City of Warrenville Public Works and Infrastructure Committee of the Whole met Dec. 8
Here is the agenda provided by the committee:
A. CALL TO ORDER
Chairman Barry called the meeting to order at 7:00 p.m.
B. ROLL CALL
Physically Present: Chairman Clare Barry, Mayor Andrew Johnson, and Aldermen: Stuart Aschauer, Kathy Davolos, Craig Kruckenberg, John Lockett, Bill Weidner, and Judy Wilkie
Absent: Alderman J.P. Augustynowicz (excused)
Also Present: Assistant City Administrator Alma Morgan, Public Works Director Phil Kuchler, Finance Director Kevin Dahlstrand, Utility Maintenance Superintendent Zach Jardine, Asset Management Analyst Kassandra Hernandez-Galvan, Street Division Crew Leader Jeff Simmons, Utility Division Crew Leader Kevin McGovern, City Treasurer Maury Goodman, and Executive Assistant and Deputy City Clerk Dawn Grivetti
Also Absent: City Administrator Cristina White and City Clerk Julie Clark
C. PLEDGE OF ALLEGIANCE
Chairman Barry led the Pledge of Allegiance.
D. CITIZENS COMMENTS
There were no comments from persons present.
E. OFFICIALS AND STAFF COMMENTS
Mayor Johnson encouraged the public to shop locally this holiday season.
Chairman Barry attended the Merry Markets at City Hall and the Library last Friday. She indicated they were a great success with over 500 shoppers attending.
F. BUSINESS OF MEETING
1. Consideration of Amendment to the Facility Use Agreement with Tunes of Glory
Executive Assistant / Deputy Clerk Grivetti presented a request from the Tunes of Glory Bag Pipes and Drums organization to amend the facility use agreement with the City to extend through December 31, 2030.
Kolleen Monahan-Sarns, Pipe Major of Tunes of Glory, thanked the Committee for allowing the organization to rehearse at City Hall for the next five years.
MOTION CARRIED VIA VOICE VOTE
2. Consideration of License Agreement with Ezee Fiber
Public Works Director (PWD) Kuchler presented a proposed license agreement drafted by the City Attorney with Ezee Fiber to install a fiber-optic network throughout the City.
Representatives from Ezee Fiber were present to answer questions. There was discussion about the limited amount of existing fiber internet in the City and about the boring process to install the fiber optic network. An Ezee Fiber representative replied that the company buries the fiber network at a minimum of 24 inches, lowering the impact on existing utilities and tree roots. He indicated residents will have an opportunity to lock in a price for the life of a contract. Construction can begin as soon as permits are approved.
There was discussion regarding the non-exclusive nature of the license, although other fiber companies have stated they will not duplicate networks where one Citywide network already exists. Mayor Johnson requested the company include Wheaton Warrenville South High School in their plans to connect all the local schools to the fiber network.
ALDERMAN WEIDNER MADE A MOTION, seconded by Ald. Davolos, to recommend the City Council pass a resolution approving a public right-of-way use license agreement between the City of Warrenville and Ezee Fiber Texas, LLC for installation of fiber-optic communication facilities.
MOTION CARRIED VIA VOICE VOTE
3. Amendment No. 3 to IGA with Naperville for Sanitary Sewer Plant Upgrades
PWD Kuchler reminded the Committee of the City of Naperville’s major upgrade to the wastewater treatment plant, which is expected to cost about $233 million. The City of Warrenville has an agreement with the City of Naperville to treat the City’s wastewater, which makes up about 9% of all treated effluent at the Naperville plant.
Warrenville’s share of the cost, including financing, is estimated at $24.3 million. The proposed third amendment to the agreement details how Warrenville will pay Naperville $1.25 million each year for 20 years. Warrenville began collecting fees from customers for this purpose in 2023.
The Director of Public Utilities for Water and Wastewater for the City of Naperville was present and reported on the expansion progress of the multi-phase project. There was discussion regarding when the final cost estimates may be available. The Director responded that final costs could be estimated as soon as this time next year. The north plant expansion that facilitates the City of Warrenville is the largest planned extension and is still in the design phase. The actual percentage charged to Warrenville will be locked in when construction begins. The Director indicated that the City’s I/I program to reduce inflow and infiltration has successfully reduced the percentage for the City.
There was discussion regarding the “true-up” or assessment of actual versus projected costs and the credit provided to the City for this year’s assessment.
There was a question regarding an increase in capacity for the treatment plant project.
The Director indicated that the primary focus of the expansion project is phosphate removal to meet IEPA requirements and not capacity increase. The overall capacity will remain the same. Plant improvements are based on Naperville’s projected buildout, which includes Warrenville’s peak demand as well.
There was discussion regarding the availability of state or federal grants, however, the City of Naperville does not score well when applying for grants. Naperville has obtained a $450,000 State grant that will be applied to the overall project costs.
ALDERMAN LOCKETT MADE A MOTION, seconded by Ald. Wilkie, to recommend the City Council pass an ordinance approving the Third Amendment to the Intergovernmental Agreement with the City of Naperville for wastewater utility services regarding certain planned capital improvements.
MOTION CARRIED VIA VOICE VOTE
4. 2026 Road Program Design Engineering Contract – Engineering Resource Associates
PWD Kuchler stated that staff is proposing road improvements for the east-side streets located between Galusha Avenue and Warrenville Road, from east of Winfield Road to West Street, as part of the 2026 Road Program. The estimated construction cost for the project is $2.5 million. Staff is proposing to use a combination of Capital Maintenance and Replacement funds and State Motor Fuel Tax (MFT) funds to pay for the project. Using MFT funds requires additional services. Engineering work for this project will include preparing bid documents, such as plans, specifications, and cost estimates that meet State MFT requirements. The City’s preferred consultant will need to coordinate with the Illinois Department of Transportation (IDOT) before putting the project out for bid.
PWD Kuchler noted that staff followed the City’s qualifications based selection process in choosing a vendor and negotiated a proposed contract with Engineering Resource Associates, Inc. (ERA) to perform the work. Construction is expected to take place in the summer of 2026.
ALDERMAN KRUCKENBERG MADE A MOTION, seconded by Ald. Davolos, to recommend the City Council pass a resolution approving a Professional Services Agreement with Engineering Resource Associates, Inc. for Design Engineering Services relating to the 2026 Road Program.
MOTION CARRIED VIA VOICE VOTE
5. Informational Update of Enterprise Maintenance and Replacement Plan Projects
Utility Maintenance Superintendent (UMS) Jardine stated that the new 500,000 gallon water tower on Route 59 near Thorntons is complete, and the City has received the final operating permit for the tower. There was a question regarding interest in cellular companies to place antennae on the water tower. No interest has been received at this time.
UMS Jardine reported that construction on the new water treatment plant just started with completion planned for September 2026. Supervisory Control and Data Acquisition (SCADA) upgrades are taking place in 11 lift stations, four wells and two water towers for improved operations and better efficiency. He further reported on the DuPage County Forest Preserve water and sanitary sewer extension project on Mack Road. The project allowed the City to create a looped watermain to improve water quality and movement along the line. The project is ongoing, and progress will continue when the weather is more conducive.
NO COMMITTEE ACTION WAS TAKEN NOR REQUESTED
6. Public Works Department FY 2026 Work Program and Decision Package Status Report
The Public Works Department FY 2026 Work Program and Decision Package Status Report was presented for review.
There was a question regarding the wastewater holding tank initiative. PWD Kuchler stated the City’s goal is to never need one; however, in the event one is necessary a plan is in place. He added that the City’s I/I program as well as the City of Naperville’s sewer upgrades are working to prevent the need for a holding tank.
Ald. Weidner requested update on the Batavia Road Path project. PWD Kuchler replied that funding has not been determined. It was previously not approved by the Council when presented as a decision package.
Ald. Weidner asked if the City has a plan to evaluate roadways for bike lanes or traffic calming devices. PWD Kuchler replied that more data is needed to determine if traffic calming devices are necessary. He added that most City roads are not wide enough to include bike lanes. The Bikeway Implementation Plan is a guide for staff to identify possible bicycle improvements.
A question was raised regarding the annual tree program. PWD Kuchler replied that staff’s plan is to continuously plant 100 trees per year with citizen participation. Staff will report back to the City Council when progress has been made to plant trees throughout the entire City. At that time, staff will provide a recommendation for how to proceed with the program.
NO COMMITTEE ACTION WAS TAKEN NOR REQUESTED
G. MISCELLANEOUS
H. ADJOURN
ALDERMAN LOCKETT MADE A MOTION, seconded by Aid. Wilkie, to adjourn.
MOTION ADOPTED VIA VOICE VOTE
The meeting adjourned at 7:43 p.m.
https://www.warrenville.il.us/AgendaCenter/ViewFile/Minutes/_12082025-1570
