DuPage County Technology Committee met at 9:00 a.m. Tuesday, Sept. 27.
Here is the agenda as provided by DuPage County:
Technology Committee
Regular Meeting
9/27/2016 9:00 AM
Room 3500B
421 North County Farm Road Wheaton, IL 60187
Downloads:
Agenda Packet
1. Call to Order
2. Roll Call
Roll Call
3. Chairman's Remarks
4. Public Comment
5. Approval of Minutes
A. Minutes of Sep 13, 2016 9:00 AM
6. Action Items
A. TE-P-0272-16 : Recommendation for the approval of a contract purchase order to Gartner Inc. for the annual subscription of Gartner for IT Leaders, for Information Technology, for a contract total amount of $37,000.00, per DuPage County Purchasing Ordinance, Article 4-102(5) - "Sole Source".
a. Gartner - Checklist
b. Gartner Purchase Requisition
c. Gartner - Sole Source
d. Gartner Service Agreement
e. Gartner - Vendor Ethics
B. TE-P-0285-16 : Recommendation for the approval of a contract purchase order to IBM Corporation for the purchase of program product software licenses for IBM z/OS v1.13, for Information Technology. This contract covers the period of November 1, 2016 through October 31, 2017, for a total contract amount of $90,712.68. Exempt from bidding per DuPage County Purchasing Ordinance, Article 4-102(5) (Sole Source).
a. IBM - Checklist
b. IBM Purchase Requisition
c. IBM - Sole Source
d. IBM - MLC 2017 SW-PP Quote
C. TE-P-0286-16 : Recommendation for the approval of a contract purchase order to SWC Technology Partners Inc., for the renewal of FireEye Advanced Threat Intelligence platform support and maintenance for the period of October 9, 2016 through October 8, 2017, for Information Technology, for a total contract amount of $54,089.00, exempt from bidding per the GSA Cooperative Purchasing Agreement.
a. Signed PRC - FireEye
b. FireEye Renewal Purch Req
c. FireEye GSA Quote 550844
d. SWC - Vendor Ethics
D. TE-P-0287-16 : Recommendation for the appproval of a contract purchase order to Telcom Innovations Group for the renewal of hardware and software maintenance of the telephone system, voice mail and auxiliary systems. This contract covers the period of November 1, 2016 through October 31, 2017 for Information Technology, for a contract total amount of $38,349.85. First of three optional one (1) year renewal per bid award 15-182.
a. Telcom Innovations - Checklist
b. Telcom Innovations - Purchase Requisition
c. Telcom Innovations - Bid Tab
d. Telcom Innovations - Renewal
E. 2016-231 : County Contract issued to Citrix Systems Inc., for the annual Citrix Netscaler appliance maintenance and Citrix XenApp licenses, for the period of October 1, 2016 through October 1, 2017, for Information Technology, for a total contract amount of $8,865.00, per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source.
a. Citrix Systems Inc. - Checklist
b. Citrix Maintenance Renewal Purchase Req
c. Citrix Maintenance Updated 9-22-16
F. 2016-264 : Recommendation for the approval of a contract purchase order to Hewlett Packard Enterprise for the purchase of HBA Cards for Servers, for Information Technology, for a contract total amount of $11,232.00, per 55 ILCS 5/5-1022 'Competitive Bids' (d) IT/Telecom purchases under $35,000.00.
a. Hewlett Packard - Checklist
b. HPE Purc Req
c. HBA Quote SLED 11446
d. Hewlett Packard - Vendor Ethics
G. 2016-265 : Recommendation for the approval of a contract purchase order to Accela Government at Carahsoft for the annual support and hosting for Agenda Meeting Management System and Civic Streaming for Information Technology. This contract covers the period of November 1, 2016 through October 31, 2017, for a contract total amount of $23,760.00, per 55 ILCS 5/5-1022 'Competitive Bids' (d) IT/Telecom purchases under $35,000.00.
a. Carahsoft - Checklist
b. Accela - 2016 Purchase Requisition
c. Carahsoft - Accela - Quote 8452014
d. Carahsoft - Vendor Ethics
H. 2016-277 : Recommendation for the approval of a contract purchase order to Iron Mountain Off-Site Data for off-site vaulting services of computer media. This contract covers the period of November 1, 2016 through October 31, 2017 for Information Technology, for a contract total amount of $12,000.00. Per 55 ILCS 5/5-1022 (d) – IT/Telecom purchases under $35,000.00.
a. Iron Mountian - Checklist
b. Iron Mountain Purchase Requisition
c. Iron Mountain - Vendor Ethics
d. Iron Mountian - Agreement
e. Iron Mountain Pricing Schedule
I. 2016-278 : Recommendation for the approval of a contract purchase order issued to Hewlett Packard Enterprise Company for the purchase of two (2) servers to be used for the new ERP Budget Application for Information Technology, for a contract total amount of $15,121.38. Per 55 ILCS 5/5-1022 “Competitive Bids” (d) IT/Telecom purchase under $35,0000
a. Hewlett Packard - Checklist
b. Hewlett Packard - Requisition
c. Hewlett Packard - Quote
7. Informational Items
A. FM-P-0276-16 : Recommendation for the approval of a contract purchase order to Dude Solutions Inc., d/b/a FacilityDude.com, for the online Help Desk and Preventive Maintenance Management System, for Facilities Management, for the three (3) year period October 1, 2016 through September 30, 2019, for a total contract amount not to exceed $67,699.68, per NJPA joint purchasing agreement pricing, in compliance with 30 ILCS 525/2 “Governmental Joint Purchasing Act”.
a. Facility Dude - Checklist
b. Facility Dude - Requisition.pdf
c. Facility Dude - Proposal
d. Facility Dude - VE_Redacted
e. Facility Dude - NJPA Contract.pdf
B. 2016-272 : Recommendation for the approval of a contract purchase order to Azteca Systems, for renewal of software support and maintenance for Cityworks, for Public Works, Drainage, and Stormwater Management, for the period October 1, 2016 through September 30, 2017, for a total contract amount not to exceed $13,820.00 (Public Works share $4,608.00 - Drainage share $4,606.00 - Stormwater Management share $4,606.00)
a. Azteca - Checklist
b. Azteca Requisition
c. Azteca Quote
d. Azteca Vendor Ethic's
C. 2016-273 : Recommendation for the approval of a contract purchase order to CDWG for the purchase of five (5) Surface Pro laptops, four (4) HP EliteBook laptops, four (4) LaserJet Pro printers and one (1) wireless Presenter with Laser Pointer for Community Services, for a contract total amount not to exceed $11,808.92, Per cooperative purchasing agreement pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" (Senior Services/CCU Grant)
a. CDWG - Community Services - Checklist
b. CDWG - Community Services - Requisition
c. CDWG - Community Services - Quote
D. 2016-274 : Recommendation to approve the renewal of the ZoomGrants Agreement for the web-based grant application service, from July 1, 2016 through June 30 2017 for Community Development, for a contract total not to exceed $8,500.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
a. Zoomgrants - Checklist
b. ZoomGrants Purchase Requisition
c. ZoomGrants Decision Memo
d. ZoomGrants Vendor Ethics Disclosure
e. ZoomGrants Agreement Modification
8. Old Business
9. New Business
10. Adjournment
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