DuPage County Technology Committee met Dec. 2
Here are the minutes provided by the committee:
1. CALL TO ORDER
11:00 AM meeting was called to order by Chair Covert at 11:00 AM.
2. ROLL CALL
Conor McCarthy was present as a representative for Bob Berlin, State’s Attorney. Guillermo Franco was present as a representative for Liz Chaplin, County Recorder. Chad Pierce was present as a representative for Jean Kaczmarek, County Clerk. Paul Hinds was present as a representative for Gwen Henry, County Treasurer.
PRESENT Berlin, Chaplin, Childress, Covert, Eckhoff, Henry, Kaczmarek, Martinez, and White
ABSENT Lukas, and Yoo
REMOTE Galassi
3. CHAIRWOMAN’S REMARKS – CHAIR COVERT
Chair Covert made the following remarks:
I want to thank Jim Watson, a senior mainframe programmer in our IT department, for all his efforts on the mainframe shutdown project, especially as he approaches his retirement this Friday. He has dedicated over 38 years to serving DuPage County with skill, commitment, and a friendly attitude. Jim considered retiring earlier, but chose to stay until the mainframe was fully shut down-an act of genuine dedication as a public servant. Thank you so much, Jim.
MOTION TO ALLOW FOR REMOTE PARTICIPATION
Member Childress moved, seconded by Member White, to allow remote participation. All ayes. Motion carried.
4. PUBLIC COMMENT
No public comments were offered.
5. APPROVAL OF MINUTES
5.A. 25-2903
Approval of Minutes for the Technology Committee – Regular Meeting – Tuesday, November 18, 2025
RESULT: APPROVED
MOVER: Michael Childress
SECONDER: Bill White
6. INTERGOVERNMENTAL AGREEMENTS
6.A. TE-R-0004-25
Intergovernmental Agreement between the County of DuPage (“County”) and the Tri-State Fire Protection District (“District”) to permit County staff to perform GIS services.
RESULT: APPROVED AND SENT TO FINANCE
MOVER: Michael Childress
SECONDER: Bill White
7. PROCUREMENT REQUISITIONS
7.A. TE-P-0026-25
Recommendation for the approval of a contract purchase order to Environmental Systems Research Institute, Inc. (ESRI), for professional services for GIS support and training for the ESRI Enterprise Advantage Program, for Information Technology – GIS Division, for the period of January 17, 2026 through January 16, 2027, for a contract total amount of $119,400. Exempt from bidding per 55 ILCS 5/5-1022(c) not suitable for competitive bids – Sole Source. This product and service is only available from the provider, ESRI, Inc.
RESULT: APPROVED AND SENT TO FINANCE
MOVER: Michael Childress
SECONDER: Bill White
8. INFORMATIONAL ITEMS
8.A. 25-2863
Recommendation for the approval of a contract issued to Carahsoft Technology Corporation, to provide five (5) OpenRoads Designer SELECT license renewals/subscriptions, for the Division of Transportation, for the period of December 1, 2025 through November 30, 2026, for a contract total amount not to exceed $17,375. Per 55 ILCS 5/5-1022(d) exempt from bidding – IT/Telecom purchases which do not exceed $35,000.
RESULT: INFORMATION RECEIVED AND PLACED ON FILE
MOVER: Michael Childress
SECONDER: Bill White
8.B. 25-2895
Recommendation for the approval of a contract to Brightly Software, Inc., for Maintenance Edge (Help Desk – formerly Facility Dude) and Connect Authenticate software licensing, for Facilities Management, for the period of December 1, 2025 through November 30, 2026, for a total contract amount not to exceed $23,613.50, per quote #449789. Contract let pursuant to the Intergovernmental Cooperation Act (OMNIA Contract #R210702).
RESULT: ACCEPTED AND PLACED ON FILE
MOVER: Michael Childress
SECONDER: Bill White
9. IT PROJECT UPDATES
IT Project Updates
26-0032
RESULT: PRESENTED
10. OLD BUSINESS
11. NEW BUSINESS
12. ADJOURNMENT
https://dupage.legistar.com/View.ashx?M=M&ID=1261637&GUID=1B74A262-4DF5-43CC-BB9E-253B03E5FA2C
