DuPage Health and Human Services Committee met at 10:15 a.m. Tuesday, Sept. 6.
Here is the agenda as provided by DuPage County:
Health & Human Services
Regular Meeting
9/6/2016 10:15 AM
Room 3500A
421 North County Farm Road Wheaton, IL 60187
1. Call to Order
2. Roll Call
A. Roll Call
3. Public Comment
4. CHAIRMAN'S REPORT - Chair Larsen
Women at Risk Group
5. APPROVAL OF MINUTES
Minutes of Aug 16, 2016 10:15 AM
6. LENGTH OF SERVICE AWARDS
Anna Varona-Doromal - Community Service Case Manager Coordinator - 15 years
7. COMMUNITY SERVICES - Mary Keating
A. CS Requests That Also Require Finance And/Or County Board Approval
1. FI-R-0614-16 : Acceptance and Appropriation of additional funding for and extension of the Illinois Home Weatherization Assistance Program HHS Grant FY16 Agreement No. 15-221028 Company 5000 – Accounting Unit 1430 $32,930
a. 5000-1430 FY16 Additional Funding and Extension Appropriation $32930 Attachment I Budget
b. 5000-1430 FY16 Additional Funding and Extension Appropriation $32930 Attachment II Agreement - R
2. HHS-CO-0010-16 : TO; HHS-P-0455-15A - Amendment to Resolution HHS-P-0455-15, issued to DuPage Federation, Interpreter's Unlimited Incorporated, and to Deaf Communications by Innovation, LLC, for the period July 15, 2015 through July 14, 2016, to increase encumbrance to DuPage Federation in the amount of $3,601.20 resulting in an amended contract total not to exceed $53,601.20, an increase of 7.2% (1179 0001 SERV)
a. DuPage Federation - Change Order
b. DuPage Fed Decision Memo to close 8-23-16.pdf
B. CS Requests for Parent Committee Final Approval
2016-250 : Recommendation for the approval of a contract purchase order to Currie Motors for the purchase of one (1) 2017 Ford Escape SE for the Community Services Weatherization Department Contract total amount not to exceed $24,526.00, per Suburban Purchasing Cooperative #129 - Ford Fleet #QB382 -
a. Currie Motors Purchase Requisition
b. Currie Motors Checklist
8. COMMUNITY DEVELOPMENT COMMISSION - Mary Keating
CDC Requests That Also Require Finance And/Or County Board Approval
A. HHS-R-0615-16 : Recommendation for approval of the Substantial Amendment (Number 4) to the Action Plan for CDBG Disaster Recovery Funds broadening the eligibility criteria of the CDBG-DR Strategic Buy-Out Activity.
a. CDBG-DR Buyout-Acquisition Policy - HHS Memo
b. CDBG-DR Substantial Amendment 4 - Amend
B. HHS-R-0612-16 : The Community Development Commission requests approval of a correction of a Scrivener’s error on Resolution HHS-R-0080-16 approving HOME funds to Community Housing Advocacy and Development for the rehabilitation of 17 units. On the first page of the Resolution, change property address from 707 Woodward Ave., Woodridge, Illinois to 7707 Woodward Ave., Woodridge, Illinois.
9. CONVALESCENT CENTER - Jennifer Ulmer
A. Convo Requests That Also Require Finance And/Or County Board Approval
1. FI-R-0613-16 : Acceptance of an Extension to the DuPage Convalescent Center Foundation Music Therapy Grant PY15 through November 30, 2016.
2. HHS-P-0264-16 : Recommendation for the approval of a contract purchase order to Integra Healthcare Equipment, for rental of medical equipment, for the DuPage Convalescent Center, for the period October 8, 2016 through October 7, 2017, for a contract total not to exceed $84,000.00, per lowest, responsible bid #16-158-GV
a. Integra - Requisition
b. Integra - Checklist
c. Integra - Bid Tab
d. Integra - Vendor Ethics
3. FM-P-0263-16 : Recommendation for the approval of a contract purchase order to Nicor Gas, for natural gas utility and distribution services for County facilities, for Facilities Management, for the period October 1, 2016 through September 30, 2017, for a total contract amount not to exceed $200,000.00; per 55ILCS 5/5-1022(c) (Not suitable for competitive bids - public utility) (Convalescent Center's portion of the contract is $30,000.00)
a. Nicor Gas - Checklist
b. Nicor Gas - Requisition
4. FM-P-0262-16 : Recommendation for the approval for the issuance of a contract purchase order to City of Wheaton, for water utility services for the County campus, for Facilities Management, for the period October 1, 2016 through September 30, 2017, for a total contract amount not to exceed $575,00.00; per 55ILCS 5/5-1022(c) (Not suitable for competitive bids - public utility) (Convalescent Center's portion of the contract is $125,000.00)
a. City of Wheaton - Checklist
b. City of Wheaton - Requisition
5. FM-P-0258-16 : Recommendation for the approval of a contract purchase order to Wheaton Sanitary District, for sanitary sewer utility services, for the County campus, for Facilities Management, for the period October 1, 2016 through September 30, 2017, for a total contract amount not to exceed $280,000.00; per 55ILCS 5/5-1022(c) (Not suitable for competitive bids - public utility) (Convalescent Center's portion of the contract is $75,000.00)
a. Wheaton Sanitary District - Checklist
b. Wheaton Sanitary - Requisition
6. FM-P-0256-16 : Recommendation for the approval of a contract purchase order to CenterPoint Energy Services Inc., for natural gas utility management and supply services, for the County campus connected facilities, for Facilities Management, for the period October 1, 2016 through September 30, 2017, for a total contract amount not to exceed $550,000.00, per renewal option under bid award #14-171 (Convalescent Center's portion is $85,000.00) and (Health Department's portion is $25,000.00)
a. Centerpoint Energy - Checklist
b. CenterPoint Energy - Requisition
c. CenterPoint Energy - Pricing
d. CenterPoint Energy - VE
e. Centerpoint Energy - Option To Renew
7. 15-16-799 : HHS-P-0518A-15 - Amendment to Resolution HHS-P-0518-15 issued to Alliance Rehab Inc., to provide Therapy and Consulting services: Physical, Occupational and Speech Therapy to the residents at the Convalescent Center for the period November 1, 2015 through October 31, 2016, to increase encumbrance in the amount of $199,500.00, resulting in an amended contract total amount not to exceed $1,004,500.00, an increase of 24.78%. (1317-0001 SERV)
a. Alliance Rehab - Change Order
b. Alliance Rehab - Decision Memo
B. Convo Requests for Parent Committee Final Approval
1. 2016-251 : Recommendation for approval of a contract purchase order to Kronos Inc., for software support services for the Kronos automated time and attendance system for the Convalescent Center, for the period September 28, 2016 through September 27, 2017, per 55 ILCS 5/5-1022 'Competitive Bids' (d) IT/Telecom purchases for a contract total not to exceed $19,179.00.
a. 1606 Kronos - Requisition
b. Kronos - Checklist
c. Kronos - Vendor Ethics
d. Kronos - Quote
2. 2016-252 : Recommendation for the approval of a contract purchase order to QS/1, for software interface between CareVoyant and QS/1 to continue the clinical implementation for Nursing and Pharmacy at the DuPage Convalescent Center, for the period September 7, 2016 through September 6, 2017, for a contract total not to exceed $7,300.00, per sole source.
a. 1607 QS1 carevoyant interface
b. QS-1 - Checklist
c. QS1 - Sole Source
d. QS1 - Proposal
3. 2016-253 : Recommendation for the issuance of a contract purchase order to Alco Sales & Service, for Broda Chairs for the DuPage Convalescent Center, for a contract total not to exceed $6,052.49, per lowest Quote #Q16-169-GV.
a. 1608 Alco Sales Broda Chairs
b. Alco Sales - Checklist
c. Alco Sales - Quote Tab
d. Alco Sales - Quote
e. Alco Sales - Vendor Ethics
4. 15-16-800 : Amendment to County Contract 1118-0001 SERV issued to Music Speaks, LLC, to extend contract time through September 30, 2016 and increase in the amount of $1,412.80, for music therapy for the residents at the DuPage Convalescent Center.
a. Music Speaks - Change Order
b. Music Speaks - Decision Memo 1118-0001 SERV contract extension and adding grant line
c. Music Speaks - Vendor Ethics
10. BUDGET TRANSFERS
A. 15-16-801 : Convalescent Center - To transfer budgeted funds to allow for the purchase of wheelchairs and cushions - $1,316.00
a. Budget Transfer Convo $1,316.00 - R
B. 15-16-802 : Illinois Department of Human Services (IDHS) Supportive Housing Program Grant PY17 - Modification of grant to provide case management salaries - $13,002.00
a. Budget Transfer IDHS Supportive Housing-R
11. TRAVEL REQUESTS - IN STATE - PARENT COMMITTEE FINAL APPROVAL
15-16-803 : Senior Community Development Specialist to attend the Annual Homeless Peer-to-Peer Workshop and Post Workshop Training in Springfield, Illinois September 26, 2016 through September 29, 2016. Expenses to include transportation, lodging, and per diem for approximate total of $576.00 Grant funded.
12. CONSENT ITEMS
A. 15-16-795 : Par-Med Pharmaceuticals, decrease encumbrance for secondary pharmaceuticals for in-house close shop pharmacy to decrease and close, contract expired $11,451.30 (1060-0001 SERV)
a. Par-Med - Checklist
B. 15-16-796 : Chicago Vendor Supply, for a decrease encumbrance for snack and sundry items for the DuPage Convalescent Cafeteria and JTK Administration Building and the Judicial Office Facility Cafeterias. Contract expired. $11,149.72 (1443-0001 SERV)
a. Chicago Vendor Supply - Change Order
C. 15-16-797 : Healthy Air Heating & Air Inc. - Decrease & Close Contract ($86,628.15)
a. Healthy Air - Change Order Decrease & Close
D. 15-16-798 : Energy 360 Solutions - Decrease & Close Contract ($130,162.07)
a. Energy 360 - Change Order - Decrease & Close ($130,162.07)
13. RESIDENCY WAIVERS - Jennifer Ulmer
14. COMMUNITY SERVICES UPDATE - Mary Keating
15. CONVALESCENT CENTER UPDATE - Jennifer Ulmer
16. OLD BUSINESS
17. NEW BUSINESS
18. INFORMATIONAL ITEMS
19. ADJOURNMENT
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