DuPage County Technology Committee met Jan. 10.
Here is the agenda as provided by the Committee:
1. Call to order
2. Roll call
3. Chairman's remarks
4. Public comment
5. Approval of minutes
A. Technology Committee - Regular Meeting - Tuesday December 13th, 2016
6. Action items
A. Budget Transfers -- Budget adjustment of $250,000.00 from 1000-1160-54100-1110 (IT Equipment) to 1000-1160-52100-1110 (IT Equipment - Small Value) to cover the cost of the infrastructure cabling project, for Information Technology.
B. TE-P-0047-17 Recommendation for the approval of a contract purchase order to Imaging Systems, Inc., d/b/a IDT to provide phase two (2) of the Document Management System for the Supervisor of Assessments, including designing, configuring and building an automated township notification process, for the period of January 11. 2017 Through November 30, 2017, for a contract total amount of $63,875.00, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids - Sole Source. IDT is the OnBase approved provider for their products.
C. TE-P-0048-17 Recommendation for the approval of a contract purchase order to KARA Company, Inc., for the management of the County GPS CORS sites, to include operating, monitoring and upgrading of software and firmware, for Information Technology - GIS Division. This contract covers the period of January 1, 2017 through December 31, 2017, for a contract total amount of $39,500.00, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids - Sole Source. KARA Company is the only known vendor for this service.
D. TE-P-0049-17 Recommendation for the approval of a contract purchase order to CDWG, Inc., for the renewal of the Microsoft Premier Support Agreement for the period of February 1, 2017 through January 31, 2018, for Information Technology, for a contract total of $76,436.82, per the Illinois Microsoft EA Cooperative Purchasing Agreement. This is the only method for the County to procure this service from Microsoft.
E. 2017-33 Recommendation for the approval of a contract purchase order to Alphagraphics, Inc. to furnish and deliver printed letterhead and documents for DuPage County departments, for the period of February 1, 2017 through January 31, 2018, for a contract total amount of $12,000.00. This is a twelve (12) month contract, subject to three (3) additional twelve month renewals per low quote Q16-248-GV
F. 2017-35 Recommendation for the approval of a contract purchase order to Imaging Systems, Inc., d/b/a Integrated Document Technologies (IDT) for the annual Hyland Software Assurance renewal for various departments for the period of January 1, 2017 through January 31, 2018, for Information Technology, for a contract total amount of $22,533.46, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids – Sole Source. IDT is the OnBase approved provider for their products.
G. Change Order -- TE-P-0589A-15 - Amendment to County Contract 1508-0001-SERV, issued to Verizon Wireless to provide wireless services including basic cellular voice, smartphones, wireless data and push-to-talk for Information Technology, to increase the contract by $5,510.00 in order to pay the final invoices for FY16, resulting in a new contract total amount of $194,010.00, an increase of 2.92%.
H. Change Order -- TEp-056E-12 - Amendment to Resolution TEp-056D-12 (County Contract 1000002 BOND), issued to Ciber, Inc., for ERP software implementation services, for Information Technology, to update the scope of work and increase the contract by $22,800.00 in order to add limited functional application support for the HR and Payroll modules for the Human Resources department, resulting in a new contract total amount of $4,106,878.00, an increase of 0.56% resulting in a cumulative increase of 3.45%.
I. Authorization to Travel -- Approval is requested to have the Chief Information Officer attend the Illinois City/County Management Association (ILCMA) 2017 Winter Conference in Peoria, Illinois from February 8, 2017 through February 9, 2017 for an approximate cost of $375.00.
7. INFORMATIONAL ITEMS
A. JPS-P-0024-17 Recommendation for the issuance of a contract purchase order to SourceHOV for annual renewal for maintenance to support the Kodak i1860 scanners for the Circuit Court Clerk for the period of December 1, 2016 through November 30, 2017, for a contract total no to exceed $34,350.00, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids - Sole Source.
B. Change Order -- Amendment to County Contract 1434-0001 SERV, issued to Verizon Wireless, for wireless services for cellular phones, laptop and IPads, for Stormwater Management to increase the encumbrance in the amount of $2,717.52 to pay final invoices, for an amended County Contract total not to exceed $17,717.52, an increase of 18.12%.
8. Old business
9. New business
10. Adjournment
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=7395&Inline=True
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