DuPage County Finance Committee will meet on August 8.
Here is the agenda as provided by the committee:
1. Call to Order
2. Roll Call
3. Public Comment
4. Chairman's Remarks
5. Budget Presentation
A. Sheriff's Office
6. Approval of Minutes
A. Finance Committee - Re-Scheduled - Tuesday July 18th, 2017
7. Budget Transfers
A. FI-R-0349-17 Resolution -- Budget Transfers 8-8-17 Budget Transfers Various
Companies and Accounting Units
8. Procurement Requisitions
A. Finance - Fichtner
1. Change Order -- FI-CO-0005A-15 Amendment to Resolution FI-CO-0005 (FIp-
024C-13) issued to Toshiba American Business Solutions, Inc., AKA Electronic
Imaging Division for the rental and services agreement of multi-function copiers for
Finance and all General Fund departments, for a change order extend the expiration
date to September 30, 2018 and increase the amount of contract $256,939.29, in an
amended contract total not to exceed $1,622,119.04, an increase of 18.82% and
resulting in a cumulative increase of 20.69%. (607-0001 SERV)
B. Economic Development - Khouri (Contingent upon parent committee approval)
1. Change Order -- ED-P-0249A-14 - Amendment to Resolution ED-P-0249-14 Toshiba
American Business Solutions for copier services for workNet DuPage Career Center,
to increase the encumbrance in the amount of $6,700.00 for Workforce Development,
resulting in a new contract total amount of $37,828.18, an increase of 21.52% and a
cumulative increase of 54.08%.
C. Health & Human Services - Larsen
1. HHS-P-0235-17 Recommendation for the approval of a contract purchase order to
Joerns LLC, for the rental of Joern TriLo 36 bed frame with fluid immersion
simulation system for the DuPage Care Center, for the period August 9, 2017 through
August 8, 2018, for a contract total amount not to exceed $26,038.80, per low bid
#17-110-GV.
2. HHS-P-0236-17 Recommendation for the approval of a contract purchase order to
Arixum, Inc., for supplies for the medication dispensing machine in the Pharmacy
Department at the DuPage Care Center, for the period August 16, 2017 through
August 15, 2018, for a contract total not to exceed $36,000.00, per 55 ILCS 5/5-1022
“Competitive Bids” (c) not suitable for competitive bids - Sole Source.
3. HHS-P-0237-17 Recommendation for the approval of a contract purchase order to
Lakeshore Dairy Inc., for fluid dairy for the DuPage Care Center residents and
cafeteria and cafe's located in the JTK Administration Building and Judicial Office
facility, for the period September 1, 2017 through August 31, 2018, for a contract
total amount not to exceed $75,500.00, per renewal option under bid #14-149-GV,
third and final optional one year renewals.
4. Change Order -- Amendment to Contract 771-0001-SERV issued to Toshiba America
Business Solutions Inc., for multifunctional device equipment, supplies and software
for Community Services - Weatherization, to extend the contract through September
30, 2018, and increase encumbrance in the amount of $1,319.88 resulting in an
amended contract total of $9,274.16, an increase of 16.59%, resulting in a cumulative
increase of 18.63%. (Grant funded).
5. Change Order -- Amendment to Contract 767-0001-SERV issued to Toshiba America
Business Solutions Inc., for multifunctional device equipment, supplies and software
for Community Services - LIHEAP, to extend the contract through September 30,
2018, and increase encumbrance in the amount of $3,570.45 resulting in an amended
contract total of $17,190.17, an increase of 26.22%. (Grant funded)
D. Judicial/Public Safety - Eckhoff
1. JPS-R-0346-17 Resolution -- A Resolution authorizing the Chairman of the
County Board to execute various agreements, via attached template, to implement
portions of the DuPage Justice Information System (DuJIS).
E. Public Works - Healy
1. PW-P-0350-17 Recommendation for the approval of a contract purchase order to HD
Supply Waterworks, to furnish and deliver Sensus water meters and meter reading
equipment, for Public Works, for the period August 15, 2017 through August 14,
2019, for a contract total amount not to exceed $160,000.00 per 55 ILCS 5/5-1022
"Competitive Bids" (c) not suitable for competitive bids - Sole Source.
2. Change Order -- FM-P-0258A-16 - Amendment to Resolution FM-P-0258-16,
issued to Wheaton Sanitary District, for sanitary sewer utility services, for the County
campus, for Facilities Management, to increase the contract in the amount of
$100,000.00, increase is needed due to a defective meter which caused a 2016 billing
error, resulting in a new total contract amount not to exceed $380,000.00, an increase
of 35.71%. (2024-1 SERV)
3. Change Order -- FM-P-0262A-16 - Amendment to Resolution FM-P-0262-16,
issued to the City of Wheaton, for water utility services for the County campus, for
Facilities Management, to increase the contract in the amount of $150,000.00,
increase is needed due to a defective meter which caused a 2016 billing error,
resulting in a new total contract amount not to exceed $725,000.00, an increase of
26.09%
F. Stormwater - Zay
1. SM-P-0233-17 Recommendation for the approval of a contract purchase order to
Martam Construction, to furnish all equipment, labor, material, tools and supervision
necessary for the construction for the Liberty Park Drainage System Improvements
Project, through the period of September 1, 2017 to November 30, 2019 for
Stormwater Management, for a contract total amount not to exceed $726,711.00, per
lowest responsible Bid #17-133-DT.
2. SM-P-0234-17 Recommendation to approve an Intergovernmental Agreement
between the County of DuPage, Illinois and the Village of Willowbrook for the
Willowbrook Village Hall Complex Permeable Paver Parking Lot, for the period of
September 1, 2017 through March 31, 2019, for Stormwater Management, for a
contract total amount not to exceed $90,000 per the Water Quality Improvement
Project - Intergovernmental Agreement
3. Change Order -- FIp-021A-13 - Amendment to Resolution FIp-021-13, purchase
order #658-0001 SERV issued to Toshiba America Business Solutions, Inc., AKA
Electronic Imaging Division, to provide copier services, for Stormwater Management,
to extend the contract completion date through September 30, 2018 and increase the
funding in the amount of $6,000.00, resulting in an amended contract total amount of
$32,651.72, an increase of 22.51%.
G. Technology - Wiley (Contingent upon parent committee approval)
1. TE-P-0351-17 Recommendation for the approval of a contract purchase order to PSR
Incorporated, for high availability monitoring, support, and maintenance for IBM
Business Class Server and Enterprise Storage, for Information Technology. This
contract covers the period of September 11, 2017 through September 10, 2021, for a
total contract amount of $142,178.84. Exempt from bidding per DuPage County
Purchasing Ordinance, Article 4-102(5) (Sole Source).
2. TE-P-0352-17 Recommendation for the approval of a contract purchase order to
SWC Technology Partners, Inc., for the annual software maintenance for FireEye
Security software for the period of October 9, 2017 through October 8, 2018, for
Information Technology, for a total contract amount of $54,089.00. Per
Intergovernmental Agreement between the County of DuPage and the Government
Services Administration (GSA).
H. Transportation - Puchalski
1. DT-P-0227-17 Recommendation for the approval of a contract purchase order to
CDW-Government, to furnish and deliver computer hardware, peripherals, software
and licensing, as needed for the Division of Transportation, for the period August 19,
2017 through August 17, 2018, for a contract total not to exceed $43,900.00; Contract
pursuant to the Intergovernmental Cooperation Act (National IPA)
2. DT-CO-0140-17 Amendment to County contract 2452 SERV issued to Vulcan
Construction Materials, LLC to furnish coarse and fine aggregates, as needed for the
Division of Transportation, to increase the funding in the amount of $37,926.44,
resulting in an amended contract total amount of $47,926.44, an increase of 379.26%
(to be offset by corresponding decrease to Contract 2458 SERV)
9. Finance Resolutions
A. FI-R-0332-17 Resolution -- Acceptance of an increase in IEMA's share of the IEMA
Hazard Mitigation Grant Program (HMGP) Grant Agreement No. FEMA-4116-DR-IL
Company 5000 Accounting Unit 3090
B. FI-R-0334-17 Resolution -- Acceptance and Appropriation of the Juvenile
Accountability Block Grants (JABG) Program Juvenile Justice and Delinquency
Prevention Grant PY18 Agreement No.FCSWR03529 Company 5000 - Accounting Unit
6180 $70,000
C. FI-R-0335-17 Resolution -- Acceptance of Additional Funding for the Illinois
Emergency Management Agency Emergency Management Performance Grant PY16
Agreement No. 16EMADUPA2 $75,142.80
D. FI-R-0336-17 Resolution -- Acceptance and Appropriation of the Adult Redeploy
Illinois Program Grant PY18 Interagency Agreement No. 198001, Company 5000 -
Accounting Unit 6192, $278,840
E. FI-R-0337-17 Resolution -- Acceptance and Appropriation of the Victims of Crime
Act-Child Advocacy Center Services Program Grant PY18 Agreement No. 216002
Company 5000 - Accounting Unit 6600 $91,168 (Under the administrative direction of
the DuPage County State’s Attorney’s Office)
F. FI-R-0338-17 Resolution -- Acceptance and Appropriation of the Donated Funds
Initiative Program Grant PY 2018 Agreement No. FCSWJ00210 $90,320
G. FI-R-0339-17 Resolution -- Acceptance and Appropriation of the Illinois
Department of Human Services Supportive Housing Program Grant PY18 Agreements
No. FCSWH00172 and FCSWH00352 Company 5000 - Accounting Unit 1760 $126,052
H. FI-R-0340-17 Resolution -- Acceptance And Appropriation of the HUD Homeless
Management Information System Grant PY18 Agreement No. IL0306L5T141609,
Company 5000 Accounting Unit 1480, $154,556
I. FI-R-0341-17 Resolution -- Acceptance & Appropriation of Illinois Department of
Human Services (ILDHS) Emergency Solutions Grant (ESG) PY18 Agreement Number
FCSWH03761 Company 5000 - Accounting Unit 1695 $33,430.00
J. FI-R-0353-17 Resolution -- Placing Names on Payroll
10. ETSB - GRASSO (Contigent Upon Parent Committee Approval)
A. ETS-R-0347-17 Resolution -- Resolution to Approve the Intergovernmental
Agreement Between the County of DuPage, Illinois on behalf of the Emergency
Telephone System Board and the Wood Dale Fire Protection District for the
Reimbursement of Consolidate Costs (Total Amount: $200,000.00)
11. Informational
A. County Board
1. CB-R-0350-17 Resolution -- Declaration of Vacancy of County Board (District
3) Seat
B. Payment of Claims
1. Payment of Claims -- 7/14/17 Paylist
2. Payment of Claims -- 7/18/17 Paylist
3. Payment of Claims -- 7/21/17 Paylist
4. Payment of Claims -- 7/25/17 Paylist
5. Payment of Claims -- 7/28/17 Paylist
6. Payment of Claims -- 8/1/17 Paylist
C. Wire Transfers
1. Wire Transfers -- 7/13/17 Wire Transfer
2. Wire Transfers -- 7/25/17 Wire Transfer
3. Wire Transfers -- 8/3/17 Wire Transfer A
4. Wire Transfers -- 8/3/17 Wire Transfer B
D. Appointments
1. CB-R-0351-17 Resolution -- Appointment of Rachel M. Ossyra to the DuPage
County Ethics Commission
E. Grant Proposal Notifications
1. Grant Proposal Notifications -- GPN - Victims of Crime Act-Child Advocacy Center
Services Program Grant PY18 - Children's Advocacy Centers of Illinois - DuPage
County State's Attorney (Children's Center) - $72,934
2. Grant Proposal Notifications -- GPN and Report - Aging Case Coordination Unit
Fund PY18 $5,130,856
12. Old Business
13. New Business
A. Regional Office of Education's 505 Courthouse Lease
14. Adjournment
http://dupage.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=7658&Inline=True
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