DuPage County Finance Committee met at 8 a.m. Tuesday, Aug. 9.
Here is the agenda as provided by DuPage County:
DuPage County Finance Committee is located at 421 N. County Farm Road, Wheaton.
Finance Committee
Regular Meeting
8/9/2016 8:00 AM
County Board Room
421 N. County Farm Road Wheaton, IL 60187
Downloads:
Agenda Packet
1. Call to Order
2. Roll Call
A. Roll Call
3. Public Comment
4. Chairman's Remarks
5. Budget Presentations
A. Chief Judge (Circuit Court)
B. Circuit Court Clerk
6. Budget Request
Board of Election FY16 Budget Increase Request
A. Board of Election
1. Meeting Handout
a. ePollBook Recommendation to Address Same Day Voter Registration
7. Approval of Minutes
A. Minutes of Jul 12, 2016 8:00 AM
8. Budget Transfers
A. FI-R-0574-16 : Budget Transfers 8-9-16 Budget Transfers Various Companies and Accounting Units
a. Budget Transfers 8-9-16
B. FI-R-0577-16 : Budget Transfers – Transfer of funds from 1000-1190, account 53828 General Fund Contingencies to Board of Election Commission, 1000-1070, account 52100 Small Value I.T. Equipment, in the amount of $541,110.00 for the purchase of poll books and related items, not including software licenses.
a. Budget Transfer
9. Procurement Requisitions
A. Health & Human Services - Larsen
1. HHS-CO-0008-16 : Amendment to County Contract 1767-0001 SERV, issued to Arxium Inc., for supplies needed for the medication dispensing machine, for the DuPage Convalescent Center, to extend contract through August 15, 2016 and to increase encumbrance in the amount of $4,500.00, resulting in an amended contract total amount not to exceed $25,500.00, an Increase of 21.43%
a. Arixum 7681 - CO
b. Arixum - Decision Memo
2. HHS-P-0219-16 : County Contract issued to Lakeshore Dairy Inc., to supply fluid dairy for the DuPage Convalescent Center residents, cafeteria and the cafeterias located in the JTK Administration Building and Judicial Office Facility Building, for the period September 1, 2016 through August 31, 2017, for a total contract not to exceed $75,500.00, per renewal option under bid award #14-149, second of three optional one year renewals.
a. Lakeshore Dairy - Requisition - 1603
b. Lakeshore Dairy - Checklist
c. Lakeshore Dairy - Vendor Ethics
B. Judicial/Public Safety - Eckhoff
1. 15-16-650 : JPS-P-0047A-16 AMENDMENT to Resolution JPS-P-0047-16, issued to Clausen Miller PC., for professional consultation services related to collective bargaining, for the 18th Judicial Circuit Court, to increase the contract $15,000, resulting in a new contract total amount of $45,000, an increase of 50.00%. (1627-1 SERV)
a. Clausen Miller - Change Order1
b. Clausen Miller PC. - Decision Memo
c. Clausen Miller PC. - Vendor Ethics
2. 15-16-649 : JPS-P-0511A-15 - Amendment to Resolution JPS-P-0511-15 issued to Imaging Systems Inc. D/B/A IDT, to increase the contract $4,225.52, resulting In a new contract total amount not to exceed $34,974.52, an increase of 13.74%. (Service Contract 1326-1)
a. IDT - Decision Memo
b. IDT - CO
3. JPS-P-0211-16 : County Contract issued to Clear Loss Prevention Inc. to provide Campus Security with a Video Management System for the Security Department's CCTV system for the DuPage County Office of Homeland Security and Emergency Management, for a contract total amount not to exceed $34,873.62, per RFP 16-114
a. Clear Loss Prevention - Decision Memo
b. Clear Loss Prevention - Checklist
c. Clear Loss Prevention - Best and Final
d. Clear Loss Prevention - Vendor Ethics
e. Clear View Prevention - Evaluation Score Sheet
4. JPS-P-0212-16 : County contract issued to Sentinel Offender Services LLC, to renew services with Sentinel per the WSCA-NASPO Cooperative Purchasing Agreement which will provide the best rate for the GPS & Electronic Monitoring Services to juvenile and adult offenders. Total amount of contract not to exceed $198,051.45.
a. Sentinel Offender Services - Vendor Ethics
b. Sentinel Offender Services - Checklist
c. Sentinel Offender Services - Requisition - Final
d. Sentinel Offender Services - Master Agreement
5. JPS-P-0213-16 : County requisition issued to Northeast DuPage Youth and Family Services to provide individual and group services needed for the juveniles and their families for the period of July 1, 2016 through June 30, 2017. This program will be grant funded by the Department of Human Services not to exceed $94,050.00 (County Match $10,450) per Intergovernmental Agreement. Northeast DuPage Youth and Family Services
document Requisition 25k and over Printout
a. Northeast DuPage Youth & Family Services - Purchase Requisition
b. Northeast DuPage Family & Youth Services - Decision Memo
c. Northeast DuPage Youth & Family Services - Agreement
d. Northeast DuPage Youth & Family Services - Setup Agreement
e. Northeast DuPage Youth & Family Services - Vendor Ethics
f. Northeast Dupage Youth & Family Services - Checklist
C. Public Works - Healy
1. 15-16-708 : FM-P-0111A-14 – AMENDMENT to Resolution FM-P-0111-14, issued to Chicago Metropolitan Fire Prevention Company, to provide fire alarm monitoring services for the County campus buildings, to extend the contract to September 30, 2016 and to increase the contract in the amount of $4,845.00, resulting in a new contract total amount not to exceed $43,605.00, and increase of 12.5%
a. Chicago Metropolitan - Change Order
b. Chicago Metro - Decision Memo
2. PW-P-0228-16 : County Contract issued to HD Supply Waterworks to furnish and deliver water meters and meter reading equipment for sewer and water customer, for Public Works, for the period August 15, 2016 through August 14, 2017, for a total contract amount not to exceed $60,000.00, per ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source
a. HD Water Suppy - Checklist
b. HD Water Supply - Sole Source
c. HD Water Supply - Requisition
d. HD Water Supply - Vendor Ethics
3. FM-P-0229-16 : County Contract issued to American Air Filter Company Inc. d/b/a AAF International, to furnish and deliver air filters for County facilities, for Facilities Management, for the period August 10, 2016 through August 9, 2017, for a total contract amount not to exceed $96,321.45, per lowest responsible bid #16-135
a. American Air Filter - Requisition
b. American Air Filter - Bid Tab
c. American Air Filter - Requisition
d. American Air Filter - VE_Redacted
4. FM-P-0230-16 : County Contract issued to Builders Chicago Corp., to provide preventive maintenance service and repairs for overhead doors, roll-up shutters, gate operators, dock levelers and revolving doors, as needed for County facilities, for the period August 15, 2016 through August 14, 2017, $59,010.00 for Facilities Management and $31,861.00 for the Division of Transportation, for a total contract amount not to exceed $90,871.00, per lowest responsible bid #16-134
a. Builders Chicago - Checklist
b. Builders Chicago - Bid Tab
c. Builders Chicago - Requisition
d. Builders Chicago - VE_Redacted
5. FM-P-0231-16 : County Contract issued to Fox Valley Fire & Safety, for preventative maintenance, testing and repair of the NON-Edwards System Technology Fire Alarm and Life Safety Systems for County Facilities, for Facilities Management, for the period August 28, 2016 through August 27, 2017, for a contract total amount not to exceed $123,445.00, per renewal option under bid award #14-117, second option to renew
a. Fox Valley Fire & Safety - Checklist
b. Fox Valley - Renewal_Redacted
c. Fox Valley - Requisition
d. Fox Valley - VE_Redacted
D. Stormwater - Zay
1. SM-P-0214-16 : Intergovernmental Agreement Between County of DuPage, Illinois and Wheaton Park District for the Rathje Park Water Quality Improvement Project, for Stormwater Management, for a contract amount not to exceed $68,357.00, Per Intergovernmental Agreement.
a. Wheaton Park District - Checklist
b. Wheaton Park District - IGA
c. Wheaton Park District - Requisition
2. SM-P-0215-16 : Intergovernmental Agreement Between County of DuPage, Illinois and Woodridge School District 68 for the Jefferson Junior High Green Campus Initiative Water Quality Improvement Project, for Stormwater Management, for a contract amount not to exceed $108,063.75, Per Intergovernmental Agreement.
a. Woodridge School District 68 - Checklist
b. Woodridge School District 68 - IGA
c. Woodridge School District 68 - Requisition
3. SM-P-0216-16 : Intergovernmental Agreement Between County of DuPage, Illinois and Community Consolidated School District 93 for the Jay Stream Middle School Green Campus Initiative Water Quality Improvement Project, for Stormwater Management, for a contract amount not to exceed $147,364.80, Per Intergovernmental Agreement
a. Community Consolidated School District 93 - Checklist
b. Community Consolidated School District 93 - IGA
c. Community Consolidated School District 93 - Requisition
4. SM-P-0217-16 : Intergovernmental Agreement Between the Village of Glendale Heights and the County of DuPage for the Leslie Lane Relief Sewer Project in Glendale Heights, for Stormwater Management, for a contract amount not to exceed $165,000.00, Per Intergovernmental Agreement
a. Village of Glendale Heights - Checklist
b. Village of Glendale Heights Leslie Lane Relief Sewer IGA - Glendale Heights - Agreement
c. Village of Glendale Heights - Requisition
5. SM-P-0218-16 : County Contract issued to Earthwerks Land Improvement & Development, for the Graue Mill Flood Protection Improvements Phase 3A (Floodplain Excavation) Project, for Stormwater Management, for a contract total amount not to exceed $639,698.00, per lowest responsible Bid #16-154
a. Earthwerks - Checklist
b. Earthwerks Ph.3 - Requisition FY16-20
c. Earthwerks - Bid Tab
d. Earthwerks - Vendor Ethics
E. Technology - Krajewski (Contingent upon parent committee approval)
1. 15-16-695 : TE-P-0436A-15 - Amendment #2 to Resolution TE-P-0436-15, issued to Titan Image Group Inc., to furnish & deliver printed business envelopes for DuPage County departments, to increase the contract amount $2,550.00 to pay final invoices through July 31, 2016, resulting in a new contract total amount of $30,300.00, an increase of 9.19%. (1154 SERV)
a. Titan Image Group - Change Order
b. Titan Image Change Order #2 Decision Memo
2. TE-P-0226-16 : County Contract issued to CDW Government Inc. for the purchase of HP mini desktop computers for various General Fund departments, for Information Technology, for a total contract amount of $65,000.00, per National IPA cooperative purchasing agreement pricing.
a. CDWG - 100 Desk Top Computers - Checklist
b. CDWG Desktop Purchase Requisition
c. Desktop Quote
3. TE-P-0232-16 : County Contract issued to Imaging Systems Inc., d/b/a IDT to provide a Document Management System for the Supervisor of Assessments, including software and initial set up, licenses, and the first year maintenance fee, for the period of August 10, 2016 through November 30, 2016, for a contract total amount of $49,840.00, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids - Sole Source.
a. Imaging Systems - Checklist
b. IDT Purchase Requisition - SOA
c. Imaging Systems - Sole Source
d. 2016_DuPage_IDT_Proposal_SOA
F. Transportation - Puchalski
1. DT-P-0200-16 : County contract issued to Currie Motors, for the purchase of one (1) 2017 Ford F-550 with Monroe dump body, spreader and snow and ice equipment for the Division of Transportation, for a contract total not to exceed $78,343.00; Per NWMC/South Suburban cooperative purchasing agreement pricing, in compliance with 30 ILCS 525/2 “Governmental Joint Purchasing Act”
a. Currie Motors DTR020016 - Requisition
b. Currie Motors DTR020016 - Checklist
c. Currie Motors DTR020016 - NWMC
d. Currie Motors DTR020016 - Ethics
2. DT-P-0201-16 : County contract issued to Currie Motors, for the purchase of one (1) 2017 Ford F-550 XL with Monroe dump body for the Division of Transportation, for a contract total not to exceed $59,913.00; Per NWMC/South Suburban cooperative purchasing agreement pricing, in compliance with 30 ILCS 525/2 “Governmental Joint Purchasing Act”
a. Currie Motors DTR020116 - Requisition
b. Currie Motors DTR020116 - Checklist
c. Currie Motors DTR020116 - NWMC
d. Currie Motors DTR020116 - Ethics
10. Finance Resolutions
A. FI-R-0558-16 : Acceptance and Appropriation of the Donated Funds Initiative Program Grant PY 2017 Agreement No. FCSVJ00210 $90,320
a. Donated Funds Initiative Grant PY17 5000-6560 Attachment I Budget 08-09-16
b. Donated Funds Initiative Grant PY17 5000-6560 Attachment II Agreement 08-09-16
B. FI-R-0559-16 : Acceptance and Appropriation of the Juvenile Accountability Block Grants (JABG) Program Juvenile Justice and Delinquency Prevention Grant PY17 and Step Up & SPARCS Program Grant PY17 Agreement No.FCSVR03529 Company 5000 - Accounting Unit 6180 $185,152
a. JABG Budget
b. JABG Agreement
C. FI-R-0560-16 : Acceptance of the Illinois Emergency Management Agency Emergency Management Performance Grant PY16 16EMADUPA $157,969.75
a. EMPG PY16 Agreement
D. FI-R-0562-16 : Acceptance and Appropriation of the Illinois Department of Human Services Supportive Housing Program Grant PY17 Agreements No. FCSVH00172 and FCSVH00352 Company 5000 - Accounting Unit 1760 $107,056.00
a. SHP Budget
b. Agreement No. FCSVH00172- IDHS-HPP_2016-17
c. Agreement No. FCSVH00352- IDHS-SHP_2016-17
E. FI-R-0563-16 : Acceptance & Appropriation of Illinois Department of Human Services (ILDHS) Emergency Solutions Grant (ESG) PY17 Agreement Number FCSVH03761 Company 5000 - Accounting Unit 1695 $33,430.00
a. ESG PY17 Budget
b. ESG PY17 Agreement
F. FI-R-0575-16 : Intergovernmental Agreement between DuPage County and the U.S. Department of Energy - Payment in Lieu of Taxes for Tax Year 2015
a. CY15 Intergovernmental Agreement with DOE_Redacted
G. FI-R-0578-16 : Additional Appropriation for the G.O. 2010 Bond Project Fund Company 6000, Accounting Unit 3110 $639,700
a. Additional Appropriation - G O 2010 Bond Project Fund FY 16 - $639,700
H. FI-R-0576-16 : Placing Names on Payroll
11. ETSB - Grasso
A. ETS-R-0552-16 : Resolution approving the Intergovernmental Agreement between the County of DuPage on behalf of the Emergency Telephone System Board of DuPage County and the Village of Glendale Heights for the reimbursement of consolidation costs with ACDC [Total Amount: $200,000.00]
a. GH IGA Paperwork 6-16-16_Redacted
12. Informational
A. Payment of Claims
1. 15-16-712 : 7/12/16 Paylist
a. 07-12-16- Paylist
2. 15-16-713 : 7/15/16 Paylist
a. 07-15-16- Paylist
3. 15-16-714 : 7/19/16 Paylist
a. 07-19-16- Paylist
4. 15-16-715 : 7/22/16 Paylist
a. 07-22-16- Paylist
5. 15-16-716 : 7/26/16 Paylist
a. 07-26-16- Paylist
6. 15-16-717 : 7/29/16 Paylist
a. 07-29-16- Paylist
7. 15-16-718 : 8/2/16 Paylist
a. 08-02-16- Paylist
B. Wire Transfers
1. 15-16-719 : 7/14/16 Wire Transfer
a. 07-14-16- 2000-Wire Transfer
C. Grant Proposal Notifications
1. 15-16-652 : GPN & Report - Juvenile Accountability Block Grant (JABG) PY17 - Illinois Juvenile Justice Commission - Department of Probation and Court Services - Judicial Public Safety Committee - $185,152
a. PY17 JABG GPN Report
2. 15-16-670 : Homeless Prevention Program PY17 - Illinois Department of Human Services - Community Services - $50,489.00
a. HPP GPN Report
3. 15-16-671 : Supportive Housing Program PY17 - Illinois Department of Human Services - Community Services - $56,567.00
a. SHP GPN Report
4. 15-16-653 : GPN & Report - Emergency Management Performance Grant (EMPG) PY16 - Illinois Emergency Management Agency (IEMA) - Office of Homeland Security and Emergency Management (OHSEM) - Judicial/Public Safety Committee - $157,969.75
a. EMPG PY16 GPN Report
13. Old Business
14. New Business
15. Adjournment
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