DuPage County Finance Committee met Nov. 13.
Here is the agenda provided by the committee:
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENT
4. CHAIRMAN'S REMARKS
5. APPROVAL OF MINUTES
A. Finance Committee - Regular Meeting - Tuesday October 23rd, 2018
6. BUDGET TRANSFERS
A. FI-R-0936-18 RESOLUTION -- Budget Transfers 11-13-2018 Budget Transfers Various Companies and Accounting Units
7. PROCUREMENT REQUISITIONS
A. Environmental - Grant
1. EN-P-0311-18 Recommendation for the approval of a contract purchase order to SCARCE, for environmental education services, for the Department of Building & Zoning, for the period 12/1/18 - 11/30/19 for contract total amount of $136,500. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5- 1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
B. Health & Human Services - Hart
1. HHS-P-0305-18 Recommendation for the approval of a contract purchase order to Cellco Partnership dba Verizon Wireless for Cellular and Wireless Services for the Senior Services Staff while they are in the field, for the period October 1, 2018 through November 30, 2019, for a contract total amount not to exceed $45,072.00. Contract pursuant to the Governmental Joint Purchasing Act. (State of Illinois Contract #CMS793372P) (Grant Funded PY19 $45,072.00)
2. HHS-P-0306-18 Intergovernmental Agreement Between DuPage County and PACE Suburban Bus Service for Para-transit Services to Eligible Seniors, for the period of August 1, 2018 through September 30, 2019, for a contract total not to exceed $42,971.00, per Intergovernmental Agreement. (Grant Funded)
3. HHS-P-0307-18 Recommendation for the approval of a contract purchase order to Family Shelter Services, Inc., to provide Advocacy Services to Victims of Domestic Violence. This contract covers the period of December 1, 2018 through November 30, 2019 for Community Services, for a contract total amount not to exceed $85,000.00; Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2- 300.4-108 (1) (b).
4. HHS-P-0308-18 Recommendation for the approval of a contract purchase order to Medline Industries, Inc., for various linens, for the DuPage Care Center, for the period December 1, 2018 through November 30, 2019, for a contract total not to exceed $44,817.20, per low bid #18-193-CARE (This bid was split between 2 vendors - these 7 out of 13 items bid were the lowest for Medline Industries, Inc.)
5. Change Order -- FI-P-020B-13 - Amendment to Resolution FI-P-020A-13, issued to Toshiba American Business Solutions, Inc., to increase the contract in the amount of $3,730.00, taking the amended contract amount of $239,139.36, resulting in an amended contract total amount not to exceed $242,869.36, an increase of 1.56% (76- 0001 SERV)
6. Change Order -- Change Order -- HHS-P-0394A-17 Amendment to Resolution HHS- P-0394-17 (P.O. 2788-0001 SERV) issued to Symbria Rehab, Inc., for Physical, Occupational, Speech and Respiratory Therapy and Consulting Services, for the period to increase contract in the amount of $63,341.00, resulting in an amended contract total amount not to exceed $1,263,341.00, an increase of 5.28%.
7. Change Order -- Change Order -- HHS-P-0431A-17 Amendment to Resolution HHS- P-0431-17, County Contract 2910-0001 SERV, issued to AirGas USA, LLC, to furnish and deliver liquid portable oxygen for the residents at the DuPage Care Center and increase encumbrance in the amount of $3,500.00, resulting in an amended contract total amount not to exceed $35,500.00, an increase of 10.94%.
C. Judicial/Public Safety - Eckhoff
1. Change Order -- Change Order - JPS-0350B-17 Amendment to Resolution JPS-P- 0380A-17 Service Agreement # 2765-0001 SERV issued to Sentinel Offender Services, LLC to provide GPS device or electronic monitoring services to juveniles, indigent adult offenders and their victims, for DuPage County Probation & Court Services, to increase the contract amount by $12,532.41, resulting in an amended contract total amount not to exceed $71,168.01, an increase of 21.37%.
2. Change Order -- JPS-P-0028A-18 Amendment to Resolution JPS-P-0028-18 (Purchase order 3068-0001- SERV), issued to Public Safety Direct to furnish and install new equipment in Sheriff Vehicles, for a change order to increase the encumbrance in the amount of $60,000 for the Sheriff's Office, resulting in a new contract total amount not to exceed $190,000, an increase of 46.15%. (3068-0001)
3. JPS-P-0295-18 Recommendation for the approval of a contract purchase order to Integrated Solutions Consulting, Inc., to provide CEMP Maintenance, Licensing, and Technical Upgrades, covering the period of December 1, 2018 through November 30, 2019 for the Office of Homeland Security Emergency Management for a contract total amount not to exceed $33,000.00. Per 55 ILCS 5/5-1022 Competitive Bids (d) IT/Telecom purchases under $35,000.00.
4. JPS-P-0296-18 Recommendation for the approval of a contract purchase order to NEC Corporation of America for the purchase of IBW Latent Workstation and Onsite IBW latent on site training for 2 people, for the Sheriff's Office Crime Laboratoary, not to exceed $44,790.00. Per DuPage County Purchasing Ordinance, Article 4- 102(5) - Sole source IBW Latent Workstation) To be funded by Sheriff's Office Federal Treasury Account
5. JPS-P-0297-18 Recommendation for the issuance of a contract purchase order to HOV Services, Inc., for annual renewal for maintenance to support the Kodak i1860 scanners for the Circuit Court Clerk for the period of December 1, 2018 through November 30, 2019, for a contract total not to exceed $35,085.00. Other Professional Service not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
6. JPS-P-0298-18 Recommendation for the approval of a contract purchase order to Galls, LLC., for the purchase of new ballistic and stab vest for our deputies. This contract covers the period of December 1, 2018 through November 30, 2019, for the Sheriff's Office, for a contract total not to exceed $67,969.20. Contract pursuant to the Intergovernmental Cooperation Act GSA # GS-07F-0157M.
7. JPS-P-0299-18 Recommendation for the approval of contract purchase order to Cellco Partnership d/b/a Verizon Wireless, for cellular and wireless services, for the period December 1, 2018 through November 30, 2019 for Office of the Circuit Court Clerk, for a contract total not to exceed $30,000. Contract let pursuant to the Governmental Joint Purchasing Act. State of Illinois (Cooperative Purchasing Agreement CMS793372P).
8. JPS-P-0300-18 Recommendation for the approval of a contract purchase order to Northeast DuPage Youth and Family Services, to provide services to youths who are at risk of domestic violence and trauma, for Probation & Court Services. This contract covers the period of December 1, 2018 through November 30, 2019, for a contract total amount not to exceed $45,000.00. Other Professional Service, not subject to competitive bidding per 55 ILCS 5/5-1022(a). Vendor selected pursuant to DuPage County Code Section 2-300.4-108 (1) (b).
9. JPS-P-0301-18 Recommendation for the approval of a contract purchase order to DuPage County Health Department, to provide mental health services for the mentally ill probationers, for Probation & Court Services.covering the period of December 1, 2018 through November 30, 2019, for a contract total amount not to exceed $208,000.00, per Intergovernmental Agreement.
10. JPS-P-0302-18 Recommendation for the issuance of a contact purchase order to Johnson Controls, Inc., for the upgrade of the Access Control System, to update the C-Cure 800 to the C-Cure 9000 for the Office of Homeland Security and Emergency Management, for a contract total amount not exceed $88,945.61. Contract let pursuant to the Government Services Administration. The County of DuPage will contract with Johnson Controls.
11. JPS-P-0303-18 Recommendation for the approval of a contract purchase order to Cello Partnership d/b/a Verizon Wireless, for cellular and wireless services, for the period December 1, 2018 through November 30, 2019, for Probation & Court Services, for a contract total not to exceed $33,920.00; per State of Illinois Master Contract #CMS5793372P.
D. Public Works - Healy
1. PW-P-0304-18 Recommendation for the approval of a contract purchase order to Insituform Technologies, LLC. for CIPP sanitary sewer lining at various sewer systems within DuPage County, for Public Works Department for a contract total amount not to exceed $175,640.30, per lowest responsible bid #18-175-PW
E. Technology - Wiley (Contingent Upon Parent Committee Approval)
1. TE-P-0312-18 Recommendation for the approval of a contract purchase order to Cello Partnership d/b/a Verizon Wireless, to provide wireless services including basic cellular voice, smart phones, wireless data and push-to-talk for Information Technology. This contract covers the period of December 1, 2018, through November 30, 2019, for a contract total of $170,000.00. Contract let pursuant to the Governmental Joint Purchasing Act in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - State of Illinois - Master Contracts CMS793372P.
2. TE-P-0313-18 Recommendation for the approval of a contract purchase order to CDW Government, Inc. for Microsoft Licensing, for Information Technology, for a total contract amount of $57,076.88. contract let pursuant to the Governmental Joint Purchasing Act in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - State of Illinois - Master Contracts. #CMS 694510
F. Transportation - Puchalski
1. DT-P-0275-18 Recommendation for the approval of a contract purchase order to Red Wing Brands of America, Inc., to furnish safety shoes and work boots, as needed for the Division of Transportation, Public Works, Facilities Management, Stormwater and the Care Center, for the period December 1, 2018 through November 30, 2019, for a contract total not to exceed $53,000.00 (Division of Transportation $21,000.00, Public Works $15,000.00, Facilities Management $10,000.00, Stormwater $4,500.00, Care Center $2,500.00); Per renewal option under RFP 17-177-JM, first of three options to renew.
2. DT-P-0291-18 Recommendation for the approval of a contract purchase order to Visu-Sewer of Illinois, LLC, to provide cure in place pipe lining, for the Division of Transportation, for a total contract amount not to exceed $144,160.00, per lowest responsible bid #18-175-PW.
3. DT-P-0292-18 Recommendation for the approval of a contract purchase order to 3M Company, to furnish and deliver sign materials/rolled goods, as needed for the Division of Transportation, for the period November 13, 2018 through October 14, 2019, for a contract total not to exceed $30,000.00. Contract let pursuant to the Governmental Joint Purchasing Act (State of Illinois)
4. DT-P-0293-18 Recommendation for the approval of a contract purchase order to Cellco Partnerships d/b/a Verizon Wireless, for cellular and wireless services, as needed for the Division of Transportation, for the period December 1, 2018 through November 30, 2019, for a contract total not to exceed $57,000.00; Contract let pursuant to the Governmental Joint Purchasing Act (State of Illinois) Act (State of Illinois)
5. DT-P-0294-18 Recommendation for the approval of a contract purchase order to DLZ Illinois, Inc., to provide Professional Construction Engineering Services for the DuPage County Central Signal System, Section 17-DCCSS-01-TL, for a contract total not to exceed $409,505.00; Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/et. seq. (County to be reimbursed up to $336,604.00)
6. DT-CO-0007-18 Amendment to County Contract 2706 SERV, issued to Fence Connection, Inc., to furnish, repair and install fencing, as needed for the Division of Transportation, to increase the funding in the amount of $20,000.00, resulting in an amended contract total amount of $40,000.00, an increase of 100%
8. FINANCE RESOLUTIONS
A. FI-R-0922-18 RESOLUTION -- Additional Appropriation for the Sheriff's Basic Correctional Officer (BCO)Training Fund FY18 Company 1300, Accounting Unit 4460 $90,000
B. FI-R-0923-18 RESOLUTION -- Acceptance and Appropriation of the FFY18 State Court Improvement Program Grant, Grant Agreement No. CIP Basic-G-1801, Company 5000 - Accounting Unit 6140, in the amount of $10,000
C. FI-R-0925-18 RESOLUTION -- Appropriation of Additional Funding for the Comprehensive Law Enforcement Response To Drug Grant FY19 Inter-Governmental Agreement No. 416721 Company 5000 - Accounting Unit 6615 $63,761
D. FI-R-0929-18 RESOLUTION -- Acceptance and Appropriation of Additional Funding for The Forty-Fourth (44th) Year Community Development Block Grant FY18, Company 5000 - Accounting Unit 1440, $364,559.00
E. FI-R-0930-18 RESOLUTION -- Acceptance and Appropriation of Additional Funding for The Thirtieth (30th) Year Emergency Solutions Grant FY18 Company 5000 - Accounting Unit 1470 $4,731.00
F. FI-R-0931-18 RESOLUTION -- Acceptance and Appropriation of Additional Funding for The Twenty-Seventh (27th) Year Home Investment Partnership Grant FY18 Company 5000 - Accounting Unit 1450 $543,336.00
G. FI-R-0928-18 RESOLUTION -- Acceptance and Appropriation of Additional Funding for the Low Income Home Energy Assistance Program (LIHEAP) ComEd Rate Relief Program Grant FY18 Company 5000 – Accounting Unit 1500 – $15,000
H. FI-R-0932-18 RESOLUTION -- Acceptance and Appropriation of the DuPage Care Center Foundation - Recreation Therapy Grant FY19 Company 5000 – Accounting Unit 2120 $18,000
I. FI-R-0937-18 RESOLUTION -- Additional Appropriation for the Special Service Area #35 - Lakes of Royce Renaissance Capital Project Fund, Company 6100, Accounting Unit 2710 - $493,366
J. FI-R-0295-17 RESOLUTION -- FI-R-0295A-17 Revision to FI-R-095-17 - 2018 Holiday Schedule
K. FI-R-0948-18 RESOLUTION -- Placing Names on Payroll
L. FI-O-0074-18 ORDINANCE -- Dissolving the Highland Hills Sanitary District
9. FY2019 BUDGET RESOLUTIONS AND ORDINANCES
A. FI-R-0938-18 RESOLUTION -- Authorization to Transfer Funds to the General Obligation 2010 Bonds Debt Service Fund for Fiscal Year 2019 and Abate the 2018 Bond and Interest Tax Levy for the Taxable General Obligation Bonds (Alternate Revenue Source), Series 2010A and 2010B
B. FI-R-0939-18 RESOLUTION -- Authorization to Transfer Funds to the 1993 Jail Refunding Bonds Debt Service Fund for Fiscal Year 2019 and Abate the 2018 Bond and Interest Tax Levy for the 1993 General Obligation Refunding Bonds (Alternate Revenue Source-Jail Project)
C. FI-R-0940-18 RESOLUTION -- Authorization to Transfer Funds to the 1993 Stormwater Bonds Debt Service Fund for Fiscal Year 2019 and Abate the 2018 Bond and Interest Tax Levy for the 1993 General Obligation Refunding Bonds (Alternate Revenue Source - Stormwater Project)
D. FI-R-0941-18 RESOLUTION -- Authorization to Transfer Funds to the 2016 Stormwater Bonds Debt Service Fund for Fiscal Year 2019 (Alternate Revenue Source - Stormwater Project), Series 2016
E. FI-R-0942-18 RESOLUTION -- Abatement of the 2018 Tax Levy for General Obligation Refunding Bonds (Alternate Revenue Source), Series 2011 ("2011 Bonds") in the amount of $573,500
F. FI-R-0943-18 RESOLUTION -- Abatement of the 2018 Tax Levy for General Obligation Refunding Bonds (Alternate Revenue Source), Series 2015B ("2015B Bonds") in the amount of $1,462,500
G. FI-R-0944-18 RESOLUTION -- Authorization to Transfer Funds from the General Fund and Probation and Court Services to Various Funds for Fiscal Year 2019
H. FI-R-0945-18 RESOLUTION -- Authorization to Transfer Funds from the County Infrastructure Fund to the General Fund for Fiscal Year 2019
I. FI-O-0075-18 ORDINANCE -- Annual Appropriation Ordinance for the County of DuPage, State of Illinois, for the Fiscal Period Beginning December 1, 2018 and ending November 30, 2019
J. FI-O-0076-18 ORDINANCE -- DuPage County 2018 Tax Levies for Fiscal Year 2019
K. FI-O-0077-18 ORDINANCE -- DuPage County Century Hill Light Service Area Fund 2018 Tax Levy for Fiscal Year 2019
L. FI-R-0946-18 RESOLUTION -- Approval of Fiscal Year 2019 Headcount
M. FI-R-0947-18 RESOLUTION -- Compensation Structure and Wage Adjustment Guidelines
N. FI-O-0078-18 ORDINANCE -- Annual Appropriation Ordinance for Board of Health Operations, Board of Health Municipal Retirement, Board of Health Social Security and Board of Health Infrastructure Fund of the County of DuPage, State of Illinois, for the Fiscal Period Beginning December 1, 2018 and Ending November 30, 2019
O. FI-O-0079-18 ORDINANCE -- 2018 Tax Levies for the Board of Health Operations, Board of Health Municipal Retirement, and Board of Health Social Security for Fiscal Year 2019
P. FI-O-0080-18 ORDINANCE -- Annual Appropriation Ordinance for Emergency Telephone System Board of the County of DuPage, State of Illinois, for the Fiscal Period Beginning December 1, 2018 and Ending November 30, 2019
Q. Approval of the FY2019 Financial Plan. You can view the plan at www.dupageco.org.
10. ETSB - GRASSO (CONTINGENT UPON PARENT COMMITTEE APPROVAL)
A. ETS-R-0935-18 RESOLUTION -- Resolution to Approve the Intergovernmental Agreement Between the County of DuPage, Illinois on behalf of the Emergency Telephone System Board and the Village of Addison for the Reimbursement of Consolidate Costs (Total Amount: $506,859.00)
11. INFORMATIONAL
A. County Board
1. CB-R-0949-18 RESOLUTION -- 2019 County Board Meeting Schedule
B. Payment of Claims
1. Payment of Claims -- 10/23/2018 Paylist
2. Payment of Claims -- 10/26/18 Paylist
3. Payment of Claims -- 10/30/18 Paylist
4. Payment of Claims -- 11/02/2018 Paylist
5. Payment of Claims -- 11/6/18 Paylist
C. Wire Transfers
1. Wire Transfers -- 11/01/2018 Wire Transfer
2. Wire Transfers -- 11/06/2018 Wire Transfer
D. Appointments
1. CB-R-0950-18 RESOLUTION -- Appointment of Michael R. Konewko as DuPage County Hearing Officer- Admin. Adjudication Program
E. Grant Proposal Notifications
1. Informational -- Grant Proposal Notification 052-18: ComEd Energy Efficiency Program – Street Lighting Upgrade - Division of Transportation - $53,454.80
2. Informational -- Grant Proposal Notification 053-18: ComEd Energy Efficiency Program – Traffic Signal Upgrade - Division of Transportation - $287,460.00
3. Grant Proposal Notifications -- Grant Proposal Notification & Report # 156-18 DuPage Care Center Foundation Recreation Therapy Grant FY19 - $18,000.00
12. OLD BUSINESS
13. NEW BUSINESS
14. EXECUTIVE SESSION
A. Pursuant to Open Meetings Act 5 ILCS 120/2 (c) (2) - Collective Bargaining Matters
15. MATTERS REFERRED FROM EXECUTIVE SESSION
A. FI-R-0951-18 RESOLUTION -- Authorization of Contract With International Union of Operating Engineers, Local 150, Division of Transportation
16. ADJOURNMENT
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=8218&Inline=True
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