Construction Manager at Risk/Guaranteed Maximum Price method of delivery, for the DU-COMM relocation project and various campus improvements, for Facilities Management, for the period through March 31, 2019, for a total contract amount not to exceed $15,790,004.00, Professional Services in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et. seq. vetted through a qualification based selection process (Architects, Engineers and Land Surveyors). (Funding: DU-COMM $9,802,610; ETSB $4,000,000; Stormwater $97,623-previously approved; Division of Transportation $650,486; and Facilities Management $1,239,285)
10. Sole source
A. PW-P-0064-17 Recommendation for the approval of a contract purchase order to Standard Equipment Co., to furnish and deliver Vactor truck replacement parts and service, for Public Works, for a two year period March 1, 2017 through February 28, 2019, for a contract total amount not to exceed $50,000.00, per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source
B. 2017-49 Recommendation for the approval of a contract purchase order to Grundfos Water Utility for the evaluation and repair to raw pump #1 at the Woodridge Wastewater Treatment Plant for Public Works, for a contract total amount not to exceed $19,750.00, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids.
11. Bid award Agenda Public Works Committee February 7, 2017
A. FM-P-0065-17 Recommendation for the approval of a contract purchase order to Fox Valley Fire & Safety Company, Inc., for annual fire extinguisher inspection, testing, maintenance services and new equipment for County facilities, for Facilities Management, for the two year period February 15, 2017 through February 14, 2019, for a total contract amount not to exceed $27,284.20, per lowest responsible bid #17-006-BF
B. 2017-50 Recommendation for the approval of a contract purchase order to Professional Plumbing Group, Inc d/b/a PlumbMaster Inc., to furnish and deliver plumbing supplies, by the specified manufacturers at discounted rates, as needed for County Facilities, for the period February 15, 2017 through February 14, 2018, for a total contract amount not to exceed $10,000.00, per lowest responsible bid #17-010-JM
C. FM-P-0066-17 Recommendation for the approval of a contract purchase order to Team Pipe & Supply Co d/b/a Royal Pipe & Supply Co., to furnish and deliver plumbing supplies, by the specified manufacturers at discounted rates, as needed for County Facilities, for the period February 15, 2017 through February 14, 2018, for a total contract amount not to exceed $35,000.00, per lowest responsible bid #17-010-JM
D. FM-P-0067-17 Recommendation for the approval of a contract purchase order to HP Products Corporation a Ferguson Enterprise, to furnish and deliver plumbing supplies, by the specified manufacturers at discounted rates, as needed for County Facilities, for Facilities Management, for the period February 15, 2017 through February 14, 2018, for a total contract amount not to exceed $95,000.00, per lowest responsible bid #17-010-JM.
12. Bid renewal
A. PW-P-0068-17 Recommendation for the approval of a contract purchase order to KA Steel Chemicals, Inc., for the purchase of sodium hypochlorite for the Woodridge and Knollwood Wastewater Treatment Facilities, for the period April 1, 2017 through March 31, 2018, for a contract total amount not to exceed $70,000.00, per renewal option under bid award #14-024-BF, final option to renew.
13. Contract increase
A. Change Order -- TE-CO-0006A-16 - Amendment to Resolution TEp-0006-16 (TEp- 007A-12), issued to AT&T, for local telecommunication services for Public Works, to increase the contract amount by $50,000.00, resulting in a new contract total amount of $335,000.00, an increase of 17.54%. (County Contract 462-0001 SERV)
14. Authorization to travel
A. Authorization to Travel -- Request for one Water Facilities Operator to travel to Springfield, Illinois on March 21-22, 2017 to attend the WATERCON 2017 Conference. The Conference covers potable water, wastewater, and stormwater issues, along with several technical presentations and numerous exhibits. Expenses to include: registration, lodging, meals, and gas for an approximate cost of $585.00
B. Authorization to Travel -- Request for one Engineering Technician to travel to Madison, Wisconsin on April 4-5, 2017 to attend the Municipal Engineering Fundamentals for Non-Engineers. The course provides an overview of engineering standards, methods, and concepts. The course provides fundamentals to plan and design new infrastructure, and maintain and improve existing infrastructure. Expenses to include: registration, lodging, and meals, s for an approximate cost of $1,435.20
C. Authorization to Travel -- Request for one staff member to travel to Milwaukee, Wisconsin on March 28, 2017 through March 30, 2017 to attend Johnson Controls Institute, Course #365 Metasys DX-9100 Operations/Troubleshooting. Expense to include registration, lodging, meals and mileage for an approximate cost of $1,972.50.
D. Authorization to Travel -- Request for one staff member to travel to Milwaukee, Wisconsin on March 6, 2017 through March 10, 2017 to attend Johnson Controls Institute, Course #364 Metasys DX-9100 Engineering. Expense to include registration, lodging, meals and mileage for an approximate cost of $2,800.50.
E. Authorization to Travel -- Request for one staff member to travel to Milwaukee, Wisconsin on April 11, 2017 through April 13, 2017 to attend Johnson Controls Institute, Course #4707 Metasys FEC Systems Engineering. Expense to include registration, lodging, meals and mileage for an approximate cost of $1,972.50.
15. Informational
A. FI-R-0157-17 RESOLUTION -- Inter-fund Loan from the General Fund to the County Infrastructure Fund and to the DU-COMM Construction Fund $4,000,000
B. FI-R-0158-17 RESOLUTION -- Creation and Appropriation of the DU-COMM Construction Fund Company 6000, Accounting Unit 1223 $10,800,000
C. FI-R-0159-17 RESOLUTION -- Additional Appropriation in the County Infrastructure Fund for Energy Efficiency and Capital Improvement Projects Company 6000 Accounting Unity 1220 $2,713,000
16. Old business
A. Action Item -- Approval of Findings - Schneider Billing Appeal
B. Action Item -- Darien Park District IGA - Approval of Revisions and Exhibits
17. New business
18. Adjournment
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