DuPage County Technology Committee met Tuesday, Sept. 13.
Here is the agenda as provided by DuPage County:
Technology Committee
Regular Meeting
9/13/2016 9:00 AM
Room 3500B
421 North County Farm Road Wheaton, IL 60187
1. Call to Order
2. Roll Call
Roll Call
3. Chairman's Remarks
4. Public Comment
5. Approval of Minutes
A. Minutes of Aug 23, 2016 9:00 AM
6. Action Items
A. 15-16-817 : Approval is requested to have the Chief Information Officer attend the 2016 Illinois Digital Government Summit in Springfield, Illinois from October 5, 2016 through October 7, 2016 for an approximate cost of $675.00.
a. Agenda - Illinois Digital Government Summit 2016
B. TE-P-0270-16 : Recommendation for the approval of a contract purchase order to Commercial Electronic Systems Inc. for upgrades to the County Board Room Audio-Visual System, for Information Technology, for a contract total amount of $41,980.00, per lowest responsible quote #16-050-LG.
a. Commercial Electronic - Checklist
b. AV Upgrade Purch Req
c. CED Decision Memo
d. Commercial Electric Systems Inc - Vendor Ethics
C. TE-P-0271-16 : Recommendation for the approval of a contract purchase order to CDW Government for the purchase of power protection equipment for County network switches, for Information Technology, for a contract total amount of $56,419.94, per DuPage County Ordinance 4-107 and 55 ILCS-1022/b - National IPA Technology Solutions purchasing contract.
a. CDWG - Checklist 8003
b. CDWG Data Closet Equipment Purchase Req
c. CDWG Data Closet Equipment Quote
D. TE-P-0272-16 : Recommendation for the approval of a contract purchase order to Gartner Inc. for the annual subscription of Gartner for IT Leaders, for Information Technology, for a contract total amount of $37,000.00, per DuPage County Purchasing Ordinance, Article 4-102(5) - "Sole Source".
a. Gartner - Checklist
b. Gartner Purchase Requisition
c. Gartner - Sole Source
d. Gartner Service Agreement
e. Gartner - Vendor Ethics
E. 2016-260 : Recommendation for the approval of a contract purchase order to Interskill Learning Inc., for the procurement of seven (7) student licenses for a twelve (12) month subscription to eLearning courses, for Information Technology, for a total contract amount of $5,266.68, per GSA Schedule GS-35F-0575V.
a. Interskill - Checklist
b. PURCH REQ 16 Interskill Learning
c. Interskill Learning - GSA Quote (DuPage County)
d. Interskill Vendor Ethics Disclosure Statement
F. 2016-261 : Recommendation for the approval of a contract purchase order to Kaseya for the purchase of software to manage servers for Information Technology. This contract covers the period of October 1, 2016 through September 30, 2017, for a contract total amount of $10,350.00, per 55 ILCS 5/5-1022 'Competitive Bids' (d) IT/Telecom purchases under $35,000.00.
a. Kaseya - Checklist
b. Kaseya Purch Req
c. Kaseya Quote
d. Kaseya - Vendor ethics
G. 2016-262 : Recommendation for the approval of a contract purchase order to DSN Group for VMTurbo VMWare Management Software, for Information Technology. This contract covers the period of October 1, 2016 through September 30, 2017, for a contract total amount of $23,780.00, per 55 ILCS 5/5-1022 'Competitive Bids' (d) IT/Telecom purchases under $35,000.00.
a. DSN Group - Checklist
b. DSN - VMTurbo Purch Req
c. DSN Group - VMTurbo quote with 1 year support Gov terms
d. DSN - Vendor Ethics
H. 2016-263 : Recommendation for the approval of a contract purchase order to CDW Government for the purchase of Symantec Anti-Virus software for 200 servers, for Information Technology, for a contract total amount of $9,248.00, per DuPage County Ordinance 4-107 and 55 ILCS-1022/b - National IPA Technology Solutions purchasing contract.
a. Sym AV - Checklist
b. SymAV Purc Req
c. Sym AV Quote
I. 2016-264 : Recommendation for the approval of a contract purchase order to Hewlett Packard Enterprise for the purchase of HBA Cards for Servers, for Information Technology, for a contract total amount of $11,232.00, per 55 ILCS 5/5-1022 'Competitive Bids' (d) IT/Telecom purchases under $35,000.00.
a. Hewlett Packard - Checklist
b. HPE Purc Req
c. HBA Quote
d. Hewlett Packard - Vendor Ethics
J. 2016-265 : Recommendation for the approval of a contract purchase order to Accela Government at Carahsoft for the annual support and hosting for Agenda Meeting Management System and Civic Streaming for Information Technology. This contract covers the period of November 1, 2016 through October 31, 2017, for a contract total amount of $23,760.00, per 55 ILCS 5/5-1022 'Competitive Bids' (d) IT/Telecom purchases under $35,000.00.
a. Carahsoft - Checklist
b. Accela - 2016 Purchase Requisition
c. Carahsoft - Accela - Quote 8452014
d. Carahsoft - Vendor Ethics
K. 2016-266 : Recommendation for the approval of a contract purchase order to Imaging Systems Inc., d/b/a Integrated Document Technologies (IDT) to perform and install an update to the Document Management System for Information Technology, for a contract total amount of $9,620.00, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids – Sole Source.
a. IDT - Checklist
b. IDT Purchase Requisition - IT Upgrade
c. IDT - Sole Source
d. IDT - Quote
7. Informational Items
A. JPS-CO-0009-16 : Amendment to Purchase Order 1502-0001 SERV issued to Verizon Wireless, for Probation and Court Services, to increase the contract amount $10,900.00 Bringing The New Contract Total Amount Not To Exceed $30,700.00, an increase of 55.05%.
a. Verizon Wireless - Decision Memo.pdf
b. Verizon Wireless - Change Order
B. JPS-P-0251-16 : Recommendation for the approval of a contract purchase order to Logicalis for annual renewal for maintenance to support the AS/400 Court Case Management System for the Circuit Court Clerk for the period of August 12, 2016 through August 11, 2017, for a contract total no to exceed $151,583.53, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids - Sole Source.
a. Logicalis As400 Annual Renewal - Checklist
b. Logicalis - Requisition
c. Logicalis - SS
C. 2016-249 : Recommendation for approval of a contract purchase order to CDW Government for purchase of HP ZL2 switch, HP power supply, HP port modules and HP management module, for the Sheriff's Office, for a contract total not to exceed $13,269.00 per cooperative purchasing agreement: National IPA Technology Solutions (130733)
a. cdw-purchase req
b. CDW - Checklist 7999
c. cdw-quote
d. cdw-ethics
e. cdw-w9
D. 2016-251 : Recommendation for approval of a contract purchase order to Kronos Inc., for software support services for the Kronos automated time and attendance system for the Convalescent Center, for the period September 28, 2016 through September 27, 2017, per 55 ILCS 5/5-1022 'Competitive Bids' (d) IT/Telecom purchases for a contract total not to exceed $19,179.00.
a. 1606 Kronos - Requisition
b. Kronos - Checklist
c. Kronos - Vendor Ethics
d. Kronos - Quote
E. 2016-252 : Recommendation for the approval of a contract purchase order to QS/1, for software interface between CareVoyant and QS/1 to continue the clinical implementation for Nursing and Pharmacy at the DuPage Convalescent Center, for the period September 7, 2016 through September 6, 2017, for a contract total not to exceed $7,300.00, per sole source.
a. 1607 QS1 carevoyant interface
b. QS-1 - Checklist
c. QS1 - Sole Source
d. QS1 - Proposal
8. Old Business
9. New Business
10. Adjournment
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