Dupage Policy Journal

The DuPage County Health and Human Services Committee met Sept. 20 to purchase new Surface Pro laptops.

Here is the meeting's agenda, as provided by the county:

DU PAGE COUNTY HEALTH & HUMAN SERVICES DRAFT SUMMARY September 20, 2016 Regular Meeting 10:20 AM ROOM 3500A 421 NORTH COUNTY FARM ROAD WHEATON, IL 60187 DuPage County Page 1 ***MEETING WILL COMMENCE AT 10:20 AM OR IMMEDIATELY FOLLOWING THE PUBLIC HEARING FOR THE DUPAGE CONVALESCENT CENTER WINDOW PROJECT.*** 1. CALL TO ORDER 10:20 AM meeting was called to order by Chair Robert L Larsen at 10:20 AM. 2. ROLL CALL PRESENT: Larsen, Tornatore, Chaplin, Grant, Khouri ABSENT: Grasso 3. PUBLIC COMMENT No public comments were received at this meeting. 4. CHAIRMAN'S REPORT - CHAIR LARSEN Chairman Larsen congratulated the DuPage Convalescent Center on a successful Fall Festival. Jennifer Ulmer, Administrator of the DuPage Convalescent Center, anticipates the final profit for the annual fund raiser will be over $25,000.00. 5. APPROVAL OF MINUTES Health & Human Services - Regular Meeting - Sep 6, 2016 10:15 AM RESULT: ACCEPTED [UNANIMOUS] MOVER: Elizabeth Chaplin, District 2 SECONDER: Amy L Grant, District 4 AYES: Larsen, Tornatore, Chaplin, Grant, Khouri ABSENT: Grasso 6. COMMUNITY SERVICES - MARY KEATING Minutes Health & Human Services September 20, 2016 DuPage County Page 2 A. CS Requests That Also Require Finance And/Or County Board Approval 1. Grant Proposal Notifications -- Aging Case Coordination Unit Fund PY17 - $1,218,973 RESULT: APPROVED [UNANIMOUS] MOVER: Sam Tornatore, Vice Chair SECONDER: Elizabeth Chaplin, District 2 AYES: Larsen, Tornatore, Chaplin, Grant, Khouri ABSENT: Grasso 2. FI-R-0624-16 RESOLUTION -- Acceptance And Appropriation of the Aging Case Coordination Unit Fund PY17 $5,161,897, Company 5000 Accounting Units 1660 and 1720 RESULT: APPROVED [UNANIMOUS] MOVER: Elizabeth Chaplin, District 2 SECONDER: Sam Tornatore, Vice Chair AYES: Larsen, Tornatore, Chaplin, Grant, Khouri ABSENT: Grasso 3. HHS-R-0625-16 RESOLUTION -- Authorization of Applications for Community Development Block Grant (CDBG) funding for PY17 RESULT: APPROVED [UNANIMOUS] MOVER: Tonia Khouri, District 5 SECONDER: Elizabeth Chaplin, District 2 AYES: Larsen, Tornatore, Chaplin, Grant, Khouri ABSENT: Grasso 4. Change Order -- HHS-P-0491A-15 - Amendment to Resolution HHS-P-0491-15, issue to PACE Suburban Bus to provide transportation services for approved DuPage County veterans through RIDE DU PAGE for DuPage County Human Services and Veterans Assistance Commission, to increase the encumbrance in the amount of $16,000 resulting in an amended contract total amount not to exceed $50,000.00, an increase of 47.06%. (1260) A question regarding the 47.06% increase prompted Mary Keating, Director of Community Services, to explain that the Veterans Assistance Commission uses PACE Suburban Bus to provide transportation for veterans to Hines Hospital. The Minutes Health & Human Services September 20, 2016 DuPage County Page 3 fees are 100% driven by utilization; the increase is due to a higher than anticipated utilization of services. RESULT: APPROVED [UNANIMOUS] MOVER: Amy L Grant, District 4 SECONDER: Elizabeth Chaplin, District 2 AYES: Larsen, Tornatore, Chaplin, Grant, Khouri ABSENT: Grasso B. CS Requests for Parent Committee Final Approval 2016-273 Recommendation for the approval of a contract purchase order to CDWG for the purchase of five (5) Surface Pro laptops, four (4) HP EliteBook laptops, four (4) LaserJet Pro printers and one (1) wireless Presenter with Laser Pointer for Community Services, for a contract total amount not to exceed $11,808.92, Per cooperative purchasing agreement pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" (Senior Services/CCU Grant) RESULT: APPROVED [UNANIMOUS] MOVER: Tonia Khouri, District 5 SECONDER: Sam Tornatore, Vice Chair AYES: Larsen, Tornatore, Chaplin, Grant, Khouri ABSENT: Grasso 7. COMMUNITY DEVELOPMENT COMMISSION - MARY KEATING A. CDC Requests That Also Require Finance And/Or County Board Approval 1. HHS-R-0626-16 RESOLUTION -- Recommendation for approval of a Second Modification to the HOME Investment Partnerships Program (HOME) Agreement between DuPage County, and DuPage Ogden Manor Enterprises, LLC, DuPage Housing Authority and Bluestem Housing Partners, NFP, project number HM06-04, shortening the project compliance period to December 8, 2016 matching HUD’s required affordability period. RESULT: APPROVED [UNANIMOUS] MOVER: Sam Tornatore, Vice Chair SECONDER: Elizabeth Chaplin, District 2 AYES: Larsen, Tornatore, Chaplin, Grant, Khouri ABSENT: Grasso Minutes Health & Human Services September 20, 2016 DuPage County Page 4 2. HHS-R-0627-16 RESOLUTION -- Recommendation for approval of modifications to HOME Investment Partnerships Program (HOME) Agreements between DuPage County and Community Housing Advocacy and Development (CHAD), Project Numbers HM95-02, HM00-05, HM01-05, HM03-08, HM05-04, HM06-06, HM06- 07 and HM07-02 shortening the project compliance periods to match HUD’s required affordability periods. RESULT: APPROVED [UNANIMOUS] MOVER: Elizabeth Chaplin, District 2 SECONDER: Sam Tornatore, Vice Chair AYES: Larsen, Tornatore, Chaplin, Grant, Khouri ABSENT: Grasso 3. HHS-R-0628-16 RESOLUTION -- Recommendation for approval of a HOME Investment Partnerships Act (HOME) Agreement between DuPage County and Illinois Independent Living Center, Project Number HM16-01, in the amount of $215,251.00 for the acquisition and rehabilitation of two, 1-bedroom Katharine Manor condominium units to be rented to low income persons with physical disabilities whose income does not exceed 60% MFI. RESULT: APPROVED [UNANIMOUS] MOVER: Elizabeth Chaplin, District 2 SECONDER: Sam Tornatore, Vice Chair AYES: Larsen, Tornatore, Chaplin, Grant, Khouri ABSENT: Grasso B. CDC Requests for Parent Committee Final Approval Items 7.B.1. through 7.B.2. were combined and approved. RESULT: APPROVED [UNANIMOUS] MOVER: Tonia Khouri, District 5 SECONDER: Elizabeth Chaplin, District 2 AYES: Larsen, Tornatore, Chaplin, Grant, Khouri ABSENT: Grasso 1. 2016-274 Recommendation to approve the renewal of the ZoomGrants Agreement for the web-based grant application service, from July 1, 2016 through June 30 2017 for Community Development, for a contract total not to exceed $8,500.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b). Minutes Health & Human Services September 20, 2016 DuPage County Page 5 2. Action Item -- Recommendation for approval of a second, six month, time extension to March 31, 2017, between DuPage County and the Village of Woodridge, Project Number CD15-04, for completion of the road resurfacing project. 3. Action Item -- Recommendation for approval of a second, sixth-month time extension to March 30, 2017, between DuPage County and Family Shelter Service for Project CD15-11 for exploration of revision of scope of work to better meet the needs of domestic abuse victims. 8. CONVALESCENT CENTER - JENNIFER ULMER A. Convo Requests That Also Require Finance And/Or County Board Approval 1. Grant Proposal Notifications -- DuPage Convalescent Center Foundation Music Therapy Grant PY16 - Music Therapist - $34,580.00 RESULT: APPROVED [UNANIMOUS] MOVER: Elizabeth Chaplin, District 2 SECONDER: Sam Tornatore, Vice Chair AYES: Larsen, Tornatore, Chaplin, Grant, Khouri ABSENT: Grasso 2. FI-R-0629-16 RESOLUTION -- Acceptance and Appropriation of the DuPage Convalescent Center Foundation Music Therapy Grant PY16 - To provide funding for music therapy services to address the physical, emotional, cognitive, and social needs of the DuPage Convalescent Center residents - $34,580.00 RESULT: APPROVED [UNANIMOUS] MOVER: Sam Tornatore, Vice Chair SECONDER: Elizabeth Chaplin, District 2 AYES: Larsen, Tornatore, Chaplin, Grant, Khouri ABSENT: Grasso 3. HHS-R-0630-16 RESOLUTION -- Authorization to submit a grant application to the Community Development Commission for the DuPage County Convalescent Center South Wing and Center Building Window Replacement Project Minutes Health & Human Services September 20, 2016 DuPage County Page 6 RESULT: APPROVED [UNANIMOUS] MOVER: Elizabeth Chaplin, District 2 SECONDER: Sam Tornatore, Vice Chair AYES: Larsen, Tornatore, Chaplin, Grant, Khouri ABSENT: Grasso 4. HHS-P-0280-16 Recommendation for the approval of a contract purchase order to Music Speaks, LLC, for music therapy for the residents, for the DuPage Convalescent Center, for the period October 1, 2016 through September 30, 2017, for a contract total not to exceed $34,580.00, Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b). (Grant funded) RESULT: APPROVED [UNANIMOUS] MOVER: Elizabeth Chaplin, District 2 SECONDER: Sam Tornatore, Vice Chair AYES: Larsen, Tornatore, Chaplin, Grant, Khouri ABSENT: Grasso 5. HHS-P-0281-16 Recommendation for the approval of a contract purchase order to Weatherproofing Technologies, Inc., for wet insulation replacement and various roof repairs, for the DuPage Convalescent Center, for the period September 28, 2016 through November 30, 2016, for a contract not to exceed $38,737.57, per National IPA/TCPN Contract #R132205-IL-11097, Joint purchasing agreement pricing. RESULT: APPROVED [UNANIMOUS] MOVER: Tonia Khouri, District 5 SECONDER: Elizabeth Chaplin, District 2 AYES: Larsen, Tornatore, Chaplin, Grant, Khouri ABSENT: Grasso 6. HHS-P-0282-16 Recommendation for the approval of a contract purchase order to R B Construction Inc., for a furnish and install replacement windows at the Convalescent Center South and East Buildings, for the period September 28, 2016 through June 30, 2017, for a contract not to exceed $702,149.75, per lowest responsible bid #16-90-DT. (Partially grant funded and RZ Bond funded) Minutes Health & Human Services September 20, 2016 DuPage County Page 7 RESULT: APPROVED [UNANIMOUS] MOVER: Elizabeth Chaplin, District 2 SECONDER: Sam Tornatore, Vice Chair AYES: Larsen, Tornatore, Chaplin, Grant, Khouri ABSENT: Grasso 7. HHS-P-0283-16 Recommendation for the approval of a contract purchase order to Alliance Rehab Inc., for Community Wellness Partner for the DuPage Convalescent Center, for the period October 1, 2016 through September 30, 2017, for a contract not to exceed $65,000.00, per Proposal P16-146-GV. RESULT: APPROVED [UNANIMOUS] MOVER: Sam Tornatore, Vice Chair SECONDER: Elizabeth Chaplin, District 2 AYES: Larsen, Tornatore, Chaplin, Grant, Khouri ABSENT: Grasso 9. BUDGET TRANSFERS Budget Transfers 9.A. and 9.B. were combined and approved. RESULT: APPROVED [UNANIMOUS] MOVER: Elizabeth Chaplin, District 2 SECONDER: Sam Tornatore, Vice Chair AYES: Larsen, Tornatore, Chaplin, Grant, Khouri ABSENT: Grasso A. Budget Transfers -- Veterans Assistance Commission (VAC) - To transfer funds to the PACE Paratransit Program expense due to an increase in ridership - $16,000.00 B. Budget Transfers -- Community Services' Seniors Services' Aging CCU Program - To transfer the remainder of the Federal funds to the correct Accounting Unit to balance the line items per a budget modification approved by the grantor - $30,771.00 10. CONSENT ITEMS None 11. RESIDENCY WAIVERS - JENNIFER ULMER None 12. COMMUNITY SERVICES UPDATE - MARY KEATING Mary Keating clarified that item 6.A.3., the Authorization of Applications for Community Development Block Grant (CDBG) funding, is for the Community Services Department's Minutes Health & Human Services September 20, 2016 DuPage County Page 8 housing resource unit to apply for funds which provide staff support to assist individuals with various housing related needs, including tenant/landlord disputes and shared housing, Every CDBG application requires CDBG Board authorization, whether it is a nonprofit, a municipality, or the County itself. The letters of intent for the CDBG program applications were due the first week of September. There were 12 neighborhood municipal investment applications totaling over 3.3 million dollars, and several million dollars in requests from the public service or the nonprofit agencies. The actual applications will be submitted in October for staff review and recommendations will be forwarded to the Community Development Commission for approval. The 3.2 million dollar annual award from the Community Development Block Grant will be distributed as follows; approximately 20% for administrative costs, and 15% for public services, which are operating funds for nonprofit organizations. The remaining 65% of the funds will be designated for capital projects, which will be split between municipal projects for neighborhood improvements, and capital projects for nonprofit organizations, such as acquisitions or rehabilitation of properties. 13. CONVALESCENT CENTER UPDATE - JENNIFER ULMER Jennifer Ulmer, Administrator of the DuPage Convalescent Center, stated that she and Mary Keating are working on an initiative with Kara Murphy, Executive Director of the DuPage Health Coalition. The DuPage Convalescent Center will partner with the Coalition for the Dispensary of Hope program, which is a drug dispensary that obtains surplus drugs from manufacturers and distributes them to nonprofit agencies to dispense to uninsured individuals. The Dispensary of Hope is from Nashville, Tennessee, and has several dispensary sites in Illinois. This partnership will be budget neutral for the Convalescent Center and have the potential to bring additional revenue to the Convalescent Center outpatient pharmacy, but the main emphasis is to be a good community partner and fulfill a community need. 14. OLD BUSINESS 15. NEW BUSINESS 16. INFORMATIONAL ITEMS 17. ADJOURNMENT There being no further business, the meeting was adjourned at 10:33 a.m.