DuPage County Technology Committee reviews computer purchases
DuPage County Technology Committee met Tuesday, Aug. 9.
Here is the agenda as provided by DuPage County:
8/9/2016 9:00 AM
421 North County Farm Road Wheaton, IL 60187
1. Call to Order
2. Roll Call
3. Chairman's Remarks
4. Public Comment
5. Approval of Minutes
A. Minutes of Jul 12, 2016 9:00 AM
6. Action Items
A. 15-16-696 : Budget adjustment of $990.00 from 1100-2900-52100 to 1100-2900-52000 for the purchase of standing desks for GIS employees; budget adjustment of $114,480.00 from 1100-2900-53090 (Other Professional Services) to 1100-2900-53020 (Information Technology Services) for a contract with Pictometry for ortho and oblique imagery to be done in FY16; and budget adjustment of $3,500.00 from 1100-2900-53807 (Software Maintenance Agreements) to 1100-2900-53806 (Software Licenses) for Connect View licensing from Pictometry, for a total adjustment of $118,970.00, for Information Technology - GIS Division.
a. Budget Transfer - $118,970.00
B. TE-P-0226-16 : County Contract issued to CDW Government Inc. for the purchase of HP mini desktop computers for various General Fund departments, for Information Technology, for a total contract amount of $65,000.00, per National IPA cooperative purchasing agreement pricing.
a. CDWG - 100 Desk Top Computers - Checklist
b. CDWG Desktop Purchase Requisition
c. Desktop Quote
C. TE-P-0232-16 : County Contract issued to Imaging Systems Inc., d/b/a IDT to provide a Document Management System for the Supervisor of Assessments, including software and initial set up, licenses, and the first year maintenance fee, for the period of August 10, 2016 through November 30, 2016, for a contract total amount of $49,840.00, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids - Sole Source.
a. Imaging Systems - Checklist
b. IDT Purchase Requisition - SOA
c. Imaging Systems - Sole Source
D. 2016-231 : County Contract issued to Citrix Systems Inc., for the annual Citrix Netscaler appliance maintenance and Citrix XenApp licenses, for the period of October 1, 2016 through October 1, 2017, for Information Technology, for a total contract amount of $8,865.00, per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source.
a. Citrix Systems Inc. - Checklist
b. Citrix Maintenance Renewal Purchase Req
c. Citrix Maintenance Renewal Quote
E. 15-16-694 : Amendment to Vendor Agreement 1536-0001 SERV, issued to Graybar Electric Co., to furnish and deliver miscellaneous telephone supplies including wire, junction blocks, telephones, headsets and conference sets, for Information Technology, to increase the contract amount by $5,000.00, or 100%, to pay for telephone parts for the remainder of fiscal year 2016, resulting in a new contract total amount of $10,000.00.
a. Graybar - Change Order
b. Graybar Change Order Decision Memo
F. 15-16-695 : TE-P-0436A-15 - Amendment #2 to Resolution TE-P-0436-15, issued to Titan Image Group Inc., to furnish & deliver printed business envelopes for DuPage County departments, to increase the contract amount $2,550.00 to pay final invoices through July 31, 2016, resulting in a new contract total amount of $30,300.00, an increase of 9.19%. (1154 SERV)
a. Titan Image Group - Change Order
b. Titan Image Change Order #2 Decision Memo
7. Informational Items
A. 15-16-697 : Request for Transfer of Funds - $6,769.00 from 1000-1160-54010-1100 (Building Improvements) to 1000-1160-52100-1111 (Data Processing Equip-Sm Value) to cover the cost of two (2) digital signage players and two (2) LED displays for informational signage in the JTK Administration Building.
a. Budget Transfer_Redacted
B. 15-16-649 : JPS-P-0511A-15 - Amendment to Resolution JPS-P-0511-15 issued to Imaging Systems Inc. D/B/A IDT, to increase the contract $4,225.52, resulting In a new contract total amount not to exceed $34,974.52, an increase of 13.74%. (Service Contract 1326-1)
a. IDT - Decision Memo
b. IDT - CO
C. 2016-232 : Requisition 3032 issued to CDW Government Inc., for the purchase of a Proliant Server, for Building & Zoning, for a total contract amount of $8,957.77, per National IPA cooperative purchasing agreement pricing, in compliance with 30 ILCS 525/2.
a. CDW-G Server Quote
b. CDW-G - Requisition
c. CDW-G - Checklist
D. 2016-234 : County Contract issued to CDWG, to furnish and deliver two (2) digital signage players and two (2) LED displays, for Facilities Management, for the period August 10, 2016 through November 30, 2016, for a total contract amount not to exceed $6,768.64, per National IPA cooperative purchasing agreement pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act".
a. CDWG - Checklist
b. CDWG - Quote
c. CDWG - Requisition
d. CDWG - VE_Redacted
A. FY 2016-2017 GIS Budget
a. FY 2016-2017 GIS Budget
9. Old Business
10. New Business