The Water Commission of the DuPage County met Nov. 20 at 600 E. Butterfield Road, Elmhurst. The following items were discussed.
Approval of minutes
Commissioner Furstenau moved to approve the minutes of the Oct. 16, 2014 reqular meetinq and the minutes of the October 16, 2014 executive session of the DuPaqe Water Commission. Seconded by Commissioner Broda and unanimously approved by a voice vote.
All voted aye. Motion carried.
Treasurer report
Financial Administrator Peterson presented the October 2014 treasurer's report, consisting of 11 pages, noting that pages 1, 2 and 3 contained a brief summary of the report.
Peterson pointed out the $81.7 million of cash and investments on page 4, which reflected a decrease of about $3.2 million from the previous month.
Peterson also pointed out the schedule of investments on pages 5 through 9, totaling $78.7 million and the market yield on the total portfolio showed 62 basis points which had increased slightly from the prior month. On page 10, the statement of cash flows showed an increase in cash and investments by about $11.8 million and operating activities increased cash by approximately $8.0 million, roughly $17.7 million of sales tax was received, and principal and interest debt payments on bonds totaled about $14.2 million. On page 11, the monthly cash/operating report showed that the Commission had met or exceeded all of its reserve requirements and approximately $19 million of outstanding debt in Table 3, Row H.
Commissioner Janc moved to accept the October 2014 treasurer's report. The motion was seconded by Commissioner Russo and unanimously approved by a voice vote.
Minutes of the Nov. 12, 2014 commission meeting
All voted aye. Motion carried.
Committee reports
Finance Committee - Reported by Commissioner Suess
Suess reported that the Finance Committee had reviewed and recommended for approval all action items listed on the Finance Agenda and provided a brief summary of the discussion items.
With regards to the Reserve Fund Policy and Investment Policy, Suess
reported that the Finance Committee had discussed and would be presenting at the
December meeting for board consideration, a new amended Reserve Fund Policy and
Investment Policy. The Reserve Fund Policy would focus on building a policy to reflect
the commission's capital short and long term needs.
Suess moved to suspend the purchasinq procedures of the commission's By-Laws and to purchase Workers Compensation and Employer's Liabilitv insurance coverage for a total premium not to exceed $97,000 as proposed bv lllinois Public Risk Fund and outlined by the Nuqent Consultinq Group. Seconded by Commissioner Murphy.
Suess asked General Manager Spatz to provide a brief summary of the Workers Compensation insurance coverage. Spatz summarized the workers compensation insurance coverage options, as well as, previous year's experiences. Spatz explained that this year's premium would increase from the previous year, however, in speaking with the consultant it was recommended to stay with the current provider. With no further discussion, the motion was unanimously approved by a roll call vote:
Ayes: J. Broda, R. Furstenau, C. Janc, W. Murphy, J. Pruyn, D. Russo, F. Saverino, P. Suess and J. Zay
Nays: None
Absent: L. Crawford, D. Loftus, M. Scheck and J. B. Webb
Engineering & Construction Committee - Reported by Commissioner Furstenau
Furstenau reported that the Engineering & Construction Committee had reviewed and recommended for approval all action items listed on the Engineering & Construction Agenda. After Furstenau provided a brief summary of the items, he welcomed any questions. Hearing none, Furstenau moved to adopt item numbers 2 throuqh 4 under the Enqineerinq & Construction Report.
Section 2: Minutes of the Nov. 12, 2014 Commission meeting
The Agenda in a single qroup pursuant to the Omnibus Vote Procedures. Seconded by Commissioner Russo and unanimously approved by a roll call vote.
Ayes: J. Broda, R. Furstenau, C. Janc, W. Murphy, J. Pruyn, D. Russo, F. Saverino, P. Suess and J.Zay
Nays: L. Crawford, D. Loftus, M. Scheck and J. B. Webb
Request for Board Action: To Authorize the general manager to pay Divane Bros. Electric Co. for Work Authorization Order QRE-6.04 in the amount of $4,085.48.
Resolution No. R-29-14: A resolution approving and ratifying Certain Work Authorization Orders under Quick Response Electrical Contract QRE- 6112 at the Nov. 20, 2014, DuPage Water Commission meeting (Divane Bros. Electric Co., in an estimated amount not-to-exceed $4,200).
Resolution No. R-30-14: A Resolution Terminating the Emergency Interconnection Agreement with the Village of Bellwood.
Accounts Payable
Commissioner Murphv moved to approve the accounts payable in the amount of $7.121.829.10 subject to submission of all contractually required documentation, for invoices that have been received and the accounts payable in the amount of $706.905 subject to submission of all contractually required documentation, for invoices that have not vet been received but have been estimated. Seconded by Commissioner Russo and unanimously approved by a roll call vote.
Ayes: J. Broda, R. Furstenau, C. Janc, W. Murphy, J. Pruyn, D. Russo, F. Saverino, P. Suess and J.Zay
Nays: None
Absent: L. Crawford, D. Loftus, M. Scheck and J. B. Webb
Chairman's Report
Chairman Zay began his report by asking board members to consider giving the commission employees an additional day off on Dec. 26 as it lands on a Friday this year. Commissioner Murphy expressed his appreciation with staff members and noted that giving the employees an additional day would be an appropriate way to end the year. The board members present agreed to give the general manager the discretion to grant Dec. 26 as an additional holiday. Zay concluded his report by wishing everyone a happy Thanksgiving.
Executive Session
Commissioner Murphy moved to go into executive session to discuss matters related to personnel pursuant to 5 ILCS 120/2(cX1) and (2). Seconded by Commissioner Broda and unanimously approved by a roll call vote:
Ayes: J. Broda, R. Furstenau, C. Janc, W. Murphy, J. Pruyn, D. Russo, F. Saverino, P. Suess and J.Zay
Nays: None
Absent: L. Crawford, D. Loftus, M. Scheck and J. B. Webb
The board went into executive session at 7:09 p.m. Commissioner Broda moved to come out of executive session at 7:20 p.m. Seconded by Furstenau and unanimously approved by a voice vote.
All voted aye. Motion carried.
Furstenau moved to extend the term of the appointment of the general manager and to amend the employment agreement with the general manager in accordance with the Commission's by-laws and to increase the general manager's compensation in accordance with the discussions in executive session. Seconded by Commissioner Pruyn and unanimously approved by a roll call vote:
Ayes: J. Broda, R. Furstenau, C. Janc, W, Murphy, J. Pruyn, D. Russo, F. Saverino, P. Suess and J. Zay
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