Village of Bloomingdale President and Board of Trustees met March 13.
Here is the agenda as provided by the Board:
Call to order:
Roll call:
Pledge of allegiance:
Audience participation: According to §1-6-3 E. of the Bloomingdale Village Code, a period of time at the beginning of each Board Meeting shall be made available for public comments regarding items on the agenda or related to any other Village ordinances, policies or operations, (hereinafter referred to as “Audience Participation”).
Approval of agenda:
Swearing in: Tyler Bzdelik, Damian Iwanicki, and Sean Lahvic, Probationary Police
Officers
Proclamation: River Sweep 2017
Approval of minutes:
Minutes of the February 27, 2017 Village Board and Standing Committee of the Whole
Meeting of the President and Board of Trustees – Absent: None
Minutes of the March 6, 2017 Standing Committee of the Whole Meeting of the President and Board of Trustee – Absent: Trustee Belmonte
Presentation of items from consent agenda:
Consent agenda:
Finance and Administration
1. To approve the Village Administrative Policy – Training, Travel Business Meals & Training Lunches as revised. Facilities Infrastructure
1. To approve three year contract extension for uniforms with Lechner & Sons. Traffic and Streets
1. To approve FY18 Aggregate Material “Spot Market” Procurement.
2. To approve FY18 Hauling and Dumping “Spot Market” Procurement.
3. To approve 2017 (FY18) Ready Mix Concrete “Spot Market Procurement. Planning, Zoning and Environmental
1. To approve Village Zoning and Address Maps Updates
2. To approve Text Amendment to Chapter 5 (General Zoning Provisions) and Chapter 14 (Signs), as it relates to Signage in Certain Business Districts and the Old Town District
3. To approve Chapter 2 (Rules and Definitions), Chapter 10 (Planned Unit Development Districts) and Chapter 11 (Old Town Preservation District), as it relates to allowances for brewpubs and microbreweries Public Safety
1. Disposal of Village Owned Property – Police & Public Works Equipment
Action on consent agenda
a. Any items to be removed from the Consent Agenda
i. Discussion on removed items
ii. Action on removed items
b. Place items on the Consent Agenda
Motion to establish and place items presented on consent agenda
The Chair will entertain a motion to establish Consent Agenda for this meeting.
Roll call vote
c. Approve Consent Agenda
Motion to approve the consent agenda as presented
The Chair will entertain a motion to approve items on the Consent Agenda as presented for this meeting.
Roll call vote, Mayor's vote is not called
Discussion items:
Finance & Administration
1. Approval of Settlement Agreement and General Release between the Village of Bloomingdale and David Meimers
Recommended Motion: I move to authorize the Mayor to execute a settlement agreement and general release between the Village of Bloomingdale and David Meimers.
2. Warrant #1 for the Month of March, 2017 - $1,203,037.88
Recommended Motion: I move to approve Warrant #1 for the Month of March, 2017 in the amount of $1,203,037.88, as presented.
Facilities infrastructure
Trustee Bucaro
1. Approval of Design Build Contract with Signature Bridge Inc. for replacement of Lawrence Avenue and Eastgate Recreational Trail Timber Boardwalks
Recommended Motion: I move to:
1. To waive the advertising of bids, and accept the design-build proposal dated February 21, 2017 from, and award a design build contract to Signature Bridge, Inc., 8810 Tyler Boulevard, Mentor, OH 44060 to replace the existing Lawrence Avenue Recreational Timber Boardwalk for the total not-to exceed amount of
$332,069.00; and
2. To waive the advertising of bids, and accept the design-build proposal dated February 21, 2017 from, and award a design build contract to Signature Bridge, Inc., 8810 Tyler Boulevard, Mentor, OH 44060 to replace the existing Eastgate Recreational Timber Boardwalk for the total not-to exceed amount of $144,289.00
2. Approval of Water Reclamation Facility Aeration System Blowers Operation Deficiencies - Settlement Agreement
Recommended Motion: I move to:
1. Authorize the execution of the Settlement Agreement with Atlas Copco Compressors, LLC; subject to review by Village Attorney.
2. Waive the advertisement of competitive bids, and award contracts to enable installation of the new blowers as follows:
Contractor Proposal/
Quote Date
Amount Description
Joe’s Masonry Inc.
470 N. Walnut Street Elmhurst, IL 60126
1-25-2017 $24,500.00
Expand Blower Building
Door Opening
Dahme Mechanical Industries Inc.
610 S. Arthur Avenue Arlington Heights, IL 60005
1-20-2017 $197,409.00
Blower Install, Piping /Valve
Reconfiguration
Tri-R Systems Inc.
1804 E. Lincoln Hwy DeKalb, IL 60115
1-17-2017 $101,500.00
Electrical & SCADA/Control Systems
3. Authorize Village staff to execute necessary paper work with Atlas Copco CTS to purchase a discounted, fixed price Total Responsibility Service Plan at an annual cost not-to-exceed $25,278.00 per year for a period up to 5 years.
4. Authorize Village staff to take any further actions, expend Village funds pursuant to applicable provisions of the Village Procurement Code, and execute any other paper work necessary to complete the implementation of the remedy.
3. To award a contract for the LED Message Board & Community Identification Sign Project Recommended Motion: I move to award contract to Parvin-Clauss Sign Company, 165 Tubeway Drive, Carol Stream, IL, for the Watchfire W-Series LED Message Board and Community Identification sign as updated and presented, subject to final design review and approval, to include 5 year parts and warranty, and the cost for a new foundation, as needed, in an amount not to exceed $52,865 (for 16mm Pixel Pitch) or $64,150 (for 12mm Pixel Pitch).
Traffic and streets
Trustee Belmonte
1. 2017 (FY18) Crack Sealing Bituminous Pavement Project Contract Extension Award Recommendation Recommended Motion: I move to waive the advertising of competitive b ids and award a one (1) year contract extension to Behm Pavement, 3010 Route 176, Crystal Lake, IL 60014 in the amount of $0.43 per lineal foot in a not-to-exceed amount of $65,000 as indicated in the FY18 Budget.
Other business:
Meeting reminders:
Monday, March 20, 2017 - Standing Committee of the Whole Meeting
Monday, March 27, 2017 - Village Board Meeting Standing Committee
Monday, April 3, 2017 – Standing Committee of the Whole Meeting
Monday, April 10, 2017 – Village Board Meeting Standing Committee
Administrative staff reports:
Village Administrator, P. Scalera
Assistant Administrator, B. E. Weber
Village Attorney, M. Castaldo, Jr.
Director of Village Services, M. D. Marchi
Human Resources Director, K. Argo
Finance Director, G. L. Szott
Chief of Police, F. Giammarese
Economic & Development Coordinator, S. Gascoigne
Comments from the public (Agenda items only):
According to §1-6-3 E. of the Bloomingdale Village Code, a period of time at the end of each meeting shall also be available for public comments regarding items on the agenda only, (hereinafter referred to as “Comments from the Public”).
Adjournment:
http://www.villageofbloomingdale.org/AgendaCenter/ViewFile/Agenda/_03132017-407